Combined Specs~1.pdf

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Road Maintenance
Solicitation number
S-X06001-00011903
Issued by
Lane County, Oregon

About this file

This document contains road maintenance specifications from the Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) in Lane County, Oregon. The specifications detail requirements for various road maintenance activities including snow removal, blading, surfacing, ditch maintenance, drainage structure maintenance, vegetation control, and treatment of danger trees. The work involves maintaining roads to facilitate logging operations and ensure safe use through activities such as snow removal, surface blading, cleaning drainage structures, cutting roadside vegetation, and removing hazard trees.

The specifications outline detailed technical requirements for each maintenance activity, including equipment requirements, maintenance procedures, and quality standards. Key requirements include maintaining proper drainage, preventing erosion, protecting forest resources, controlling invasive species, and following specific procedures for activities like snow removal (maintaining 2-inch blade clearance above road surface) and vegetation management (cutting to 6-inch height maximum). The document provides comprehensive guidance for contractors to maintain forest roads while protecting environmental resources, though specific pricing terms, funding sources and contract amounts are not included in these technical specifications.

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Other files

File Type Posted
Exhibit A - Scope of Work.docx DOCX document
ROAD USE RULES AND RESTRICTIONS~1.docx DOCX document
Schedule of Items_CTCLUSI~2.xlsx XLSX spreadsheet
FIRE SUPPRESSION AND ROAD USE RULES AND RESTRICTIONS~1.pdf PDF
SPECS CTCLUSI Road Maintenance 08132024.pdf PDF
Fire Protection and Suppression~1.docx DOCX document
Schedule of Items_12_12_2024.xlsx XLSX spreadsheet
Tract Maps.docx DOCX document
Exhibit C - Insurance Requirments.docx DOCX document
Schedule of Items_CTCLUSI~1.xlsx XLSX spreadsheet
Exhibit B - Cost of Work.docx DOCX document
ITB~8.pdf PDF
ADDENDUM 1 CTCLUSI.pdf PDF
Sample Contract~1.pdf PDF
2024-2026 BPA Purchase Order TEMPLATE.docx DOCX document
Combined Specs.pdf PDF
Solicitation Road Maintenance Services.docx DOCX document
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803 - SNOW REMOVAL

803.01 Description

This Section provides for removal of snow from roads to facilitate logging operations and safe use.

803.02 Maintenance Requirements

(1) Erect signs required by the Sign Plan in the SUPPLEMENTAL SPECIFICATIONS.

(2) Perform work in a manner to preserve and protect roads and appurtenances, and prevent erosion damage to roads, streams, and other Forest values.

(3) Do not undercut banks. Do not blade gravel or other surfacing material off the road.

(4) Keep roadbed drainage ditches, drain dips, and culverts functional when needed during operations and upon completion of operations.

(5) Control snow removal to identify the usable traveled way having roadbed support.

Reshape over-width plowing as necessary to define the usable width.

(6) Space, construct, and maintain drainage holes in the dike of snow or berm caused by snow removal operations. Place drain holes to obtain surface drainage without discharging on erodible fills.

(7) Close roads to wheeled vehicles at times and in the manner specified in C(T)5.12 or the Road Rules document.

(8) Upon seasonal completion of Purchaser's Operations, effectively block the road by a snow barricade, unless otherwise approved by the Contracting Officer.

(9) Remove snow for either public access or project use as established in the SUPPLEMENTAL SPECIFICATIONS and meet the following requirements:

803 - SNOW REMOVAL 1

(a) Removal for Public Access (Method JU) - Remove snow from all of the traveled way, including turnouts, for safe and efficient use for both timber transportation and the public. Remove intruding windfalls, debris, or slough and slide material for the full width of the traveled way and deposit out of drainage’s at locations designated by the Contracting Officer.

(b) Removal for Project Use (Method TS) - Remove snow from all or part of the traveled way, including sufficient turnouts for safe and efficient use for timber transportation and to protect the road. Remove intruding windfalls, debris or slough and slide material and dispose of only as necessary to provide passage for timber transportation. Removed materials may be deposited off the traveled way or outside the traveled way at locations designated by the Contracting Officer.

