City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement template document from the City of Hayward, California, establishing the standard contractual framework for professional services procurement. The agreement outlines the City's requirements for professional services contracts, including the execution of formal agreements between the City and selected vendors following the completion of the procurement process. The template specifies that proposals must be submitted electronically through the City's OpenGov Procurement portal with response deadlines as established in individual solicitations, and contractor selection occurs following proposal evaluation and City Council approval. For the specific appraisal services opportunity referenced (RFP 26-031), proposals are due by 4:00 p.m. on Wednesday, February 4, 2026, with contractor selection scheduled for February 11, 2026, followed by City Council contract approval. The solicitation requires deliverables including a kick-off meeting, comprehensive review of existing documents, preparation of draft and final appraisal reports for two city-owned properties at 22631-22852 Foothill Boulevard, with final reports to be provided in both bound paper and PDF formats.

Proposals will be evaluated on six equally weighted criteria at 16.7 percent each: project management, project understanding, approach, qualifications of firm and team, responsiveness, and appropriateness of cost. The City requires all proposing firms to comply with nondiscriminatory affirmative action certification requirements, maintain appropriate professional licenses and appraisal experience, execute performance and labor and materials bonds equal to not less than 100 percent of the total contract amount, and maintain Public Liability Insurance with minimum single limits of $1,000,000 from California-admitted insurers with an A.M. Best's Rating of no less than A:XI. Firms must also execute an affirmation of non-involvement in nuclear weapons development and submit a non-collusion affidavit. No specific budget range or award value has been disclosed; pricing will be evaluated based on task-specific cost estimates and hourly rates provided by proposing firms on a not-to-exceed basis. No set-aside designations or disadvantaged enterprise restrictions apply to this procurement.