Combine Synopsis - Surveillance Trailers.docx

Request for Quote (RFQ) #: 36C25926Q0286 MobileVision Lightweight Trailer System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 10:00am MT, March 04, 2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, March 13, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0286. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334290 with a small business size standard of 800 Employees. This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

(v) List of Line Items;

Price/Cost Schedule

(Brand Name or Equal) Shipping included

· Lightweight surveillance trailer base MVT-3002

· 20 ft telescoping mast

· Flexible cabling system

· Power system with 400 Ah battery pack with 600 watts of power

· 400 Ah battery pack with 2 x 200 amp/hr batteries

· 2 300 watt solar panels for 600 watts total power with 12 angle positions

· Power control module includes high efficiency MPPT charge controller with LCD control panel

· DOT approved lighting package includes marker lights with 4 way wire harness

· Anti theft measures includes locking compartments and wheel locks

· Waterproof mast box for mounting equipment internally and externally

· Battery monitoring system P/N BMS-1

· Victron Cerbo GX, Smart Battery Monitor, Time Delay Relay, and cabling pre-assembled on a plate for integration into a MVT-3001 assembly

· Axis M5526-E-PTZ Camera System P/N M-CAM M5526-E

· Continuous 360 degree pan and 10X optical zoom 4.7-47mm

· F1.6-3.0 horizontal field of view

· 59.1-6.5 vertical field of view

· Autofocus auto iris P-control and automatic IR cut filter POE

· M-Coupler NPS/NPT P/N M-COUPLER NPS/NPT

· Adapter for M5526-E camera

· M-Pendant Kitt94A01 P/N M-PENDANT KITT94A01

· Pendant mount for M5526-E camera

· Communications router P/N COM-1

· Cradle point COR IBR900 ruggedized 3G/4G/LTE networking

· Provides connectivity in challenging environments with embedded 400 Mbps modem

· Wave 2 dual band concurrent Gigabit WIFI

· Zone based object firewall in NetCloud OS

· Optional CP secure threat management for IPS/IDS

· Network video recorder P/N NVR-1

· Laptop server for NVR software records to local hard drive allowing remote monitoring

· Video managements is pre loaded onto system based cameras

· Intel core processor

· Windows 10 64 bit operating system

· 14” FHD (1920 x 1080) IPS Anti-Glare

· ThinkPad precision keyboard with backlight

· Ultradurable and MIL-SPEC tested

· 256GB SSD for software + 1TB video storage

· Pre-installed with VMS software

· Accessories M-NVR

· Junction box for MVT-3002 intended to house IVC

· Relay Server Software P/N RSS-4001

· Single IP access and control for one IVC IP addressable camera

· Provides snapshots, video storage, preset views, panoramas and bandwidth management

· Runs on windows platform

· PC not included

· Audio system P/N AUD-1

· Includes listen and talk down also remote audio alarming

· Lightning Package P/N NPN

· 4 white light LED’s, 1260 lumens and remote I/O device

· Lightning system P/N LGT-2

· Blue flashing strobe

· Hosting service P/N SCH-A

· Video hosting service for IVC cameras transmit s live video over VPN via 4G/5G cellular to secure IVC servers running the relay server software provides the ability to establish camera viewing and control privileges for various user groups including cellular service

· Software support services P/N SLPP-01

· 1 year remote technical support for IVC software

· Access to help desk, email , web or telephone service

· Includes software revisions upgrades and patches with installation and usability assistance

GRAND TOTAL

(vi) Description of Requirements for the items to be acquired: Please see attached Statement of Need.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA certified and visible in the SBA Database: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical; and (II) Price

Volume I - Technical The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Offeror shall provide authorized distributor letter. Technical also includes the completion of:

Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” The offeror shall complete the “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” and submit as part of the quote.

And

Completion of FAR 25 Provision The offeror shall complete the FAR 52.225-2 Provision and submit as part of the quote.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. As well as:

Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products”: The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” for completeness. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” their quote will be determined ineligible for award.

And

Completion of FAR 25 Provision: The Government will evaluate the responses an offeror makes to Attachment - FAR 52.225-2 for completeness. The Government will evaluate quotes of foreign and domestic offers IAW FAR Part 25. The offeror must complete the provision.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) The following RFO clauses are incorporated by reference;

Applicable (X)

Employee Class Monetary Wage-Fringe Benefits Statute

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

Applicable (X)

The following VAAR provisions are to be incorporated by reference:

None

The following VAAR clauses are to be incorporated by reference:

(xii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiii) Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, March 13, 2026.

(xiv) Name and email of the individual to contact for information regarding the solicitation:

Noaa Lanotte Noaa.Lanotte@va.gov