Clay_Co_FS_17_Reno_-_100%_Specifications_(2026_01-08)_(S&S).pdf

CLAY COUNTY FIRE STATION #17 RENOVATIONS

3394 PEORIA ROAD

ORANGE PARK, FL 32065

DH COMM. #25009

PROJECT SPECIFICATIONS

BID SET

JANUARY 8, 2026

ARCHITECTURE

DASHER HURST ARCHITECTS, PA

MECHANICAL & PLUMBING ENGINEERING

POWELL & HINKLE ENGINEERING, PA

ELECTRICAL ENGINEERING

POWELL & HINKLE ENGINEERING, PA

TABLE OF CONTENTS

CLAY CO FIRE STATION #17 RENOVATIONS TOC-1 TABLE OF CONTENTS

DHA COMM. NO. 25009

PROJECT MANUAL

GENERAL REQUIREMENTS

00100 General Requirements 01290 Payment 01310 Project Management 01320 Construction Progress Documentation 01330 Submittal Procedures 01770 Closeout 01781 Warranties 01782 Operations & Maintenance Data 01783 Project Record Documents 01790 Demonstration & Training

DIVISION 9 - FINISHES

09210 Gypsum Board Assemblies 09310 Ceramic Tile 09900 Paint

DIVISION 10 - SPECIALTIES

10800 Toilet & Bath Accessories

END OF TABLE OF CONTENTS

CLAY CO FIRE STATION #17 RENOVATIONS 00100-1 GENERAL REQUIREMENTS

SECTION 00100

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1. Definitions for Purposes of this Contract Document

2. General

3. Protection

4. Site Visit

5. Area Use Limits

6. Reference Points

7. Clean Up

8. Temporary Services

9. Drawings & Specifications

10. Submittals

11. Substitutions

12. Tests

13. Progress Meetings

14. Liens

15. Superintendent

16. Permits & Regulations

17. Contractor's Payments

18. Materials, Tools & Workmanship

19. Assignment of Work

20. Owner's Right to Occupy the Facility

21. Taxes

22. Signs & Advertising

23. Cutting & Patching

24. Inspection

25. Subcontractor's Warranty

26. Correction of Defective Work

THIS DOCUMENT IS A CLAY COUNTY STANDARD DOCUMENT AND IS INCLUDED TO

SUPPLEMENT DIVISION 00 SPECIFICATION SECTIONS INCLUDED IN THIS PROJECT MANUAL. IN

THE CASE OF POTENTIAL CONFLICT BETWEEN THE TWO DOCUMENTS, THE MOST

RESTRICTIVE CONDITION SHALL BE APPLIED.

CLAY CO FIRE STATION #17 RENOVATIONS 00100-2 GENERAL REQUIREMENTS

1. DEFINITIONS FOR PURPOSES OF THIS CONTRACT DOCUMENT

A. OWNER: Clay County Board of County Commissioners 477 Houston Street PO Box 1366

Green Cove Springs, FL 32043

1. The Owner is the person or organization identified above.

2. The term Owner referred to throughout the Contract Documents means the Owner or his authorized representative.

B. ARCHITECT: Dasher Hurst Architects, PA

1022 Park Street, Suite 208 Jacksonville, FL 32204

1. The term Architect is the person or organization identified above.

2. The term Architect referred to throughout the Contract Documents means the Architect listed above or their authorized representative.

C. CIVIL ENGINEER: Civil – n/a

Structural – n/a MEP Engineering – Powell & Hinkle Engineering

1. The Engineer is the organization identified above.

2. The term Engineer referred to throughout the Contract Documents means the group which signed and sealed the plans and specifications, or their authorized representative.

D. CONTRACTOR: to be determined

1. The Contractor is the organization identified above.

2. The term Contractor referred to throughout the Contract Documents means the General Contractor listed above or their authorized representative.

E. SUBCONTRACTOR:

1. A Subcontractor is a person or organization who has a direct contract with the Contractor to perform any of the Work at the site.

2. The term Subcontractor referred to throughout the Contract Documents means the

Subcontractor or his authorized representative.

F. VENDOR:

1. A vendor is a person or organization who has a direct contract with the Contractor or Subcontractor to Supply materials or equipment but not labor.

2. The term Vendor referred to throughout the Contract Documents means the Vendor or his authorized representative.

G. SHOP DRAWINGS & SAMPLES:

CLAY CO FIRE STATION #17 RENOVATIONS 00100-3 GENERAL REQUIREMENTS

1. Shop Drawings are drawings, diagrams, illustrations, schedules performance charts, brochures and other data which are prepared by the Contractor or any Subcontractor or Vendor and which illustrate some portion of the Work.

