City of Portland RFP 00002658 for DNA Testing and Analysis Proposal Response Packet.pdf

RFP # 00002658 1 of 24 RFP Response Packet

RFP Number 00002658 Goods and Services November 19, 2025

Request for Proposals (RFP) for

DNA Testing and

Analysis Services Proposal Response Packet

Section 7: Submission Instructions

Section 8: Required Proposal Components

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RFP at a Glance

Proposals Due:

December 16, 2025 by 4:00 p.m. Pacific Time

Summary:

The City of Portland Community Safety Division is seeking proposals from qualified vendors who can perform technical investigative DNA work on homicide investigations. The qualifying firm will assist in identifying potentially involved people and/or suspects who are involved in criminal homicide. Required services include DNA extraction to obtain profiles for evidence and forensic genetic genealogy.

Pre-Proposal Meeting:

December 5, 2025 at 11:00 AM Pacific Time

Join the meeting now Meeting ID: 277 888 869 165 Passcode: Hd9QQ64G Dial in by phone +1 971-323-0035,,668073830# United States, Portland Find a local number Phone conference ID: 668 073 830# For organizers: Meeting options | Reset dial-in PIN Org help | Privacy and security

[This space intentionally left blank] https://teams.microsoft.com/l/meetup-join/19%3ameeting_NjE4Y2EwNTMtYzVmYi00NDAxLWE5MGYtYmY5YjU2MGQ0YzU1%40thread.v2/0?context=%7b%22Tid%22%3a%22636d7808-73c9-41a7-97aa-8c4733642141%22%2c%22Oid%22%3a%224e829d7a-ac07-45fa-ba04-e7fb8caede70%22%7d tel:+19713230035,,668073830 https://dialin.teams.microsoft.com/af3b9ae0-e4d3-4755-ae3e-4b8bf5b3b7d1?id=668073830 https://teams.microsoft.com/meetingOptions/?organizerId=4e829d7a-ac07-45fa-ba04-e7fb8caede70&tenantId=636d7808-73c9-41a7-97aa-8c4733642141&threadId=19_meeting_NjE4Y2EwNTMtYzVmYi00NDAxLWE5MGYtYmY5YjU2MGQ0YzU1@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing https://portland.service-now.com/sp?id=index https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-408-information

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Submit Your Proposal:

City of Portland Online Procurement Center:

https://procure.portlandoregon.gov/bso/

Refer to Section 2: Submission Instructions for details.

Have Questions or Need Help? Contact the Single Point of Contact:

Send questions, requests for clarification, or requests for assistance by November 14, 2025, by

4:00p.m. Pacific Time. Any questions received after November 14, 2025, by 4:00 p.m. Pacific

Time may not be answered.

Paris McCall-Johnson Procurement Specialist Procurement Services

(503) 823-6220 paris.mccall-johnson@portlandoregon.gov

My preferred communication method is email.

If you are unhappy with the customer service, you are receiving you can reach out to me at any time.

I care about every project, but more importantly I care about every person. Let’s work together to keep the humanity in our work.

https://procure.portlandoregon.gov/ mailto:paris.mccall-johnson@portlandoregon.gov

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Section 7: Submission

Instructions By submitting a proposal, you accept the general Terms and Conditions listed in Section 6 of the RFP Information Packet for this RFP and the insurance required in Section 5 of the RFP

Information Packet.

Proposals are Due November 21, 2025 by 4:00 p.m. Pacific Time

Late proposals are not accepted.

Proposal Page Limit is 20 Pages

The Evaluation Committee may not read or consider additional pages of the proposal beyond the page limit.

Not all parts of the proposal are included in the page limit. The Proposal Checklist in Section 8 of this document lists which parts are included in the page limit.

Proposal Contents and Organization

You must provide all information requested in this RFP in your response. Responses must follow the format outlined in this RFP. We will not consider additional or unrequested materials.

Follow the order outlined in Section 8: Proposal Checklist for your submission.

Proposal Submission Instructions

Submit your proposal through the City’s Online Procurement Center (BuySpeed) at:

https://procure.portlandoregon.gov/

The entire proposal must be submitted before the due date. Allow extra time to upload proposal documents.