(10) When directed by the Contracting Officer, replace in kind, within sixty (60) days after the start of Normal Operating Season, any surfacing material which has been bladed off the road, unless otherwise agreed. Contracting Officer will notify Purchaser in writing as to the cubic yard equivalent of bladed off material by the start of the normal operating season.

803.03 Equipment

Contractor may use any type of equipment to remove snow, providing:

a. Equipment is of the size and type commonly used to remove snow and will not cause damage to the road.

b. The use of plows or dozers to remove snow requires written approval by the Contracting Officer. Equip plows or dozers with shoes or runners to keep the dozer blade a minimum of 2 inches above the road surface unless otherwise approved by the Contractor Officer.

803.04 Ice Control

Ice control may be performed by Contractor when approved by the Contracting Officer in writing. Such approval will include ice control materials, application rates, and any specific requirements of use.

803 - SNOW REMOVAL 2

811 BLADING

811.01 Description

This work consists of surface blading the traveled way to a condition that facilitates traffic and provides proper drainage. Blading includes shaping the crown or slope of travel way, berms, and drainage dips in accordance with this specification. Compaction is required when shown on the ROAD LISTING.

811.02 Maintenance Requirements

A. Timing - Perform surface blading during the contract period as often as needed to provide conditions stated for the maintenance level of the road.

B. General

1. Blade and shape the existing traveled way and shoulders, including turnouts , to produce a surface which is uniform, consistent to grade, and crowned or cross-sloped as indicated by the character of the existing surface, unless otherwise shown in the ROAD LISTING, to at least 1/2 inch per 1 foot of width, but not more than 3/4 inch per 1 foot of width. Thoroughly loosen surfacing material to no less than 2 inches depth or the depth of potholes or corrugations.

Scarification to facilitate cutting to the full depth of potholes or corrugations may be elected, but will be considered incidental to blading. Do not scarify to a depth that will cause contamination of the surfacing.

2. Apply water during blading when sufficient moisture is not present to prevent segregation. Supply, haul, and apply water in accordance with Section 891.

3. Shape existing native rock or aggregate surfaced drainage dips to divert surface runoff to existing outlet devices, ditches, or discharge locations.

4. Establish a blading pattern which provides a uniform driving surface, retains the surfacing on the roadbed, and provides a thorough mixing of the materials within the completed surface width. Upon final blading, no disturbed rock shall protrude more than 2 inches above the adjacent surface unless otherwise provided in the contract. Remove and place outside the roadbed, material not meeting this dimension so as not to obstruct drainage ways or structures. This material may be scattered off the roadbed if there is free drainage.

811 - BLADING

5. Where DESIGNATED ON THE GROUND, included in the ROAD LISTING, SHOWN ON THE DRAWINGS or as ordered by the Contracting Officer invasive species of concern prevention practices shall be followed as listed below.

Invasive Species of Concern Prevention Practices

To be filled in by local FS CTCLUSI invasive plant specialist, if applicable.

C. Routine Blading

1. Conform to the dimensions SHOWN ON THE DRAWINGS or designated in the SUPPLEMENTAL SPECIFICATIONS upon completion of blading.

2. Shape roadbed width in excess of the dimensions shown only as needed to provide drainage away from the traveled way. Do not remove established grasses and other vegetation from the excess width except as incidental to providing drainage or unless otherwise provided in the contract.

D. Compaction

Roads requiring compaction will be included in the ROAD LISTING. Unless Compaction Method B is designated in the ROAD LISTING, all traveled ways requiring compaction may be compacted by Method A. Compaction shall commence immediately following blading.

Compaction methods are:

Compaction Method A: Breaking track while operating equipment on the traveled way.

Compaction Method B: 7-10 ton pneumatic, steel, or equivalent vibratory roller, operated to cover the full width two (2) times.

E. Undercutting - Undercutting roadway back slope is not permitted.

811 - BLADING 2

F. Intersections

1. At intersections, blade the roadbeds of side roads which are not closed or restricted from vehicular use to ensure smooth transitions.

2. Signing, cross ditching in the road surface (traveled way), earth berms, or other devices placed to discourage or eliminate use by passenger cars, are field evidence of road closure or restriction.

