TECHNICAL SPECIFICATIONS

City of Rock Hill FY27 Repair Plans

Repair Documents

July 24, 2026

CITY OF ROCK HILL PARKING DECKS KIMLEY-HORN PROJECT #015483050

ROCK HILL, SC 07/24/2026

SEALS PAGE 01 01 07 - 1

SECTION 01 01 07 – SEALS PAGE

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General Terms and Conditions for

Construction Contractors, and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Professional responsibility for content of drawings and specifications.

1.3 PROFESSIONAL RESPONSIBILITY

A. Technical specification sections were prepared under the direction of Kimley-Horn and

Associates, Inc.

END OF SECTION 01 01 07

yhgf 8/3/2026

SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary and other Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Preconstruction Conference

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

1.3 PROJECT INFORMATION

A. Project Identification: City of Rock Hill Parking Garage Repairs

1. Project Locations:

a. Black Street Parking Deck – Rock Hill

b. Fountain Park Deck – Rock Hill

c. Knowledge Park Deck A – Rock Hill

d. Knowledge Park Deck B – Rock Hill

B. Owner: City of Rock Hill

1. Owner's Representative: Brent Deaton

a. Phone: 803 326 3884

b. Email: brent.deaton@cityofrockhill.com

C. Engineer: Kimley-Horn and Associates, Inc.

1. Engineer of Record: Zachary Jones, P.E.

a. Phone: 803 881 1229

b. Email: zachary.jones@kimley-horn.com

D. Kimley-Horn performed a visual, non-destructive, condition assessment of the parking garages in January 2025. The repairs described in these documents are based on items selected by the

City of Rock Hill from the condition assessment recommendations.

SUMMARY 01 10 00 - 2

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work consists of furnishing all the labor, materials, equipment, services, and permits necessary to complete the repairs and rehabilitation defined within the Contract Documents and as identified during a Pre-Construction conference by the Engineer, City Inspector, and

Contractor and as summarized herein.

B. Work incidental to the repairs, including, but not limited to, repainting traffic markings, use of temporary shoring devices, use of temporary traffic control measures, and protection of persons and property is also included in this project.

C. Contractor is responsible for completion of a visual survey and surface sounding of the parking garage to identify and clearly mark repair locations. Repair locations must be marked prior to the pre-construction conference. Contractor is responsible for determining actual extent and locations of repair areas in accordance with the bid documents and in coordination with the

Owner and Engineer. Areas shown on the plans only represent typical types and approximate locations of repairs or deterioration.

D. Work shall be substantially complete and ready for occupancy within the date set forth in the

Contract. Substantial completion will be provided for the project as a whole, not by repair type or installation dates.

E. The Work of Project is defined by the Contract Documents.

F. Type of Contract:

1. Project will be constructed under a single prime contract between Owner and Contractor.

1.5 PRECONSTRUCTION AND PREINSTALLATION CONFERENCE

A. The Contractor will attend a required pre-construction conference as conducted by the Owner.

Based on the phasing plan prepared by the Contractor, there may be more than one pre-installation conference.

B. The Contractor shall conduct all required Pre-Installation meetings.

C. Following the Contractor’s completion of a visual survey and surface sounding of the parking garage to identify and mark repair locations, a Pre-Installation Conference will be held on site.

At this conference, the extent, types, locations, and quantities of repairs will be confirmed.

Using removable paint/chalk/etc., mark the spall, delamination, and crack locations on the locations proposed to repair. Use orange for locations of materials within the assumed limits specified in the construction documents. Use yellow for locations of materials that may exceed the quantity limits specified in the construction documents. The intent is to determine if changes to scope will be required. At the end of the Pre-Installation

Conference, the Engineer, and Owner will review the marks and determine if more or less locations should be repaired.

D. The Owner, Engineer, and the Contractor’s Superintendent will participate in this on-site meeting. This meeting will be scheduled by the Contractor and coordinated with the Owner and

SUMMARY 01 10 00 - 3

Engineer. The conference will coincide with any pre-installation conferences that are required for specified repair products.