Instructions for submitting through BuySpeed are available at:

https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download https://support.microsoft.com/en-us/office/video-share-a-document-92701e68-148d-42d3-9cd3-7eeab997a738 https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download

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Modifying or Withdrawing Your Submission

You can modify or withdraw your submission through the City’s Procurement Website, BuySpeed, any time before the proposal due date.

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Section 8: Required Proposal

Components

Proposal Checklist

Proposal Component Required/Optional Included in page limit?

Proposer Information Form Required N □

Response to City’s Specifications, Functional & Technical Requirements

Required N □

Proposer Capabilities Required Y □

Project Team Required Y □

Project Approach Required Y □

Pricing Proposal Required N □

Equal Employment Opportunity and Access in Subcontracting

Required Y □

Equal Opportunity Employer and Community Involvement

Required Y □

Sustainable Business Practices Required Y □

Civil Rights Data Collection Required N □

Exceptions and Deviations to the Contract Form Optional N □

Redacted for Public Disclosure Copy Optional N □

Redaction Summary Form

Required if Redacted for Public Disclosure Copy is provided.

N □

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Proposer Information Form

Proposer’s Full Legal Name

(If Applicable) Doing Business As

Proposer’s Address

Authorized Representative Name

Authorized Representative Title

Authorized Representative Phone

Authorized Representative Email

Authorized Representative Mailing Address

(If Different) Local Contact

Local Contact Phone

Local Contact Email

City of Portland Business License Tax Account # (if currently licensed) https://www.portland.gov/revenue/b usiness-tax

State of Oregon Registry Number https://egov.sos.state.or.us/br/pkg_w eb_name_srch_inq.login

State of Incorporation

Common Parent My firm is not owned or controlled by a common parent Name common parent:

Redaction for Public Records

I acknowledge that I may request redactions by including a redacted copy and a summary of redactions in the proposal.

https://www.portland.gov/revenue/business-tax https://www.portland.gov/revenue/business-tax https://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login https://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login

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Open Data Requirements https://efiles.portlandoregon.gov/Rec ord/10879908/

I acknowledge the goals of the City of Portland’s Open Data Policy and will work with the City to meet the goals of the Policy, as is applicable to this project.

Insurance Requirements

I acknowledge the insurance requirements for the resulting Contract have been read, and either currently have or will be able to obtain insurance at level required if awarded the Contract.

I request insurance reductions.

List requested insurance reductions:

https://efiles.portlandoregon.gov/Record/10879908/ https://efiles.portlandoregon.gov/Record/10879908/

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Proposer Capabilities

Provide the following information. You can type in the form below or format this information in a separate document.

Boxes will expand as you type.

1. General Firm Description

Firm’s areas of expertise

Firm’s length of time in business

Number of employees

2. Describe similar projects your firm has done within the last 2 years, which best characterize your firm’s capabilities, work quality, customer service, and cost control.

Project 1

Project client name

Name, address, and phone number of a person who can be contacted regarding your performance on the project

Describe the type of work performed

Describe the size of the project

Was the project completed?

Was it over or under budget?

If your firm worked as a subcontractor or in partnership with another firm, include the name of the lead firm

Project 2

Project client name

Name, address, and phone number of a person who can

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Was it over or under budget?

If your firm worked as a subcontractor or in partnership

Project 3

Project client name

Name, address, and phone number of a person who can

Was it over or under budget?

If your firm worked as a subcontractor or in partnership

(Optional) Add additional projects as needed below

3. Describe your firm’s resources available to perform the work for the duration of this project and other ongoing projects

4. Describe your firm’s management and organizational capabilities

A description of your firm’s management approach and how it will help accomplish the project’s goals and objectives

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Organizational charts and a statement regarding lines of authority and responsibility

Copies of standard reports used by your firm in existing contracts

A description of your firm’s procedures and policies related to work quality

Describe firm’s internal procedures and/or policies associated or related to work quality and cost control.