2. Samples are physical examples furnished by the Subcontractor or Vendor to illustrate material, equipment or workmanship, and to establish standards by which the Work will be judged.

H. CONTRACT DOCUMENTS: The Contract Documents forming the General Contract consist of the

Purchase Order or Subcontract issued by the Owner, the Drawings, the Specifications, all Addenda issued prior to execution of the General Contract, and all Modifications, Terms and Conditions listed on the Purchase Order or Subcontract.

I. THE WORK: The term Work includes all labor necessary, and all materials and equipment incorporated or to be incorporated to produce the construction required by the Contract Documents.

J. THE PROJECT: The Project is the total construction designed by the Architect and Engineer of which the Work performed under the Contract Documents may be the whole or a part.

K. NIC: The term NIC used throughout the Contract Documents means "not included in this Contract".

2. GENERAL

A. These General Requirements shall be considered as being part of each technical section of this specification and shall be adhered to in every respect. In case of conflict between these General Requirements and individual technical sections, the technical sections will take precedence.

B. For the convenience of reference and to facilitate the letting of contracts, the organization of these specifications into divisions and sections shall not control the division of work among Subcontractors or in establishing the extent of work to be performed by each trade. Each Subcontractor shall be responsible for the settlement of labor disputes within his contract to avoid delay in the performance of his work.

3. PROTECTION

A. The Contractor, according to his work, shall be responsible for the compliance with all building laws and safety regulations of all authorities having jurisdiction at the place of building.

B. The Contractor shall exercise particular care of all finished work as the construction progresses and must protect it from damage or defacement. All work damaged must be made good to the Architect / Engineer's satisfaction at the expense of the Contractor causing the damage.

C. The loss of any material or equipment on the job site to be installed in the Work, including items assigned to the Contractor for installation, or Contractor's equipment, occasioned by theft, is the sole responsibility of the Contractor installing the material or using or installing the equipment.

4. SITE VISIT

A. Each Contractor and Subcontractor shall personally have visited the site to satisfy himself as to the physical limitations of access and working space and to have included in his price all work and materials required to complete the project as specified.

5. AREA USE LIMITS

CLAY CO FIRE STATION #17 RENOVATIONS 00100-4 GENERAL REQUIREMENTS

A. The Contractor shall confine their tools, equipment, materials and the operations of his workmen to the limits indicated by law, ordinances, permits or directions of the Contractor and shall not unreasonably encumber the premises with said tools, equipment or materials.

B. The Contractor shall not load or permit any part of the structure to be loaded with a weight that will endanger its safety.

6. REFERENCE POINTS

A. All Work shall be referenced from benchmarks and building corner points established by the

Contractor, based upon the work shown in the Contract Documents.

7. CLEAN UP

A. The Contractor shall at all times keep the premises free from accumulations of waste material or rubbish caused by his employees or Work, or the employees or Work of any of his Subcontractors, and at the completion of the Work, he shall remove all rubbish from and about the project and all his and his Subcontractors' tools, scaffolding, and surplus materials and shall leave the Work "broom clean" unless more exactly specified. In case of dispute between Subcontractors employed on or about the project, upon which the Work is to be done, as herein provided, as to the responsibility for the removal of the rubbish, etc., or in case the same be not promptly removed as herein required, the Contractor may remove the rubbish, etc., and charge the cost to the several Subcontractors, as the Contractor shall determine to be just.

8. TEMPORARY SERVICES

A. Protection: Unless otherwise specified, the Contractor shall provide and maintain all temporary enclosures, coverings and protection of the building.

B. Water: The Contractor will provide a temporary water line from the nearest available source and pay for any water charges imposed by the Water Authority. In cases where the nearest available source is through the Owner's existing system, the Owner will pay for any water charges.

C. Telephone: The Contractor will maintain telephone for his own use. Each Contractor will furnish any telephone service for their own use.

D. Offices, Sheds, Toilets: The Contractor will provide a field office for his own use. Each

Subcontractor will furnish all such facilities required for their own use. The Contractor will also provide suitable and adequate toilet facilities for all trades.

E. Electricity and Lights:

1. Electric installations for temporary light and power will be provided by the Electrical Subcontractor in accordance with the electrical section of these specifications.

2. Each Contractor requiring temporary light or power in his temporary buildings or elsewhere on the site outside of the building proper, shall make his own connections to the temporary service panelboard.