E. The Owner, Engineer, Contractor’s Superintendent, and the Contractor’s project manager for this project must attend.

F. At a minimum, the Contractor should discuss the following items:

1. Construction schedule

2. Phasing Plan

3. Critical work sequencing and long-lead items.

4. Designation of key personnel and their duties.

5. Extent, types, locations, and quantities of repairs.

6. Lines of communications.

7. Procedures for processing field decisions and Change Orders.

8. Procedures for RFIs.

9. Procedures for testing and inspecting.

10. Procedures for preparing and submitting daily Contractor reports.

11. Procedures for processing Applications for Payment.

12. Submittal procedures.

13. Preparation of record documents.

14. Use of the premises.

15. Work restrictions.

16. Working hours.

17. Owner's occupancy requirements.

18. Construction waste management and recycling.

19. Parking availability.

20. Office, work, and storage areas.

21. Equipment deliveries and priorities.

22. First aid.

23. Progress cleaning.

1.6 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to work in areas specifically coordinated with and approved by the Owner. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep parking garage drive aisles and entrances serving premises clear and available to Owner, Owner's employees, tenants, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

SUMMARY 01 10 00 - 4

c. Notify Owner not less than 2-weeks in advance of proposed deliveries or activities which require closures of driveways, walkways, and/or entrances.

2. Contractor shall not be allowed to use the elevators without prior approval from the

Owner.

C. Condition of Existing Buildings: The Contractor shall protect from damage the existing structure, adjacent structures, walls, curbs to remain, elevator lobby, storefronts, vehicles, storm drain lines, equipment, stairs, etc. during construction activities. Repair of damage caused by construction operations is Contractors responsibility and should be repaired to a condition equal to or superior than the existing condition.

D. The Contractor shall provide for their own parking and shall minimize the occupation of parking spaces in areas that are otherwise open to the public for parking during the construction.

The Contractor shall provide for their own storage, containment, and protection and shall coordination locations of storage space with the Owner.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner and Owner’s tenants will occupy site and existing building(s) during entire construction period. Therefore, Contractor shall provide adequate protection to ensure public safety. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing vehicular and pedestrian exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 2-week notice to Owner of activities that will affect Owner's operations.

3. Contractor shall provide adequate protection to ensure public safety.

1.8 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction. Use of existing loading/parking zones should be coordinated with and approved by the Owner for approval and may require additional permits.

B. On-Site Work Hours: Contractor shall coordinate permitted working hours with Owner.

Normal business working hours are indicated below.

1. Normal business hours – Monday-Thursday: 7am to 5pm; Friday 7am-12pm

2. After hours work (night) – Monday-Sunday: 9pm to 6am

3. Weekend work hours – Friday 12pm to 5pm; Saturday-Sunday: 7am to 8pm

4. Conduct operations requiring high noise levels during normal business hours.

SUMMARY 01 10 00 - 5

C. Special Events: Contractor shall coordinate schedule such that work is not performed in any parking garage for downtown or Knowledge Park events identified by Owner. It is the

Contractor’s responsibility to confirm these dates with Owner.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than 2 weeks in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

E. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner. Contractor shall develop dust and noise control measures, such as erecting and maintaining dustproof partitions and temporary enclosures to limit dust and dirt migration and to separate areas from fumes and noise, and submit to Owner and Engineer for approval.

1. Notify Owner not less than 1 week in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

3. Contractor shall avoid any high noise operations, such as drilling, hammering, chipping etc., directly above any tenant space during the hours of operation of that tenant.

Coordinate hours of such operation with the Owner.

F. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of the building.

G. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

H. Employee Identification: Provide identification tags, shirts, etc. for Contractor personnel working on Project site. Require personnel to use identification at all times.

I. Contractor shall minimize the disturbance to the traffic flow, parking stalls, and stair tower use during repair process.

J. Contractor shall install and maintain traffic and pedestrian barricades to separate and protect public from construction activities throughout the garage.