5. Describe your firm’s specific experience including similar projects with other government agencies in:

Rush DNA testing and rapid

DNA analysis

DNA extraction, amplification (PCR), sequencing, and analysis

Whole genome and targeted sequencing validated to ISO/IEC 17025 standards

Forensic Genetic genealogy services

Capability to develop comprehensive Single

Nucleotide Polymorphism

(SNP) profiles

Using genetic databases to identify distant relatives and compare profiles using genetic markers

Ability to evaluate familial relationships within family trees and form family clusters

Proficiency in genealogical research and constructing

RFP # 00002658 12 of 24 RFP Response Packet family trees to trace lineage to potential suspects or victims

Experience in Confirmatory DNA Analysis to verify genealogical leads

Ability to provide expert testimony in criminal investigations and judicial proceedings

Collaborating with law enforcement agencies, including evidence collection, reporting, and case coordination

Ability to produce comprehensive, timely, and court-ready reports supporting ongoing or cold case investigations

6. Describe the Accreditation/Testing Requirements that your firm has from the following list:

• FBI Quality Assurance Standards: The lab must be accredited and undergo external audits every two years to demonstrate compliance with the DNA Quality Assurance Standards established by the FBI Director.

• Accreditation: Private labs must maintain proper accreditation, which can include both state and federal requirements.

• Expedited testing: The lab must have the capacity to test SAKs and evidence in an expedited manner to help the grantee agency meet SAKI program goals.

• Forgoing profit: All private labs acting as subrecipients of a SAKI grant must agree to forgo any profit or management fee related to the grant funding.

• CODIS eligibility: The lab must have the capability to develop DNA profiles that are eligible for inclusion in the Combined DNA Index System (CODIS).

• Reporting protocol: The lab must follow a defined communication protocol for reporting testing results and uploading eligible DNA profiles to CODIS.

Private DNA labs seek accreditation from bodies like the ANSI National Accreditation Board (ANAB) (which also handles FBI Quality Assurance Standards for CODIS) and the American Association of Blood Banks (AABB) for legal relationship testing, or ASCLD/LAB-International for forensic work to ensure accuracy, quality, and legal admissibility of results. AABB accreditation is the gold standard for relationship testing, making results accepted by courts, immigration services, and government agencies.

Key Accrediting Bodies

• AABB (American Association of Blood Banks):

The most important accreditation for relationship testing, guaranteeing the highest standards for accuracy, consistency, and chain-of-custody for paternity, family, and legal DNA tests.

• ANAB (ANSI National Accreditation Board):

https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=AABB+%28American+Association+of+Blood+Banks%29&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIEhAB&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3 https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=ANAB+%28ANSI+National+Accreditation+Board%29&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIFRAB&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3

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Provides accreditation for forensic DNA laboratories under the ISO 17025 standard, ensuring technical competence. ANAB also issues FBI-QAS accreditation to labs that meet the FBI's Quality Assurance Standards for DNA analysis and are eligible to upload results to the CODIS database.

• ASCLD/LAB-International:

A rigorous program for forensic DNA laboratories, recognized for its high standards and thorough inspections.

• College of American Pathologists (CAP):

A recognized accreditation program for labs, considered by the federal government to be stringent.

Why Accreditation Matters

• Reliability:

Accreditation signifies that a lab meets stringent technical and administrative quality standards, ensuring accurate and reliable results.

• Legal Admissibility:

Results from AABB-accredited labs are accepted by U.S. courts and immigration agencies, making them valid for legal purposes.

• Consumer Confidence:

Accreditation builds trust with clients and stakeholders, demonstrating the lab's commitment to quality.

• CODIS Eligibility:

FBI-QAS accredited labs can have their results entered into CODIS, a national DNA database used in criminal justice investigations.

