Combination Synposis-Solicitation for 26A029.pdf

Combined Synopsis/Solicitation

26QA029

PERSONNEL RECOVERY SUPPORT SERVICES

UNITED STATES ARMY FORCES COMMAND

1. This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is W91151- 26-Q-A029. This combined synopsis/solicitation document incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01, effective 12 November 2024 and DFARS Defense Publication Notice Current to DPN: 15 November 2024.

2. MICC Fort Hood intends to award a Firm-Fixed-Price Contract for Expert Witness in support of USAG Fort Hood. The North American Industrial Classification System (NAICS) code for this procurement is 236220– Commercial and Institutional Building Construction, Business Size Standard $45M. This requirement is a 100% Total Small Business Set-Aside acquisition. See the attached Performance Work Statement (PWS) for full requirement details.

Your points of contact regarding this requirement are as follows:

Contract Specialist: Chasity.n.griffin03.civ@army.mil Contracting Officer: Marcellus.j.newson.civ@army.mil

3. A site visit is scheduled for 15 April 2026; we will meet at 1:30PM at BLDG 90087, Mohawk Rd., Fort Hood, TX 76544 Please let us know if you are interested in attending NLT 1:30PM on 14 April 2026. A confirmation email will be sent with pin to address.

a. Ensure that you obtain a base pass before trying to enter the installation. To do so you will ne to provide the Fort Hood visitor center with two forms of identification.

b. Use link for more information about Visitor Pass.

4. This solicitation will close at 8:30 AM Central Time on 23 April 2026. Quotations received after this date and time will be considered late in accordance with FAR 52.212-1(f) and will not be evaluated. The Contracting Officer intends to make an award without discussion;

however, that does not prevent the Contracting Officer from holding discussions if it is in the best interests of the government. All quotes must reference and acknowledge all amendments posted to this solicitation, if applicable.

5. All questions must be submitted no later than 3:00 PM Central Time on 17 April 2026, to mailto:Chasity.n.griffin03.civ@army.mil mailto:Marcellus.j.newson.civ@army.mil https://home.army.mil/hood/my-fort/visitor-information both the Contract Specialist and the Contracting Officer at the above email addresses. E-mail is the preferred method for questions. Emails shall be marked with the following:

26QA029

6. Questions will be answered at NLT 3:00PM Central Time on 20 April 2026. An attachment will be added to this solicitation and titled questions and answers.

7. Description: The contractors will perform the following functions:

a. As it pertains to Environmental Structural Repairs

i. The contractor shall take the necessary steps to weatherproof the exterior trim of the structure to prevent water leaks from the exterior structure specially focused on the roof.

ii. The trim applied to the structure should match in kind to the existing trim already installed on the building.

b. As it pertains to HVAC Units

i. The Contractor will replace eight (8) existing 4-ton wall mounted units.

ii. The Contractor will remove eight (8) existing 4-ton wall mounted units and dispose per EPA standards.

iii. Provide and install eight (8) 4-ton bard brand wall units to include: electric heat strip, standard thermostat, new supply and return grill.

iv. Provide disconnect and reconnect of existing electric power.

v. Provide start up and check system for proper operation.

vi. Please provide a document that verifies/ proves the warranty coverage that you have for HVAC Units

c. As it pertains to Exterior Security Doors

i. The contractor will need to replace the door maglock

ii. Replace/repair the push button on the interior of the structure to allow entry and exit

iii. Ensure exterior door are fully functional upon completion of repairs.

d. As it pertains to HVAC Maintenance

i. Conducted quarterly preventive maintenance on all eight HVAC units’ installation including filter changes.

e. Period of Performance: 27 April 2026 to 26 April 2027 Subject to Change

f. Contract will be awarded 27 April 2026. The contractor will be able to order parts and create a plan of action starting 27 April 2026. However, work to stop water leaks, replace the exterior doors, and HVAC units cannot start until 17 JUN 2026.

g. The period of performance shall include a one (1) month replacement and installation period.

Starting 17 June 2026 to 17 July 2026

8. Place of Performance: The work to be performed under this contract will be performed at the 504th E-MIB Sensitive Compartmented Information Facility (SCIF) in Fort Hood, TX.

9. PROVISIONS AND INSTRUCTIONS TO OFFERORS

ADDENDUM to 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015) applies to this acquisition.