3. Side roads listed for work under this Section are not restricted.

G. Cleaning of Structures - Do not allow materials resulting from work under this Section to remain on or in structures, such as bridges, culverts, cattle guards, or drainage dips.

H. Berms - Maintain existing berms to the condition of adjacent segments. Do not create new berms.

I. Smooth Blading - Smooth blading may be used as an interim measure to remove loose surfacing material from the wheel paths, and store removed materials in a recoverable windrow, until blade processing as described in this section is feasible.

Watering will not be required for smooth blading. Accomplish smooth blading without distorting the existing cross-slope or crown of the traveled way.

Move and store loose surfacing materials on the high side of super-elevated curves and sections with uniform inslope or outslope. In crowned sections, store the material on either or both sides as elected. Windrow and place stored materials to provide not less than 12 feet of smooth traveled way on one-lane segments, or 20 feet of smooth traveled way on two-lane segments, or segments with turnouts. Cut holes through windrows, which may collect water on the road, for drainage at least every 500 feet.

811 - BLADING 3

813 SURFACING

813.01 Description

This work consists of placing surface aggregate as DESIGNATED ON THE GROUND, or as ordered by the Contracting Officer. It includes preparing the area, furnishing, hauling, and placing all necessary materials and other work necessary to blend with the adjacent road cross section.

813.02 Materials

A. Materials will be Government-furnished when stated in supplemental specifications.

B. Materials furnished by the Purchaser shall conform to the gradation and quality requirements of Section 703 of the "Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-03 U.S. Customary Units" and FS supplements to the FP-03.

C. All materials transported onto CTCLUSI land shall be free of invasive species of concern. Written documentation of methods used to determine the invasive species of concern free status of any and all materials furnished by the Contractor shall be submitted to the Contracting Officer before transport of any materials onto CTCLUSI land.

The Contracting Officer shall have 5 days, excluding weekends and holidays, to review the methods and inspect the materials after the required written documentation is provided by the Contractor. After satisfactory review and inspection or after such 5-day period, the Purchaser may transport the material onto Tribal.

Material or methods appropriate for establishing invasive species of concern free status for the particular invasive species of concern are listed below.

Invasive Species of Concern and Acceptable Methods specific to this project:

Invasive Species of Concern

Acceptable Methods

To be filled in by the CTCLUSI invasive plant specialist

To be filled in by the CTCLUSI invasive plant specialist

813 SURFACING 1

813.03 Maintenance Requirements

A. Thoroughly loosen the area to be surfaced to a minimum depth of 1 inch prior to placement of aggregate.

B. Mixing and Placing

When scheduled coincidentally with work under Section 811, and included in the SUPPLEMENTAL SPECIFICATIONS, mix surfacing and existing aggregate with water until a uniform mixture is obtained prior to final shaping and compaction.

Otherwise, spread the material on the prepared area in layers no more than 4 inches in depth. When more than one (1) layer is required, shape and compact each layer before the succeeding layer is placed. Upon completion, the surfacing shall reasonably conform to the adjacent cross section and provide smooth transitions in the road profile.

C. Compaction Methods

Compaction Method A: Breaking track while operating equipment on the traveled way.

Compaction Method B: 7-10 ton pneumatic, steel, or equivalent vibratory roller, operated to cover the full width two (2) times.

Either Method A or B may be used unless Method B is designated in the ROAD

LISTING.

813 - SURFACING 2

831 DITCH MAINTENANCE

831.01 Description

This Section provides for routine maintenance of various types of ditches to provide a waterway which is unobstructed, as shown on the ROAD LISTING or DESIGNATED ON

THE GROUND.

831.02 Maintenance Requirements

A. Maintain ditches by removing rock, soil, wood, and other materials. Maintained ditches shall function to meet the intent of the original design.

B. Undercutting backslopes during removal operations is not permitted.

C. Suitable material up to 4 inches in greatest dimension removed from the ditches may be blended into existing native road surface and shoulder or placed in designated berm.

D. Do not blend material from ditch cleaning operations into aggregate surfaced roads.

Do not blade material across aggregate or bituminous surfaced roads, unless approved in writing by the Contracting Officer.