3. All Contractors requiring service for portable hand tools or localized lighting in excess of the general lighting or power outlets provided by the Electrical Subcontractor shall obtain same at their own expense from the outlets provided.

4. When permanent lighting and power has been placed in operation, temporary lights and power may be removed; however, at no time may any Subcontractor make connection to the permanent outlets for use of power tools.

CLAY CO FIRE STATION #17 RENOVATIONS 00100-5 GENERAL REQUIREMENTS

5. The cost of electrical energy consumed through the temporary electrical installation shall be borne by the Contractor. Where the on-site electrical system is a part of an existing facility owned by the Owner, then the Owner will pay for all electrical energy consumed.

6. The cost of electrical energy consumed through the permanent installation shall be borne by the Owner.

7. At times during construction, the total electrical power available may be insufficient for the wants of all Subcontractors. The Contractor, in such case, will allocate the power use among the various Subcontractors.

9. DRAWINGS & SPECIFICATIONS

A. The Contractor shall examine all drawings listed in the drawing index before beginning the Work.

Any doubt as to the meaning or scope of the drawings and specifications, or any other portion of the contract, may be clarified by submitting a request in writing for interpretation to the Architect who will provide clarification. The absence of such request for clarification will imply a full understanding of the intent of the drawings and specifications.

B. In the case of conflicting data contained within the contract documents, Contractor may issue an RFI for clarification. In the absence of RFI or other clarification, Contractor is to assume the most stringent (best quality and highest quantity) approach is intended.

C. The drawings and specifications are complementary and are intended to include all work necessary to the thorough and satisfactory completion of the project. Any work not indicated in the drawings, nor mentioned in the specifications, but obviously and reasonably necessary to the proper conclusion of the Work, shall be deemed a part of the Contract.

10. SUBMITTALS

A. See 01330 for further instructions.

B. The Contractor shall examine each submission for compliance with the Contract Documents and shall indicate his approval thereupon that each submission does comply with the Contract Documents by stamp or in writing. Any deviations from the Contract Documents requirements must be noted at the time of submission.

C. Submissions shall be specific so that compliance with the Contract Documents can be easily ascertained. Incorrect and/or incomplete submissions will be rejected, and the Subcontractor or Vendor will be required to resubmit the required number of submissions prior to the start of the Work.

Any Work begun or installed before approval of submission will be at the Subcontractor's own risk.

D. By approving and submitting shop drawings, data or samples, the Contractor thereby represents that he has determined and verified all field measurements, field construction criteria, materials, catalog numbers and similar data and that they have checked and coordinated the shop drawings, data or samples with the requirements of the Work and of the Contract Documents.

E. The Architect/Engineer's approval of submissions shall not relieve the Contractor of the responsibility for any deviation from the Contract Document Requirements unless they have informed the Engineer in writing of such deviation at the time of the submission and the Engineer has given written approval to the specific deviation. The Engineer's approval shall not relieve the Subcontractor or Vendor from responsibility for errors or omissions in the submissions.

F. The Contractor shall make any corrections required by the Architect/Engineer and shall resubmit the corrected submissions. The Contractor or Vendor shall direct specific attention in writing or on

CLAY CO FIRE STATION #17 RENOVATIONS 00100-6 GENERAL REQUIREMENTS

resubmitted shop drawings to revisions other than the corrections required by the Architect/Engineer on previous submissions.

G. The Contractor shall indicate the following on all submissions:

1. Project name.

2. Submittal identification number. See 01330.

3. Identification of equipment, system or materials using the same symbols as used on the schedules, drawings or applicable paragraphs or sections of the specifications.

4. Manufacturer's name.

5. Subcontractor's name.

6. Identification of each sheet submitted by number.

H. The Contractor shall furnish for approval all samples requested by the Architect/Engineer. The Work shall be in accordance with approved samples. If a sample is requested, it shall be the responsibility of the Contractor to have the sample delivered to the Architect/Engineer or to arrange for the Architect/Engineer to examine it elsewhere. Failure to comply may be cause for rejection of the item.

11. SUBSTITUTIONS

A. In these Specifications, one or more makes of materials, apparatus or appliances have been specified for use in this project. Should the Contractor desire to substitute other makes of materials, apparatus or appliances than those mentioned herein, he shall make his request in the following way:

1. Prepare his bid based on the item or items specified herein and include the same in a separate alternate proposal, based on furnishing and installing the proposed substitute. This proposal shall contain the Contractor's installed price used in his bid for the item specified, and the price for which the Contractor will install the substitute, including the cost of modifying any other phase of the Work. This request shall be accompanied by complete plans and specifications of the substitution offered.