EVALUATION: The Government will evaluate quotes in response to this solicitation in accordance with the evaluation criteria set forth below. The Government intends to make an award to the responsible offeror whose quote is determined to be the most advantageous to the Government, considering the following factors:

• Lowest Price Technically Acceptable

PROPOSAL SUBMISSION: Submission of a proposal that does not contain all items requested below may result in elimination from consideration of award. The offeror is responsible for including sufficient details to permit a complete and accurate evaluation of the quote/proposal.

The contractor shall submit all information as requested but may also provide any other information that they feel is pertinent to this requirement.

Offer shall:

VOLUME 1:

Attachment 1, Schedule of Services: Pricing shall be submitted as requested in the Schedule of Services. Total price will be evaluated by the Government. The proposed price should reflect a clear understanding of the requirements; it is consistent with the various elements of the offer.

Schedule of Services: Please see the Clin Structure below. The Clin Structure will also be included as an attachment.

The contractor shall submit all and any other pertinent information for the Contract Line-Item Numbers (CLINs). Include sufficient details to evaluate compliance with the requirements in the combined synopsis/solicitation.

CLIN Structure:

CLIN Description Quantity Unit of Measure Unit price Total price 0001 Environmental Exterior Repairs

Labor and Material for Construct and replace a cap to prevent water leaks into the SIBs

2 Each $ $

0002 HVAC System: Remove and replace eight (8) Bard 4 Ton 208/230V 3PH 9KW A2L HVAC units

8 Each $ $

0003 Security Door Repairs: Replace exterior door electronic system and magnetic strips.

2 Each $ $

0004 Maintenance: Provide standard maintenance on eight (8) wall mounted units four (4) times a year for a total period of one (1) year, which includes four (4) filter changes.

4 Each

Total - Overall Price $

PERFORMANCE WORK STATEMENT

PERSONNEL RECOVERY SUPPORT SERVICES

UNITED STATES ARMY FORCES COMMAND

PART I

GENERAL INFORMATION

1. General: This is a non-personal maintenance service contract to provide the 504th Expeditionary Military Intelligence Brigade (E-MIB) with service support for two (2) organic SCIF-in-a-Boxes (SIBs) located on Fort Hood, TX.

1.1. Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the SIB maintenance support as defined in this Performance Work Statement (PWS), except for those items specified as Government Furnished Property (GFP), Government Furnished Equipment (GFE), and services.

1.1.1. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2. Background: The 504th E-MIB requires contracted maintenance support to ensure our organic facilities can meet increased demand on intelligence reach-back support for exercises and enduring operations across the III Armored Corps (IIIAC). This maintenance support is critical in ensuring that our organic SIBs maintain their structural integrity, prevent environmental damage to emplaced equipment, and remain in compliance with required physical security standards. Without contracted maintenance support, our organic SIBs will continue to incur structural damage, resulting in our inability to expand operations to those facilities to support future intelligence requirements.

1.3. Objectives: The contractors will perform the following functions:

A. Construct and replace a cap to prevent water leaks into the SIBs.

B. Remove and replace eight (8) Bard 4 Ton 208/230V 3PH 9KW A2L HVAC units C. Replace exterior door electronic system and magnetic strips.

D. Provide standard maintenance on eight (8) wall mounted units four (4) times a year for a total period of one (1) year, which includes four (4) filter changes.

1.3.1. Please see Part 5 for further clarification about specific task/ objectives.

1.4. Scope. The Contractor(s) shall perform the required maintenance services to enable the operational capacity of organic SIBs, which provides supplemental workspace to enable intelligence support from reach to III Armored Corps (IIIAC) operations.

1.5. Period of Performance: 27 April 2026 to 26 April 2026

1.5.1 Contract will be awarded 27 April 2026. The contractor will be able to order parts and create a plan of action starting 27 April 2026. However, work to stop leaks, replace the exterior doors, and HVAC units cannot start until 17 JUN 2026.

1.5.2. The period of performance shall include a one (1) month replacement and installation period.

1.6. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6. 1.Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) no later than (NLT) thirty (30) days after contract award and five (5) days after any revisions. The QCP must outline the Contractor’s approach to maintaining quality throughout each business area.

1.6.2. The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The plan is a working document and updated annually or as required.

1.7. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) workdays from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.8. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.9. Performance Management. The Contractor shall provide reports in accordance with (IAW) Technical Exhibit 2 in the PWS for each task identified.