1. Contractor shall purchase and install temporary signs to direct traffic and pedestrians safely around construction activities.

2. Traffic flagger, as required to maintain traffic flow, is Contractor’s responsibility.

K. Contractor shall coordinate with the Owner the sequence of all work and any specific work restrictions related to the number of parking spaces, drive aisle, or levels that can be occupied by the Contractor at any given time, as well as the shutdown of any stair tower access for use by the public.

L. Contractor shall submit detailed construction phasing plans to the Engineer and Owner for review and approval. For each phase of work, the plan shall include construction activity, number of parking spaces impacted by construction related activities, locations of temporary

SUMMARY 01 10 00 - 6

barricades, pedestrian routes to stair towers, signage, and traffic routes for vehicular access to the remaining parking areas. At a minimum, the following should be maintained:

1. Pedestrian access at functional stair towers shall be maintained at all times.

2. Vehicular access to all floors shall be maintained.

3. Event weekends – NO WORK ALLOWED in parking garages which directly support event parking. See article 1.8.B for on-site work hours. See article 1.8.C for coordination with the owner required for event weekends.

4. No more than half of existing parking spaces may be closed to public use due to repairs by the Contractor during normal weekday business hours or during nighttime/weekend hours (except for event weekends), including material storage and Contractor’s vehicles.

5. No more than 100 spaces per garage may be closed to public use due to repairs by the

Contractor during nighttime or weekend hours (except for event weekends), including material storage and Contractor’s vehicles.

6. Contractor shall notify the City two weeks in advance of work in or around RESERVED parking spaces. These spaces may not be used by the Contractor without explicit authorization from the City.

7. During normal weekday business hours Contractor shall provide full vehicular access on the ramp of at least 24 feet wide and shall have flaggers when work on or around the ramp is required. Access to garage entrances and exits should be maintained at all times, unless otherwise approved by the Owner.

8. No more than one lane at the entry/exit plazas can be shut down at a time while the garages are operational.

9. Contractor is responsible for construction phasing and signage plans. Construction phasing and signage plans shall be submitted to Owner and Engineer for review and approval within 14 days following Notice to Proceed.

10. Any and all approved phasing, closures, and traffic control operations must be communicated to and coordinated with the City at least one business day in advance of impact. 1

M. The Contractor shall be aware that the City or other Contractor(s) may be working at the project site concurrent to the execution of the scope of this work. Contractor shall cooperate fully with separate contractors so work on those contracts may be carried out smoothly without interfering with or delaying work under this contract.

N. The Contractor shall provide adequate measures to prevent site discharges from entering the storm drainage system including, but not limited to, containing, capturing, and properly disposing of the wastewater generated. Measures should be in compliance with the City of

Rock Hill stormwater requirements. Contact the Stormwater Utility Division for additional questions.

END OF SECTION 01 10 00

UNIT PRICES 01 22 00 - 1

SECTION 01 22 00 - UNIT PRICES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary and other Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Division 01 Section "Quality Requirements" for general testing and inspecting requirements.

1.3 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, stated on the Bid Pricing Page applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit. Unit price includes the cost of preparing existing construction to receive the work indicated and costs of field quality-control testing required by the Work for which the unit price applies.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Contractor shall prepare a daily construction report which includes a log of repair quantities, both for the current day and all quantities up to the current date. These reports shall be submitted to the Owner and Engineer daily. A daily log form document will be provided by the Engineer. Items that are to be paid as a lump sum are not listed, only items with a unit price are listed.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

UNIT PRICES 01 22 00 - 2

E. Contractor shall provide a unit price for all items listed, based on estimated quantities shown on the Bid Pricing Page. Engineer may then determine the maximum units for each repair quantity more precisely based on available funds and repair priority. Contractor will be paid based on actual in-place repair quantities approved by the Engineer.