E. Haul material in excess of 831.02 D or subject to 831.02 E to a designated waste area under Section 832. Remove excess materials temporarily stored on the ditch slope or edge of the shoulder daily.

F. Remove limbs and wood chunks in excess of 12 inches in length or 3 inches in diameter from ditches and place outside the roadway.

G. Clean paved surfaces of all materials resulting from ditch maintenance work.

H. Shape lead-off ditches to drain away from the traveled way.

I. Where DESIGNATED ON THE GROUND, included in the ROAD LISTING, SHOWN ON THE DRAWINGS or as ordered by the Contracting Officer invasive species of concern prevention practices shall be followed as listed below.

Invasive Species of Concern Prevention Practices

To be filled in by CTCLUSI invasive plant specialist, if applicable.

831 - DITCH MAINTENANCE 1

832 REMOVE AND END HAUL MATERIALS

832.01 Description

Work consists of loading, hauling, and placing of slide, slough, or excess materials such as rock, soil, vegetation, and other materials to designated disposal sites.

832.02 Maintenance Requirements

A. Remove, end haul, and dispose of excess materials generated by work under other Sections of this contract.

B. Remove the slide and slough materials in the area extending approximately 6 feet vertically above the road surface and not more than 3 feet down slope from the roadbed.

Dispose of material at designated sites as SHOWN ON THE DRAWINGS, identified in SUPPLEMENTAL SPECIFICATIONS, or as ordered by the Contracting Officer.

Reshape the slope which generated the slide material as nearly as practical to its original condition by equipment operating from road surface. Reshaping of roadside ditches in slide area shall be in accordance with Section 831.

C. When approved by the Contracting Officer, fill slumps by compacting selected materials into roadway depressions. Compaction is by Method 2.

D. Place all materials in disposal sites as specified in the SUPPLEMENTAL SPECIFICATIONS, as SHOWN ON THE DRAWINGS, or as ordered by the Contracting Officer.

1. Method 1 - Side Casting and End Dumping. Material may be placed by side casting and end dumping. Where materials include large rocks, provide a solid fill by working smaller pieces and fines into voids. Shape the finished surfaces to drain.

2. Method 2 Layer Placement - Step or roughen surfaces on which materials are to be placed prior to placing any material. Place materials in approximately horizontal layers no more than 12 inches thick. Compact each layer by operating hauling and spreading equipment over the full width of each layer.

E. Repair any damage to existing aggregate or pavement surfaces.

832 - REMOVE AND ENDHAUL MATERIALS 1

834 DRAINAGE STRUCTURE MAINTENANCE

834.01 Description

This work consists of cleaning and reconditioning culverts and other drainage structures.

834.02 Maintenance Requirements

A. Clean drainage structures, inlet structures, culverts, catch basins, and outlet channels specified in the SUPPLEMENTAL SPECIFICATIONS. Clean catch basins by removing the material within the area SHOWN ON THE DRAWINGS.

B. Clean the transition from the ditch line to the catch basin a distance of 10 feet from the catch basin. Clean outlet channels and lead-off ditches a distance of 6 feet. Remove and place debris and vegetation so as to not enter the channel or ditch, or obstruct traffic. Haul debris and vegetation to a designated disposal area in accordance with Section 832.

C. Hydraulic flushing of drainage structures is not allowed unless provided for in the

SUPPLEMENTAL SPECIFICATIONS.

D. Cleaning and reconditioning are limited to the first 3 feet of inlet and outlet, determined along the top of the structure. Recondition culvert inlet and outlet by field methods such as jacking out or cutting away damaged metal which obstructs flow. Treat cut edges with a zinc rich coating, in accordance with AASHTO M 36M and ASTM A 849.

E. Where DESIGNATED ON THE GROUND, included in the ROAD LISTING, SHOWN ON THE DRAWINGS or as ordered by the Contracting Officer invasive species of concern prevention practices shall be followed as listed below.