B. If requested by the Engineer, the Subcontractor shall also submit samples of both the specified materials, apparatus or appliance and the substitute. Should the substitute fail to conform to the requirements of the Contract Documents as determined by the Engineer, the Subcontractor shall install the specific make of material, apparatus or appliance specified herein.

C. Acceptance of substitution must be resolved prior to letting the Subcontract.

12. TESTS

A. If the Contract Documents, laws, ordinances, rules, regulations or orders of any public authority having jurisdiction require any Work to be inspected, tested or approved, the Contractor shall give the Engineer timely notice of its readiness and of the date arranged so the Engineer may observe such inspection, testing or approval. The Contractor shall bear all cost of such inspections, tests and approvals. This paragraph does not apply to soils and concrete testing, which will be provided by the Owner and coordinated by the General Contractor.

B. Contractors, sub-subcontractors, vendors, etc., shall provide that all material required to be provided by their subcontract or purchase order shall not be hazardous, or contain hazardous components, as defined by the environmental authorities having jurisdiction. If required by the Engineer, appropriate documentation substantiating this requirement shall be submitted.

CLAY CO FIRE STATION #17 RENOVATIONS 00100-7 GENERAL REQUIREMENTS

13. PROGRESS MEETINGS

A. The Owner will hold progress meetings, the time and occurrence of which will be established by the

Owner. A representative of the Contractor will be required to attend, who must have full authority to make decisions and commitments which will be binding upon the company in regard to scope of Work, schedules, manpower, or any other factors affecting the completion of the work.

14. LIENS

A. Neither the final payment nor any part of the retained percentage shall become due until the

Contractor has delivered to the Owner a complete release of all liens which could arise out of the Contract and an affidavit that all labor, material and services committed for have been paid in full and that the release covers all labor and material for which a lien could be filed. If any lien remains unsatisfied after all payments are made, the Contractors shall refund to the Owner all monies that the Owner may be compelled to pay in discharging such lien, including all costs and attorney's fees.

15. SUPERINTENDENT

A. The Contractor shall keep on the work during its progress a competent superintendent and any necessary assistants, all being satisfactory to the Contractor. The superintendent shall not be changed (except with the consent of the Owner) unless the superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ. The superintendent shall represent the Contractor in his absence and all directions given to him shall be as binding.

16. PERMITS & REGULATIONS

A. The Contractor is responsible for the obtaining or paying of the building permit.

B. The Contractor shall give notices and pay all fees necessary or proper to be given or paid in connection with the performance of his contract and shall obtain and pay for all permits, licenses (except permanent easements) and all inspections and certificates of inspection required or made by any authority having jurisdiction over all or any part of his work. In the performance of the contract, the Subcontractor shall comply with all applicable Federal, State and Local Ordinances, Rules and Regulations, and all other codes and requirements having jurisdiction over such work. Any work performed or materials or equipment furnished which do not conform to the requirements of said laws, ordinances, rules and regulations shall be changed to conform thereto by the Contractor at his sole expense.

C. Before the final payment is made by the Owner, the Contractor shall deliver to the Owner copies of all licenses, permits and certificates of inspection, instruction manuals and guarantees as may be required.

D. Abbreviations: References to technical societies, institutions, associations or governmental authorities are made in accordance with the following abbreviations:

AASHO American Association of State Highway Officials ACI American Concrete Institute AGA American Gas Association AHCA Agency for Health Care Administration AISC American Institute of Steel Construction AISI American Iron and Steel Institute ANSI American National Standards Institute APA American Plywood Association ASHRAE American Society of Heating, Refrigeration, &

Air-Conditioning Engineers

CLAY CO FIRE STATION #17 RENOVATIONS 00100-8 GENERAL REQUIREMENTS

ASME American Society of Mechanical Engineers ASTM American Society for Testing Materials AWI Architectural Woodwork Institute AWWA American Welding Society FIA Factory Insurance Association FM Factory Mutual FS Federal Specification IES Illuminating Engineering Society NAAMM National Association of Architectural Metal

Manufacturers NEC National Electrical Code NEMA National Electrical Manufacturers Association NFPA National Fire Protection Association SDI Steel Deck Institute SJI Steel Joist Institute SMACNA Sheet Metal & Air-Conditioning Contractors

National Association TCA Tile Council of America UL Underwriter's Laboratories

17. CONTRACTOR'S PAYMENTS

A. The Contractor shall submit to the Owner an application for each payment and, if requested, receipts or other vouchers showing his payments for materials and labor. See 01290.