1. If the approved repair quantities do not differ by more than 20% over or under the estimated quantities shown on the Bid Pricing Page, Contractor will be paid for the actual in-place repair quantities at the unit price provided in the bid. Otherwise, if the actual repair quantities are adjusted up or down by more than 20%, unit prices may be renegotiated upon mutual consent with the Owner.

2. Contractor shall not exceed estimated quantities without prior approval of the Engineer and Owner.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. Mobilization:

1. Description: This work consists of preparatory work and operations to mobilize personnel, materials and equipment to the project site. Such price and payment includes, but is not limited to, the movement of personnel, equipment, supplies and incidentals to the project site, for the establishment of facilities necessary for work on the project; the removal and disbandment of those personnel, equipment, supplies, incidentals or other facilities that were established for the prosecution of work on the project; and for all other work and operations that shall be performed for costs incurred before beginning work on the various items on the project site.

2. Unit of Measurement: Lump sum

3. Partial payments for Mobilization will be made with the first and second partial pay applications paid on the contract and will be made at the rate of 50% lump sum price on each of these partial pay applications. Mobilization shall not exceed 10% of the total amount bid for the contract.

B. Traffic Control:

1. Description: Whenever it is necessary to use traffic control devices, the work of furnishing, erecting, operating, maintaining, covering, relocating and removing traffic

(vehicular and pedestrian) control devices (barricades, signs, etc.) and flaggers shall be provided by the Contractor.

2. Unit of Measurement: Lump sum

C. Unit Price No. 1: Repair shallow floor spalls, delamination, and exposed reinforcement.

1. Description: Repair shallow depth areas of spalled or delaminated floor concrete with or without exposed reinforcing steel including joint sealant around repair area. Restripe repair area, if applicable.

2. Detail: 1/S500 & 2/S500

3. Specification: 030130 Maintenance of Cast-In-Place Concrete

4. Unit of Measurement: Square foot of area repaired.

UNIT PRICES 01 22 00 - 3

D. Unit Price No. 2: Repair shallow vertical/overhead spalls, delamination, and exposed reinforcement

1. Description: Repair shallow depth areas of vertical/overhead spalled or delaminated concrete with or without exposed reinforcing steel. Repaint repair area, if applicable.

2. Detail: 1/S500 & 2/S500

3. Specification: 079200 Joint Sealant

4. Unit of Measurement: Square foot of area repaired.

E. Unit Price No. 3: Repair deep spalls and delamination (2”-4”).

1. Description: Repair areas of deep spalled concrete with or without exposed reinforcing steel. Repaint repair area, if applicable.

2. Detail: 3/S500

3. Specification: 079200 Joint Sealant

4. Unit of Measurement: Square foot of area repaired.

F. Unit Price No. 4: Repair double tee flange connection.

1. Description: Repair damages double tee flange connections. Sawcut surface and remove

+/- 2’ square od existing concrete, maintaining existing flange and topping reinforcement

– Provide supplemental WWF reinforcement as required and patch concrete.

2. Detail: 4/S500

3. Specification: 079200 Joint Sealant.

4. Unit of Measurement: Each repair.

G. Unit Price No. 5: Repair concrete cracks (route and seal).

1. Description: Route and seal floor cracks where indicated on plans.

2. Detail: 5/S500

3. Specification: 079200 Joint Sealant

4. Unit of Measurement: Linear feet of crack repaired.

H. Unit Price No. 6: Install traffic coating.

1. Description: Install a traffic coating membrane. Unit price includes all surface preparation required by the manufacturer including, but not limited to, removal of old coating (where applicable), cleaning, shot blasting, removal of oil stains, ETC. Repair concrete surface defects prior to traffic coating installation.

2. Detail: 7-14/S510

3. Specification: 071800 Traffic Coatings

4. Unit of Measurement: Square feet of installed traffic coating.

I. Unit Price No. 7: Install sealant masonry wall cracks.

1. Description: Install flexible joint sealant at existing vertical cracks in masonry walls.

Installation of any application preparation specified for the approved flexible sealant product.