1.10. Performance Standards. The Contractor shall meet performance standards listed in the PWS and PRS; and shall not be relieved of any performance requirements because of waiting for supplies, materials, or parts.

1.11. In Progress Reviews (IPR). Periodic IPR’s will be conducted between the Contractor and the Government during performance to provide status of all deliverables as required. The Government will schedule the IPRs generally to occur around the 10th business day of the month, quarter and/or year.

1.12. Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.12.1. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall have the following options:

A. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

B. Reschedule the work on any day that is mutually satisfactory.

1.13. Hours of Operation: The Contractor shall be responsible for providing services between the hours of 8:00 AM – 5:00 PM Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. No overtime (OT) or compensatory time (CT) is authorized under this contract. The contractor is encouraged to use plans such as flexible work schedules as there will be weekends when services are scheduled. The contract price will not be increased to cover these regularly scheduled requirements.

1.14. Place of Performance: The work to be performed under this contract will be performed at the 504th E-MIB Sensitive Compartmented Information Facility (SCIF) in Fort Hood, TX.

1.15. Security Requirements: All Contractor personnel assigned to the contract will be required to have the appropriate law enforcement screening required for temporary access to Fort Hood, TX. These requirements are managed by the Fort Hood Visitor Center. The KO reserves the right to add, delete, and modify the security requirements as necessary.

1.15.1. If the Contractor is notified by any Government official or Agency that an employee is no longer authorized to access Fort Hood, the Contractor shall immediately notify the COR or designated representative(s).

1.15.2. All Contractor personnel shall be subject to an appropriate DOD background investigation for access to Fort Hood, TX.

1.16. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.17. Key Control: Reserved.

1.18. Lock Combinations. Reserved.

1.19. Special Qualifications.

1.19.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain specified qualifications during the execution of this contract. The Government will not fund Contractor training.

1.19.2. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative.

Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel must comply with all personal identity verification requirements as directed by Department of Defense (DoD), HQ Department of Army (DA) or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.19.3. Contractor personnel having routine physical access to Federally controlled facilities and/or routine access to a Federally controlled information system shall comply with FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel

1.20. Visitor Badges: The Contractor will be required to maintain and present a visitor badge at all time. The contractor is required to be escorted by government personnel at all times.

1.21. Access to Facilities: The Government will authorize appropriate badge access to Contractor employees identified on Contractor’s personnel roster, wearing identification badges, and complying with Installation, including 504th E-MIB security procedures. The COR will maintain facilities access control approvals.

1.21.1. When CUI is to be provided to or generated by the Contractor, dissemination controls and protective measures will be included. The Contractor is prohibited from releasing any unclassified information to the public without approval of the Contracting Officer and COR.

1.22. Anti-Terrorism (AT) Level I Training. Contractor personnel performing work under this contract that requires access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract award, award of Option Year or any change in personnel. The Contractor shall submit certificates of completion for each affected employee within 30 calendar days after completion of training by all Contractor personnel. AT Level I awareness training is available at the following Joint Knowledge On-Line website: JS-US007 Level 1 Anti terrorism Awareness Training http://jko.jten.mil/

1.23. Combating Trafficking in Persons (CTIP) Training. Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete CTIP training within 30 calendar days after contract award, award of Option Year or any change in personnel. The Contractor shall submit certificates of completion for each affected employee within 30 calendar days after completion of training by all Contractor personnel. CTIP Training is available at the following Joint Knowledge On-Line website:

J3TA-US030 Combating Trafficking in Persons Course https://jko.jten.mil/

1.24. Contractor Employees Requiring Access to Government Information Systems: All contractor employees and associated subcontractors who require access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of support services and must successfully complete the DoD Information Assurance Awareness prior to access to the information systems. Training is required annually after the initial training.

http://jko.jten.mil/ https://jko.jten.mil/

1.25. OPSEC Training. Per AR 530-1, Operations Security, the Contractor shall complete Level I OPSEC training within 30 calendar days of contract award, award of Option Year or any change in personnel. OPSEC Training is available at the following Joint Knowledge On-Line website: EUC-ECJ6-110-N Operations Security (OPSEC) Annual Refresher Course https://jko.jten.mil/.