B. The making of progress payments shall not be considered as an acceptance by the Owner of the whole or any part of the work done up to the payment thereof. The entire work is to be subject to inspection and approval by the Owner/Architect when it shall be claimed by the Contractor that this contract is complete.

C. Payments will be made in accordance with the Florida Local Government Prompt Payment Act.

D. The Contractor may withhold or, on account of subsequently discovered evidence, nullify the whole or a part of any payment to such an extent as may be necessary to protect from loss on account of:

1. Defective work not remedied.

2. Claims filed or reasonable evidence indicating probable filing of claims.

3. Failure of the Contractor to make payments properly to other Subcontractors or for material or labor.

4. Damage to another Contractor or Subcontractor.

5. Failure of the Contractor to perform in accordance with the terms and/or conditions of the contract.

18. MATERIALS, TOOLS & WORKMANSHIP

A. All materials shall be new and the best of their respective kinds and subject to the Architect's or

Engineer's approval. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

B. Except as otherwise specified or agreed, the Contractor shall furnish at his own risk and costs all tools, apparatus, hoists, derricks, scaffolding and all temporary work and materials necessary for the

CLAY CO FIRE STATION #17 RENOVATIONS 00100-9 GENERAL REQUIREMENTS

proper execution of the Contract. Temporary equipment shall be installed in such a manner that finished work will not be damaged and shall be subject to the Contractor's approval.

C. All work shall be performed in the best manner by skilled workmen.

19. ASSIGNMENT OF WORK

A. The Contractor shall not assign or sublet any portion of his contract without written approval by the

Owner.

20. OWNER'S RIGHT TO OCCUPY THE FACILITY

A. The Owner reserves the right to occupy any portion of the project before it has been entirely completed, with the distinct understanding that such occupancy shall not in any way constitute acceptance of the Work or any part thereof.

21. TAXES

A. The Contractor agrees and states that the amount of all taxes now required or which may be required, including sales taxes, incident to performance of the contract, will be paid by the Contractor.

B. As a public entity, the Owner reserves the right to directly purchase items required for the project free of sales tax. The Contractor is to cooperate with the Owner to establish the parameters for such direct purchases and coordinate with the Owner regarding approvals, scheduling, delivery, and installation for such purchases.

22. SIGNS & ADVERTISING

A. The Contractor shall enforce the Owner's instructions regarding signs, advertisements, fires and smoking. No advertising signs or name labels of any description shall be placed on or near the premises without the Contractor's written consent thereto.

23. CUTTING & PATCHING

A. The Contractor shall do all cutting, fitting or patching of his work that may be required to make its several parts come together properly and fit it to receive or be received by work of other Subcontractors shown upon or reasonably implied by the drawings and specifications for the completed structure and shall do all that is necessary to accomplish the joining of said several parts in a neat and workmanlike manner to satisfaction of the Owner. Openings shall be done in such a manner as not to impair the appearance or structural integrity of the structure, including the deck and all load bearing walls or foundations and only with the approval of the Engineer. Any reinforcement or other work shall be furnished and installed by the Contractor cutting the opening.

24. INSPECTION

A. All materials and equipment are subject to periodic inspection by the Architect / Engineer while the work is in progress, but approval of the work shall not release the warranty. The Architect / Engineer's failure to inspect the fabrication or installation of material or equipment shall not constitute a waiver by the Architect / Engineer of the right to reject the material or equipment for defective workmanship or material.

25. CONTRACTOR'S WARRANTY

A. Unless specified otherwise for a particular trade, the Contractor shall warrant that all work executed by him, or done under his supervision, will be free from defects of materials and workmanship for a period of two (2) years from the date of final acceptance. The Contractor shall further agree that he

CLAY CO FIRE STATION #17 RENOVATIONS 00100-10 GENERAL REQUIREMENTS

will, at his own expense, repair and replace all such defective work and any adjacent work that may be damaged by such repairs.

B. Unless specified otherwise for specific equipment, all Contractors / Subcontractors shall pass through to the Owner any warranty provided by the manufacturer on all equipment furnished under this contract starting from the date of Substantial Completion.

26. CORRECTION OF DEFECTIVE WORK

A. Any work or material condemned by the Owner or Architect / Engineer as failing to conform to the contract, whether incorporated in the work or not, shall be promptly removed from the premises by the Contractor and shall be promptly replaced or re-executed in accordance with the contract without expense to the Owner. The Contractor shall bear the expense of making good all work of other Subcontractors destroyed or damaged by such removal or replacement.