Invasive Species of Concern Prevention Practices

834 - DRAINAGE STRUCTURE MAINTENANCE 1

839 MAINTENANCE FOR PROJECT USE

839.01 Description

Work consists of providing minimum access required for Contractor’s Operations and associated contract administration and preventing unacceptable resource or road damage.

839.02 Maintenance Requirements

A. Purchaser is authorized to perform the following maintenance to provide vehicle passage and drainage:

1. Removing log, earth, and rock barriers and/or improving existing road junctions to enable vehicle access as mutually agreed.

2. Smoothing or filling existing cross ditches and water bars.

3. Installing Purchaser-furnished culverts or other temporary drainage structures for shallow stream crossings as approved by the Contracting Officer.

4. Removing brush, fallen trees, rocks, and other materials from the traveled way and other locations that interfere with needed maintenance:

a. Place all removed materials away from drainages.

b. Limb and remove timber which meets utilization standards or deck at locations approved by the Contracting Officer. Scatter other woody materials, including limbs, off of and below the roadbed without creating concentrations.

5. Clean and recondition drainage structures in accordance with Section T831 and Section 834.

6. Reposition or ramp over slough and slides to provide adequate width of traveled way material.

7. Provide traveled way drainage above slumps and seal cracks in slump area.

Ramp the slumps on both ends into undisturbed roadbeds to provide usable width unless otherwise ordered by the Contracting Officer.

B. During use, the traveled way shall not channel water along the road. Prior to seasonal periods of anticipated rain and runoff, perform the following work:

1. Shape the traveled way and roadbed to drain.

839 - MAINTENANCE FOR PROJECT USE 1

2. Reinstall removed cross ditches and water bars and provide any additional drainage structures necessary to offset changes through use and maintenance.

3. Perform work outlined in 839.02 A (5), (6), and (7).

4. During periods of non use, replace original barrier or provide and maintain standard MUTCD, Type 3, barricades unless alternate type barriers are approved by the Contracting Officer.

839.03 Post Haul Requirements

A. Upon completion of project use perform such work as needed to reasonably conform to the character of the existing road prior to Purchaser's maintenance for project use, unless otherwise provided in the SUPPLEMENTAL SPECIFICATIONS or the Road Listing. Work shall be in addition to requirements of 839.02 B and in accordance with 839.03 B and C.

B. Roads designated in the Road Listing to be blocked shall conform to the requirements of Section 835. Unless otherwise approved by the Contracting Officer, remove Purchaser-installed temporary structures from National Forest System land.

Associated commercially-obtained materials shall remain the property of the Purchaser.

C. Remove or reshape Purchaser improvements at road junctions, as approved by the Contracting Officer at the time of improvement.

839 - MAINTENANCE FOR PROJECT USE 2

842 CUTTING ROADWAY VEGETATION

842.01 Description

This work consists of cutting all vegetative growth, including trees and other vegetation less than 4 inches in diameter measured 6 inches above the ground, on roadway surfaces and roadsides.

842.02 Maintenance Requirements

A. General

1. Cut brush, trees, and other vegetation within each area treated to a maximum height of 6 inches above the ground surface or obstruction such as rocks or existing stumps. When work is performed under this Section, remove all limbs which extend into the treated area, or over the roadbed, to a height of 14 feet above the traveled way surface elevation.

2. Items to remain will be DESIGNATED ON THE GROUND.

3. Work may be performed either by hand or mechanically unless specifically shown in the

Road Listing. Self-propelled equipment is not allowed on cut and fill slopes or in ditches.

4. Correct damage to trunks of standing trees caused by Contractor’s operations either by treatment with a commercial nursery sealer or by removing the tree as directed by the Contracting Officer.

5. Limb trees within the cutting limits which are over 4 inches -measured at 6 inches above the ground in lieu of cutting.

6. When trees are limbed, cut limbs within 4 inches of the trunk.

B. Cutting Side Vegetation

1. Show the width of vegetation to be removed in the Road Listing.

2. Unless otherwise included in the SUPPLEMENTAL SPECIFICATIONS or

DESIGNATED ON THE GROUND:

a. Commence work at the edge of the traveled way and proceed away from the road centerline.

b. Roads without a defined traveled way: The starting point for cutting will be marked on the ground or defined in the SUPPLEMENTAL

SPECIFICATIONS.