1.26. NO FEAR ANTI-HARASSMENT & NO FEAR Training (EE0-203A). Contractor personnel performing work under this contract that requires access to Army installations, facilities and controlled access areas shall complete NO FEAR training within 30 calendar days after contract award, award of Option Year or any change in personnel. The Contractor shall submit certificates of completion for each affected employee within 30 calendar days after completion of training by all Contractor personnel. NO FEAR Training is available within the Army Learning Management System (ALMS) via the AKO Portal at https://atiam.train.army.mil/mthp/.

1.27. Other Qualifications. Contractor personnel shall have the appropriate level of training to perform all required functions. The Contractor shall be prepared to train personnel in emerging technologies as required to support future advancements of SIS. The following section addresses the minimum training requirements and qualifications required to perform tasks required by the PWS. All training and required documentation for Contractor personnel shall be maintained in the Army Training and Certification Tracking System (ATCTS).

1.27.1. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.27.2 Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed, and approval has been granted by the Government for the non-U. S.citizen to perform the required support.

1.28. Quarterly Meetings: The Contractor agrees to attend any Quarterly Meeting convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR (and other government personnel) will hold a quarterly progress meeting with the Contractor to review the Contractor's performance. At these meetings the KO and COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.29. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.30. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgment of the COR. Within fifteen (15) days of Contract award, the Contractor shall submit a list of individuals(s) identified as key personnel to the KO and COR. Any changes to the working status of these key https://jko.jten.mil/ https://atiam.train.army.mil/mthp/ personnel shall be transmitted (in writing) to the KO/COR within ten (10) workdays of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) days, the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall also replace any key personnel that are expected to devote substantially less effort to the contract than indicated in the proposal or initially anticipated. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within fifteen (15) workdays of the termination. The Contractor shall ensure all non-key personnel terminated or released from employment under this contract are replaced within twenty (20) workdays of the termination. All key personnel replacements are subject to the competition of the designated COR.

1.31. Program Manager (PM): The Contractor shall provide a Program Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person shall be designated in writing to the COR. Contact information for the PM shall be submitted in writing to the COR prior to change occurring. The PM shall be available between the hours of 7:00 AM to 5:00 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

1.31.1. The PM is the overall responsible agent for contract execution, deliverables, and communication with the designated Contacting Officer Representative (COR). The PM will adhere to the requirements as outlined in the

PWS.

1.31.2. PM: The PM must have qualifications and necessary training to perform the work as prescribed in this PWS.

1.32. Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.32.1. All Contractor personnel are required to wear company provided identification badges that identify the individual as Contractor staff. The badge, at a minimum, will have the following information: company name, employee photograph, company officer Point of Contact (POC) and signature of the individual. Unless otherwise specified in the contract, Contractor personnel shall wear the identification badge at all times in plain view, except when safety or health reasons prohibit such placement.

1.33.2. All Contractor personnel performing work under this contract shall obtain a Department of Defense (DoD) Common Access Card (CAC). Contractor personnel shall be required to obtain a CAC at least ten (10) workdays prior to start of base contract period or prior to performance under this contract, whichever comes first.

1.33.3. The Contractor shall immediately report any lost CAC or government issued identification cards to the COR and Military and/or DoD police agencies. The Contractor shall immediately report employee terminations to the COR and shall immediately collect the CAC and other government issued forms of identification upon termination of employee, or at the end of the contract performance period. The CAC and other government issued forms of identification shall be returned to the COR within five (5) business days of employee termination, or at the end of contract performance period, whichever comes first. To receive a CAC, the contractor must provide the COR with a visitor letter that contains the contractor’s full name, date of birth, social security number, type of security clearance, AKO email address. The COR will request a CAC for the contractor, once the process is complete, the Contractor shall proceed to the nearest CAC facility to receive the CAC.

1.33.4. Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed and dressed in business casual attire to present a professional appearance at all times.

1.34. Data Rights: The Government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, including the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the Government will be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.35. Organizational Conflict of Interest: The Contractor shall not obtain an unfair competitive advantage by establishing the ground rules for a future competition, shall not have its access to non-public or proprietary information belonging to others, or have biased objectivity and judgment because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.36. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions imposed by FAR 9.5.

1.37. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.38. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs 1.6.17. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described in paragraph 1.6.17 above. The use of section 1.6.16., in such agreements, shall be read by substituting the word "consultant" or "subcontractor" for the word "Contractor" whenever the latter appears.

