COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by Greenville County, South Carolina, required for vendor registration and tax identification purposes in connection with the Lake Fairfield Pedestrian Bridge Rehabilitation and Boardwalk Replacement construction project. The form serves as a prerequisite for contractors bidding on this county solicitation and requires comprehensive vendor information including legal business name, taxpayer identification number (either SSN or EIN), entity tax classification, service type designation, and remittance payment address. Contractors must complete all mandatory fields, select appropriate entity classification options ranging from sole proprietorships to corporations, and specify the nature of services provided. The form functions as a binding certification under penalty of perjury that the taxpayer identification number is correct and the vendor is a U.S. person not subject to backup withholding, with failure to provide timely completion potentially preventing or delaying contract payments.

The Substitute Form W-9 is specific to Greenville County's requirements and supersedes the standard IRS Form W-9 for all county contract opportunities. Vendors responding to the Lake Fairfield project bid, due November 14, 2025, at 3:00 pm, must submit this completed form as part of their proposal package alongside the mandatory bid bond, insurance documentation, vendor questionnaire, and references. The form captures critical tax and payment information necessary for contract administration and compliance with federal tax law, making it an essential administrative document for the procurement process rather than a technical or pricing component of the solicitation.