842 - CUTTING ROADWAY VEGETATION 1

3. The points for establishing cutting limits are as follows:

a. Fill and daylighted (wide roadbed) section cutting commences at the edge of the traveled way and proceeds away from the road center line.

b. Drainage ditched section cutting commences at the bottom of the existing ditch and proceeds away from the road center line. Cutting on ditch foreslopes is not required.

c. Unditched cut section cutting commences at the intersection of the cutbank and the roadbed and proceeds away from center line.

4. Provide transitions between differing increments of cutting width.

Accomplish transitions in a taper length of not less than 50 feet nor more than 70 feet.

C. Debris

1. Materials resulting from the cutting operation in excess of 12 inches in length or 3 inches in diameter is not allowed to remain on roadway slopes within the treated area, in ditches, or within water courses.

2. Remove limbs and chunks in excess of 3 inches in any dimension from the traveled way and shoulders.

3. Materials may be scattered down slope from the roadbed, outside of the work area and drainages unless otherwise listed in D. Invasive Species of Concern.

D. Invasive Species of Concern

Where DESIGNATED ON THE GROUND, included in the ROAD LISTING, SHOWN ON THE DRAWINGS or as ordered by the Contracting Officer invasive species of concern prevention practices shall be followed as listed below.

Invasive Species of Concern Prevention Practices

842 - CUTTING ROADWAY VEGETATION 2

851 LOGGING OUT

851.01 Description

This work consists of removal of fallen trees and snags which encroach into the roadway or the 3 feet of roadside abutting the roadway on the cut side.

851.02 Maintenance Requirements

A. Limb and remove timber which meets Utilization Standards, or deck at locations designated by the Contracting Officer.

B. Limb other material cut into lengths for handling. Deck outside ditches and drainages, off the traveled way and turnouts or at staked locations. The clearing width is to the edge of the roadway for public use roads, except limited use roads. The clearing width for limited use roads is shown in the specifications.

C. Notwithstanding B(T)2.3, blowdown timber outside Sale Area required to be removed, which meets Utilization Standards in A(T)2, when designated by the Contracting Officer is Included Timber subject to requirements of B(T)2.2.

D. Do not leave woody debris and slash in excess of 12 inches in length or 3 inches in diameter, or concentrations which may plug ditches or culverts, in ditches, drainage channels, or on backslopes, traveled way, shoulders, or turnouts.

851 - LOGGING OUT 1

854 – TREATMENT AND DISPOSAL OF DANGER TREES (04/10)

854.01 Description

This work consists of felling and disposal of designated live or dead danger trees sufficiently tall to reach roads used by the Purchaser. Any removal of logs is subject to prior agreement between the Contractor Officer and the Purchaser.

854.02 Requirements

A. Designation of danger trees.

Danger trees to be felled will be designated in advance by the Contracting Officer.

Trees to be removed will be Marked.

B. Falling, bucking and treatment for disposal.

Use controlled felling to ensure the direction of fall and prevent damage to property, structures, roadway, residual trees, and traffic. Stump heights, measured on the side adjacent to the highest ground, must not exceed 12 inches or 1/3 of the stump diameter, whichever is greater. Higher stump heights are permitted when necessary for safety.

Felled snags and trees, which are not Marked for removal, will be left in a stable condition such that they will not roll or slide. Position logs away from standing trees so they will not roll, are not on top of one another, and are located out of roadway and drainage structures.

Fell, limb and, remove trees, which are Marked for removal, that equal or exceed the utilization standards as listed in the Timber Sale contract or

SUPPLEMENTATAL SPECIFICATIONS.

854 TREATMENT AND DISPOSAL OF DANGER TREES (04/09/2010) 1

C. Slash treatment.

Within the roadway, remove limbs, chunks, and debris in excess of 12 inches in length and 3 inches in diameter, and concentrations that may plug ditches or culverts, and water courses.

Dispose of slash by scattering outside the roadway limits without damaging trees, or improvements.

Large accumulations of slash may be ordered hauled under 832.

854 TREATMENT AND DISPOSAL OF DANGER TREES 2

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