2. Detail: 15-6/S510

3. Specification: 079200 Joint Sealants

4. Unit of Measurement: Linear feet of crack repaired.

J. Unit Price No. 8: Replace joint sealant.

1. Description: Remove all existing horizontal floor joint sealant in joints or cracks and install new joint sealant. Removal and replacement also includes interior vertical and horizontal joints around columns, and vertical joints between spandrels and wall panels.

2. Detail: 1-6/S510

UNIT PRICES 01 22 00 - 4

3. Specification: 079200 Joint Sealants

4. Unit of Measurement: Linear feet of joint sealant.

K. Unit Price No. 9: Replace fencing at existing barrier cables.

1. Description: Remove existing damaged chain link fencing and install new fencing along interior precast lite wall.

2. Detail: 17/S510

3. Specification: 323113 Chain Link Fences and Gates

4. Unit of Measurement: Linear feet of fencing at existing barrier cables replaces.

END OF SECTION 01 22 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary and other Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. Divisions 02 through 07 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 01 25 00 - 2

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Engineers and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer's Action: If necessary, Engineer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Engineer will notify Contractor of acceptance or rejection of proposed substitution within

14 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

SUBSTITUTION PROCEDURES 01 25 00 - 3

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Contractor must submit requests for substitutions in writing to the City, and they must be delivered so that they are received by the City no later than ten (10) days prior to the date set for public opening of bids.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities

Owner must assume. Owner's additional responsibilities may include compensation to Engineer for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract

Documents.

SUBSTITUTION PROCEDURES 01 25 00 - 4

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided.

e. Substitution request is fully documented and properly submitted.

f. Requested substitution will not adversely affect Contractor's construction schedule.

g. Requested substitution has received necessary approvals of authorities having jurisdiction.

h. Requested substitution is compatible with other portions of the Work.

i. Requested substitution has been coordinated with other portions of the Work.

j. Requested substitution provides specified warranty.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 25 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary and other Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Division 01 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Engineer, or Contractor seeking information from each other during construction.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Pre-installation conferences.

6. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings in accordance with requirements in individual Sections, where installation is not completely shown on Shop

Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire protection, fire alarm, and electrical Work. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

3. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

4. Review: Engineer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are the Contractor's responsibility. If the Engineer determines that the coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the Engineer will so inform the Contractor, who shall make changes as directed and resubmit.

5. Coordination Drawing Prints: Prepare coordination drawing prints in accordance with requirements of Division 01 Section "Submittal Procedures."

1.6 KEY PERSONNEL

A. Key Personnel Names: Within 10 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Engineer will return RFIs submitted to Engineer by other entities controlled by

Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

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1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Engineer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Engineer.

D. Engineer's Action: Engineer will review each RFI, determine action required, and respond.

Allow seven working days for Engineer's response for each RFI. RFIs received by Engineer after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Engineer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer's action may include a request for additional information, in which case

Engineer's time for response will date from time of receipt of additional information.

3. Engineer's action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal according to the

General Conditions of the Contract.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Engineer in writing within five (5) days of receipt of the

RFI response.

E. On receipt of Engineer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer within seven days if Contractor disagrees with response.

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F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log monthly at time of pay application submittal. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineer's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.8 PROJECT MEETINGS

A. General: Contractor will schedule and conduct bi-weekly meetings and conferences at Project site, unless otherwise indicated by Owner or Engineer.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Engineer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Engineer, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with

Project and authorized to conclude matters relating to the Work.

Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

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k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Engineer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

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w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a Project closeout conference, at a time convenient to Owner and Engineer, but no later than 30 days prior to the scheduled date of

Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Owner, Engineer, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for demonstration and training.

f. Preparation of Contractor's punch list.

g. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

h. Submittal procedures.

i. Coordination of separate contracts.

j. Owner's partial occupancy requirements.

k. Installation of Owner's furniture, fixtures, and equipment.

l. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Engineer will schedule and conduct progress meetings at regular intervals or as directed by the Owner, but no less than monthly.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 8

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: Entity responsible for…