1.39. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and/or restrictions relating to 1.6.16., to include the requirement for the Contractor and its subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor, in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the KO, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.40. Conflicts Involving Future Procurements. The award of this contract, government taskings or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KOs for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5, have the authority to determine whether a conflict exists, in connection with such procurements.

1.41. Representations and Disclosures.

1.41.1. The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.41.2. The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.42. Phase-In: To minimize any decreases in productivity and to prevent possible negative impact on additional services, the Contractor shall have all key personnel on board, during the phase-in period. During the phase-in period, the Contractor shall become familiar with performance requirements, in order to commence full performance of services on the start of the base period of performance. The Contractor shall obtain their CAC or other forms of government identifications, any specific government training, conducting inventory and transfer of GFE during the phase-in period.

1.43. Phase-Out: Prior to the completion of this contract, an observation period shall occur, at which time team management personnel of the incoming Contractor may observe operations. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of services. The outgoing Contractor is ultimately responsible for performing full services IAW the contract during the phase-out period and shall not defer any requirements for the purpose of avoiding responsibility or of transferring, such responsibility to the succeeding Contractor. The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties. The outgoing Contractor shall ensure all outstanding work orders, equipment, and all Government-owned parts are turned into the COR. All outgoing Contractor personnel shall out-process through the designated Government personnel to ensure compliance with the Government’s requirements for closing e-mail accounts, terminating access, turning in CACs, and turning in of vehicle decal, etc. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the outgoing Contractor shall have all personnel on board during the phase-out period. The outgoing Contractor shall be prepared to transition the workload to the newly selected Contractor during the thirty (30) day phase-out period, which will occur at the end of the period of performance of the contractual effort.

1.44. Phase-Out Plan. The incoming Contractor shall develop a phase-out plan to affect a smooth and orderly transfer of contract responsibility to a successor. The plan shall fully describe the Contractor’s approach to applicable issues. Inventories and turn-over of government property; removal of Contractor property; reconciliation of all property accounts; turn-in of excess property; data and information transfer; clean-up of Contractor work areas; and security debriefings in accordance with AR 380-5 for incumbent personnel holding security clearances;

and any other actions required to ensure continuity of operations. The plan shall also address how the Contractor intends to ensure all Contractor personnel will out-process through the designated Government personnel and ensure compliance with the Government’s requirements for closing e-mail accounts, terminating access, turning in CACs, and turning in of vehicle decal, etc. The Contractor shall provide the COR a draft of the plan no later than forty-five days prior to the commencement of the phase-out period. The final draft must be finalized no later than thirty (30) days before the phase-out period commences.

1.45. Safety Requirements: The Contractor shall conform to the Post Safety Program in accordance with AR 385-

10. The contractor shall publish a Safety Standard Operations Procedure (SOP) for safety and provide a copy to the COR no later than thirty days after award of the contract. The Contractor shall attend meetings and provide training to employees. The contractor shall be responsible for organizing the implementation of the Fort Bragg Safety and Energy Procedures Plan; Fort Bragg Environmental Program Regulation 200-1, 200-2, and 200-3.

1.45.1. The Contractor shall comply with local, state, Federal, environmental, and Occupational Safety and Health ACT (OSHA) http://www.osha.gov/, rules, and regulations. All pertinent provisions of the publication 29 CFR 1910 to provide safe control, protection of life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract.

http://www.osha.gov/

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contractor Furnished Equipment. Contractor Furnished Equipment (CFE) is any property (hardware, software, office equipment, etc.) the Contractor provides.

2.1.3. Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Contractor Personnel. Contractor and subcontractor employees perform working under this contract.

2.1.6. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.7. Deliverable. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.8. Facility Clearance. A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. The FCL may be granted at the Confidential, Secret, or Top-Secret level. The FCL includes the execution of a Department of Defense Security Agreement (DD Form 441). Under the terms of the agreement, the Government agrees to issue the FCL and inform the Contractor as to the security classification of information to which the Contractor shall have access. The Contractor, in turn, agrees to abide by the security requirements set forth in the National Industrial Security Program Operating Manual, commonly referred to as the

NISPOM.

2.1.9. Government-Furnished Property (GFP) or Equipment (GFE). Property or equipment in the possession of or directly acquired by the Government and subsequently made available to the Contractor.