7. Describe qualifications and relevant experience of subcontractors and/or partnership entities, if any.

https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=ISO+17025&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIHhAB&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3 https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=FBI-QAS&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIIxAB&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3 https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=CODIS+database&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIIxAC&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3 https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=ASCLD%2FLAB-International&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIJxAD&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3 https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=College+of+American+Pathologists+%28CAP%29&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIFxAB&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3 https://www.google.com/search?cs=0&sca_esv=7550878c098e0420&sxsrf=AE3TifPQoVzynXZjKcpc_HQ5Q4WTzsvPxg%3A1756995419666&q=CODIS&sa=X&ved=2ahUKEwjDqcT-pb-PAxVHATQIHU-mAJcQxccNegQIMRAB&mstk=AUtExfAVp00TJtLIvr5SIK-bFKUTsiJQo4m9Da0Gcfwq5_0ajRP5G75AVxPZkldAzDk25phTo8Qcshv-xDNp9SIkv39t00sKCmdeDrCzzoahZHe-X31zcDqM7xJfuXYR5hmXvUqCu05xcs9Xbtia_0V5eem0lwHSMb0P07V8VgJk6GGrwpgHf4FAtSK9LS5XdO-W_mqIAdJJOCDThOXbtGXvGDRnEj2KcZcCDspQugKkPE4Errc7Rw6ztzslk4b5FWR3aAnkXx5qPZhOO7O10DEhdL99&csui=3

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Project Team

Provide the following information. You can type in the form below or format this information in a separate document.

Boxes will expand as you type.

Project Team Information

Approximate number of people who would be assigned to this project.

Involvement of the company’s principal member

Identify any training requirements for key personnel to keep current on industry best practices

Identify a proposed project manager, who would be responsible for the day-to-day management of project tasks and would be the primary point of contact with your firm. Describe the project manager’s experience with similar projects and with managing and leading interdisciplinary teams.

Key Personnel

Name of Key Personnel 1:

Roles and responsibilities

Relevant experience on similar or related projects

Qualifications

Resumes listing educational background, professional development, and demonstrated experience and qualifications to perform the work of this RFP

Name of Key Personnel 2:

Roles and responsibilities

RFP # 00002658 15 of 24 RFP Response Packet background, professional development, and demonstrated experience and

Name of Key Personnel 3:

Roles and responsibilities background, professional development, and demonstrated experience and

(Optional) Add additional Key Personnel as needed below.

Project Approach

[Name of phase of work]

Describe the proposed work tasks and activities, and the methodology that will be used to accomplish them.

Identify the team members who will work on each task.

Describe the proposed work products that will result from each task or activity.

Describe your approach to quality control and oversight.

Identify points of input and review with City staff.

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Identify the time frame estimated to complete each task.

Pricing Proposal

Complete and submit the Pricing Proposal Attachment 1.

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ATTACHMENT 1 – PRICE PROPOSAL

Instructions:

Proposer shall enter pricing and all required information for all Services listed in this Price Proposal Form. Pricing shall include all costs associated with testing, reporting, and quality assurance. If additional services are offered beyond those listed, include them under “Optional Services.”

Core Forensic DNA Analysis Services

(including copies of notes and any copies of reporting.)

Cost per Item of Evidence

Forensic DNA Analysis of fired cartridge case

Forensic DNA Analysis of rootless hairs

Forensic DNA Analysis of DNA samples from known individuals (oral swabs)

Forensic DNA Analysis of other DNA evidence types (not noted above)

Comparison of DNA profile from known individual to previously generated evidence profile

Forensic Genetic Genealogy Construction of Family Trees

Additional Services Hourly Rate Flat Rate

In-person Expert Witness Testimony Fee

Remote Expert Witness Testimony Fee

Discovery Material Fee

Rush Service Fee

Discounts Note terms /early payment discount amount below

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Early Payment

Corporate Responsibility

The City of Portland is committed to contracting with equitably aware and environmentally responsible businesses. The City values and supports diversity, advancing equity, and is dedicated to expanding economic opportunities by growing both the demand for and capacity of local subcontractors, including those owned by people of color and women.

Equal Employment Opportunity and Access in Subcontracting

How are you providing equal opportunity and access in subcontracting for all businesses, including minority- and women-owned businesses? Your approach and description must, at a minimum, address the following:

For three (3) projects worked during the past three (3) years, for either public agency or non-public agency projects, list:

Project 1

Project name

All subcontractors utilized under those projects

Total project value (including amendments, if any)

Total project dollars

Percentage of total project dollars paid to each subcontractors

Project 2

Project name

Project 3

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Project name subcontractor

Your approach and description must, at a minimum, address the following:

Describe your firm’s approach and methodology for identifying subcontractor opportunities (including suppliers, manufacturers and services) as an equal opportunity employer.

