CM-350-Active_Network_Sole_Source_Packet_corrected_.pdf

This is a Sole Source Procurement Packet for the City of Santa Fe, New Mexico, involving the ITT Department and Parks & Recreation Department, requesting approval for a sole source contract with Active Network. The procurement seeks services and subscriptions to support operations and management needs across both departments, specifically for the ITT Department's use at Mouton Hall and the Parks & Recreation Department's operations. The document establishes the justification for sole sourcing rather than competitive bidding, outlining the unique capabilities and integration requirements that support the decision to procure exclusively from Active Network. The contract term and specific service deliverables are structured to meet the ongoing operational needs of both city departments.

The total contract amount is $176,888, including gross receipts tax. The sole source justification documentation provides the rationale for bypassing the competitive bidding process, citing Active Network's specialized capabilities and existing system integrations that would be difficult or costly to replace. Eric Candeleria, ITT Department Director, serves as the primary contact for this procurement (edcandeleria@santafenm.gov). The contract represents a continuation of services necessary for maintaining the Parks & Recreation Department's programming and registration systems as well as supporting ITT Department infrastructure and operations at Mouton Hall.