B. If, after ten (10) days written notice, the Contractor shall fail to remove and replace condemned work, the Owner may at his option cause such work to be done and may deduct all costs incurred in so doing from payments due the Contractor. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the Owner.

END OF SECTION 00100

CLAY CO FIRE STATION #17 RENOVATIONS 01290-1 PAYMENT PROCEDURES

SECTION 01290

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections include the following:

1. Division 01 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Division 01 Section "Construction Progress Documentation" for administrative requirements governing preparation and submittal of Contractor's Construction Schedule and Submittals Schedule.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittal Schedule.

c. Contractor's Construction Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than 30 days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

CLAY CO FIRE STATION #17 RENOVATIONS 01290-2 PAYMENT PROCEDURES

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Submit draft of AIA Document G702, “Application and Certificate for Payment” and AIA Document G703, “Continuation Sheets”.

3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

a. Provide separate labor and material costs for each line item.

5. Round amounts to nearest whole dollar when possible; total shall equal the Contract Sum.

6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If items stored off-site, include evidence of insurance or bonded warehousing, and photographs of stored items.

7. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the

CLAY CO FIRE STATION #17 RENOVATIONS 01290-3 PAYMENT PROCEDURES

Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

10. Provide photographs of construction progress in digital format weekly.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use AIA Document G702, “Application and Certificate for Payment” and AIA Document G703 “Continuation Sheets” as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit a minimum of 3 signed and notarized original copies of each Application for Payment to Architect. One copy shall include waivers of lien and similar attachments.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

CLAY CO FIRE STATION #17 RENOVATIONS 01290-4 PAYMENT PROCEDURES

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Products list.

5. Schedule of unit prices.

6. Submittals Schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

13. Certificates of insurance and insurance policies.

14. Performance and payment bonds.

15. Data needed to acquire Owner's insurance.

16. Initial settlement survey and damage report if required.

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final, liquidated damages settlement statement.

CLAY CO FIRE STATION #17 RENOVATIONS 01290-5 PAYMENT PROCEDURES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 2900

CLAY CO FIRE STATION #17 RENOVATIONS 01310-1 PROJECT MANAGEMENT

DHA COMM. NO. 25009 & COORDINATION

SECTION 01310

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Administrative and supervisory personnel.

3. Project meetings.

4. Requests for Interpretation (RFIs).

B. Related Sections include the following:

1. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's Construction Schedule.

2. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

CLAY CO FIRE STATION #17 RENOVATIONS 01310-2 PROJECT MANAGEMENT

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property.

1.3 SUBMITTALS

A. See 01330

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within seven days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement, unless otherwise agreed by all concerned. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

CLAY CO FIRE STATION #17 RENOVATIONS 01310-3 PROJECT MANAGEMENT

1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers;

and other concerned parties may attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Owner's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: General Contractor will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

CLAY CO FIRE STATION #17 RENOVATIONS 01310-4 PROJECT MANAGEMENT

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Maintain copy of minutes at site office and distribute copies to Owner and Architect.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at regularly scheduled intervals.

Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

CLAY CO FIRE STATION #17 RENOVATIONS 01310-5 PROJECT MANAGEMENT

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: Contractor shall Record the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Maintain copy of minutes at site office and distribute copies to Owner and Architect if not present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

5. Photographs in digital format of construction progress.

E. Coordination Meetings: Conduct Project coordination meetings at regular intervals.

Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: Each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. Representatives of Owner and Architect may attend meetings as required, or at the request of Contractor.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

CLAY CO FIRE STATION #17 RENOVATIONS 01310-6 PROJECT MANAGEMENT

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to Combined Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise Combined Contractor's Construction Schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Change Orders.

3. Reporting: Record meeting results and distribute copies of minutes to everyone in attendance and to others affected by decisions or actions resulting from each meeting. Maintain copy of minutes at site office and distribute copies to Owner and Architect if not present.

1.6 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

CLAY CO FIRE STATION #17 RENOVATIONS 01310-7 PROJECT MANAGEMENT

4. Name of Architect.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

C. Hard-Copy RFIs: Form as agreed on by Architect and Contractor.

1. Identify each page of attachments with the RFI number and sequential page number.

D. Software-Generated RFIs: Software-generated form with substantially the same content as indicated above.

1. Attachments shall be electronic files in Form as agreed on by Architect…