How outreach will be conducted to inform opportunities.

Any mentoring and technical assistance to be made available to subcontractors.

Any strategies, methods, initiatives, or examples of innovation to provide equal opportunity and access which may be utilized in the execution of the work.

Equal Opportunity Employer and Community Involvement

List the top three actions/ongoing practices your firm has implemented to ensure you provide opportunities for, and remove barriers to, employment in your workforce for everyone, including women and people of color, at all levels of your firm (e.g., upper management, middle management and lower-level management).

Action/Ongoing Practice 1

Describe the action or ongoing practice

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Describe when you started and any timelines for implementation

Describe any performance metrics that characterize these achievements or third-party awards/recognition

Action/Ongoing Practice 2

Action/Ongoing Practice 3

Sustainable Business Practices

Sustainability Questions Specific to this RFP

List three sustainability practices implemented in your operations (e.g., green lab practices, recycling).

List the top five actions/ongoing practices your firm has implemented to reduce the environmental impacts of your operations (for example, energy efficiency, use of recycled content or non-toxic products, use of public transit or alternative fuel vehicles, waste prevention and recycling, water conservation, green building practices, etc.).

Action/Ongoing Practice 1

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Action/Ongoing Practice 2

Action/Ongoing Practice 3

Action/Ongoing Practice 4

Action/Ongoing Practice 5

Does your firm hold any third-party certifications related to sustainable business operations?

(e.g. B-Corp certification or similar)

Name of the Certification Link to the certification requirements

Name of organization who administers the certification

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Civil Rights Data Collection

The information provided in this section will be retained separately and will not be used for purposes of evaluating and scoring proposals.

Proposer Information

Is your firm COBID Certified? Yes No, and my firm does not qualify.

Describe your firm’s workforce demographics

Subcontractor Information (please identify all subcontractors to be used)

Subcontractor 1 Information COBID Certified?

Scope and percent of work allocated

Firm’s legal name Yes Certification

No

Email

Phone number

BuySpeed Vendor #, if applicable

Subcontractor 2 Information COBID Certified?

Scope and percent of work allocated

Firm’s legal name Yes

Subcontractor 3 Information COBID Certified?

Scope and percent of work allocated

Firm’s legal name Yes

Add additional rows for additional Subcontractors as needed

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Exceptions and Deviations to the Sample Contract

The Sample Contract is available in Section 5 of the RFP Information Packet. It contains the terms and conditions that will govern the resulting Contract between the City and the Contractor.

As part of the Evaluation Phase 2, shortlisted proposers will be required to submit exceptions and deviations to the City’s Sample Contract. Proposers must make exception and deviation requests through this form.

Only requests submitted on the form will be considered. Requests that state the entire Contract be negotiated will not be considered.

Contract Exceptions and Deviations Form

Contract Section No.

Current language Requested exception (in redline)

Reason

EXAMPLE:

Section 1.0 Definition - System

“System” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract.

“System” or “Solution” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract.

Company requests this change because our SLA and EULA refer to “Solution”. No equipment is being provided under this Contract.

RFP # 00002658 24 of 24 RFP Response Packet

Proposal Redactions for Public Records Purposes

If you want to request redactions to your proposal, you must:

1. Include one “Redacted for Public Disclosure” copy of the proposal in unprotected

Microsoft Word format, with the requested redactions highlighted in yellow

a. When exempt information is mixed with nonexempt information on the same page, the exempt information must be redacted in a way that allows the disclosure of the non-exempt information

b. Any portion of a proposal you claim as exempt from disclosure must meet the requirements of ORS 192.345, ORS 192.355 and/or ORS 646.461 et seq.

2. Complete the table below and submit it with your proposal.

Redaction Summary Form

Proposal Page Number and Section

Content to be redacted Reason for redaction