City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement template document from the City of Hayward, California, related to civil engineering design services for the Downtown Bike Loop project. The City of Hayward's Transportation Division is soliciting proposals from qualified Civil Engineering Design Services Consultants to prepare comprehensive Plans, Specifications, and Estimates (PS&E) for bicycle infrastructure improvements across five downtown streets: City Center Drive, 2nd Street, B Street, C Street, and Watkins Street. The scope of work requires consultants to deliver design documents at 30%, 60%, 90%, and 100% completion milestones, along with construction support services. An optional pre-proposal conference and site walkthrough is scheduled for May 14, 2026, at 1:00 p.m. via Microsoft Teams. Questions must be submitted by May 22, 2026, at 4:00 p.m., and proposals are due June 5, 2026, at 4:00 p.m. through the City's OpenGov Procurement portal. The evaluation criteria are weighted as follows: project understanding and approach (25 points), firm experience (20 points), project staffing qualifications (15 points), project manager qualifications (15 points), cost (15 points), and Local Business Contract Equity participation (10 points).

The contract includes mandatory compliance with prevailing wage requirements, California Labor Code Section 1776 certified payroll obligations, Workers' Compensation and Public Liability Insurance with minimum single limits of $1,000,000, and labor and performance bonds at minimum 100 percent of contract value. The City of Hayward has established a Local Business Contract Equity (LBCE) Program requirement with a 70% Local Business Enterprise (LBE) goal and 30% Small Local Business Enterprise (SLBE) goal. The project is funded through Alameda County Transportation Commission (ACTC) sources, including Measure B and Measure BB funds. No specific budget range or award value is disclosed; however, the City Council will make final award determinations following evaluation committee recommendations, with the City reserving the right to split awards among multiple proposers if deemed in its best interest. Nondiscriminatory employment practices and affirmative action requirements are mandatory, with enforcement provisions including penalties up to $250 per day or one percent of total contract amount for violations.