2.1.10. Key Personnel. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract

2.1.11. Performance Requirement Summary (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.12. Physical Security. Actions that prevent the loss or damage of government property.

2.1.13. Property Administrator (PA). The authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor.

2.1.14. Property Management System. System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain.

2.1.15. Quality Assurance. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.16. Quality Assurance Surveillance Plan (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.17. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18. Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have a contract with the subcontractor.

2.1.19. Workday. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.1.20. Work Week. Monday through Friday, unless otherwise specified.

2.2. Acronyms:

ACCM Alternative Compensatory Control Measures

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AG3 Assistant G3

AKO Army Knowledge Online

AR Army Regulation

ASCC Army Service Component Commands

AT Anti-Terrorism

AVN Aviation

BCT Brigade Combat Team

CAC Common Access Card

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

COB close-of-business

COC Code of Conduct

COCOM Combatant Command

CCDR Combatant Commander

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

CUI Controlled Unclassified Information

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense eEXSUM electronic (email) Executive Summary

FAR Federal Acquisition Regulation

FORSCOM Forces Command

FOIA Freedom of Information Act

FOUO For Official Use Only

FSO Full Spectrum Operations

HIPAA Health Insurance Portability and Accountability Act of 1996

HQ Headquarters

IA Information Assurance

IAW in accordance with

IT Information Technology

IPR In Progress Reviews

JPRA Joint Personnel Recovery Activity

KCI Keep the Commander Informed

METL Mission Essential Task List

NAR Non-Conventional Assisted Recovery

NGB National Guard Bureau

OBT Office of Business Transformation

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OPSEC Operations Security

OSD Office of the Secretary of Defense

PIPO Phase In/Phase Out

PM Project Manager

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SAR Search and Rescue

SC Senior Commander

SERE/PR Survival, Evasion, Resistance, Escape and Personnel Recovery

TASS Trusted Associate Sponsorship System

TDY Temporary Duty

TE Technical Exhibit

USARC US Army Reserve Command

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GENERAL: This section identifies those items such as property, information and/or services that will be provided for the contractor’s use (without cost to the contractor) to allow the contractor to provide the required services, such as materials, facilities, etc., as follows:

3.1. Facilities: The Contractor shall be responsible for keeping the work area neat and free from unsafe conditions.

3.2. Utilities: The Government will provide all utilities in the facility to the Contractor for their use in performing tasks outlined in this PWS. The Contractor shall instruct all employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves.

3.3. Materials: The Government will provide Army Reserve Specific Regulations, Manuals, SOPs, etc., as listed in Part 6.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. GENERAL: This section identifies the materials and equipment that the contractor must provide. The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.0. Basic Services. The Contractor shall provide maintenance services for 504th E-MIB SIBs.

5.1. Program Maintenance and Development: The Contractor shall provide maintenance and development of the personnel recovery program as follows:

5.2. Environment Exterior Repairs

5.2.1 The Contractor shall install a metal box trim over the roof joints that are currently exposed and have water leaks. The metal cap trims will match in kind to the existing trims that are already installed.

5.3. Security Door Repairs

5.3.1. The Contractor will re-install door maglock and push button to make it functional and inspect the other doors for proper function.

5.4. HVAC Installation

5.4.1 The Contractor will replace eight (8) existing 4-ton wall mounted units.

5.4.2 The Contractor will remove eight (8) existing 4-ton wall mounted units and dispose per EPA standards.

5.4.3 Provide and install eight (8) 4-ton bard brand wall units to include: electric heat strip, standard thermostat, new supply and return grill.

5.4.4 Provide disconnect and reconnect of existing electric power.

5.4.5 Provide start up and check system for proper operation.

5.5. HVAC Maintenance

5.5.1 Provide standard maintenance on eight (8) wall mounted units four (4) times a year for a total period of one (1) year, which includes four (4) filter change

5.6. Contractor Manpower Reporting: The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

5.6.1. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor shall abide by all applicable Army Regulation (ARs), publications, manuals, and local policies and procedures.

6.1.1. Department of Defense (DoD) contract Security Classification Specification (DD Form 254)

6.1.2. DoD Security Agreement (DD Form 441)

6.1.3. National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4. The Army Physical Security Program (AR 190-13)

6.1.5. Intelligence Community Directive (ICD) 705

6.1.6. Intelligence Community…