Code_of_Conduct_Affidavit_Revised_070108.rtf

This is a Code of Conduct Affidavit document related to a State of Maine procurement for the purchase of three Dell Inspiron 17R laptop computers. The affidavit establishes ethical and compliance standards that bidders must acknowledge and certify when submitting quotes for this purchase. Quotes were due November 23, 2010, and award was to be made to the lowest responsible bidder based on best value considerations. The laptops were to be delivered to 125 Kansas Road, Limestone, Maine 04750. Bidders were required to submit complete model and specification information meeting detailed technical requirements, including an Intel Core i5 460M processor, 6GB DDR3 memory, 17.3-inch HD+ display, 1GB ATI Mobility Radeon HD5470 video card, 500GB hard drive, Windows 7 Home Premium 64-bit operating system, and Blu-Ray disc combo drive, with all units carrying a three-year limited hardware warranty and in-home service.

Bid pricing was to be all-inclusive unit prices with freight and delivery charges prepaid by the contractor and included in the quoted price. The State of Maine is exempt from Federal and Maine State Sales and Use taxes, and bidders were instructed to quote accordingly. Cash discounts of 20 days or more would be considered in the low-bidder determination. Award was contingent upon successful screening through the Federal Excluded Parties List System (EPLS), and bidders were required to submit a Certification Regarding Debarment, Suspension, and Other Responsibility Matters along with their legal company name, DUNS number, and CAGE Code. The State reserved the right to reject any or all bids, waive formalities and technicalities, adjust quantities by up to 10%, and provide preference to in-state bidders or those offering Maine-manufactured products in cases of tied bids.