Church_St_Tunnel_Girder_Repair_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/newhavenct

City of New Haven, CT

INVITATION TO BID

2025-IFB-226

CHURCH ST TUNNEL GIRDER REPAIR

RELEASE DATE: May 16, 2025

RESPONSE DEADLINE: June 13, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #2025-IFB-226

Title: Church St Tunnel Girder Repair

Table Of Contents

1. Project Summary

1.1. Summary

1.2. Timeline

1.3. Procurement Contact

1.4. General Conditions and Standards

2. Instructions to Respondents

2.1. Internet Access

2.2. Solicitation Downloads

2.3. Inspection of Site

2.4. Inquiries for Clarification

2.5. Addendum to Bid Documents

2.6. Contract Term

2.7. Insurance Requirements

2.8. Unit Prices, Bid Quantities and Tax-Exempt Status

2.9. Wages and Salaries

2.10. MBE/WBE Sub-Contractor Utilization

2.11. Equal Employment Opportunity

2.12. Apprentice Hiring

2.13. Construction Related Permits

2.14. Alternate Bids

2.15. Calculation Sheet

2.16. Solicitation Process and Submission

2.17. Solicitation Protest

2.18. Award of Contract

2.19. Execution of Contract

2.20. Notice to Proceed

2.21. No Purchase Order – No Payment Policy

2.22. Electronic Invoice Policy

2.23. Payment Policy

3. Project Details

3.1. Bid Specifications

3.2. Calculation Sheet

3.3. Response Submittals

3.4. Attachments

Attachments:

A - CEO - BOA_APPROVED BUDGET_FINES PENALTIES CHART FY-24-25

B - EEOC_Vendors_Notice of Fees

C - 05_ Exhibit_ Contract Document

F - CONSTRUCTION PLANS

G - Hotel at Chapel Square Pt 1 AS BUILT FOR REFERENCE ONLY

H - existing utilities across girder CL 7 for reference only

I - maintenance and protection of traffic - temple st and tunnel

J - ChurchStreetTunnelStructuaralGirderRepair_updatedHeavySchedule

1. Project Summary

1.1. Summary

Contract Name: Church St Tunnel Girder Repair

Solicitation #: 2025-IFB-226

Department: Engineering

Removal and replacement of girders, corbels, and masonry walls within the Church St Tunnel. The tunnel will be closed to typical traffic circulation during construction. The supported slab (tunnel ceiling) will need to be shored to continue carrying live, dead, and construction loads for the full duration of the project. Contractors will be allowed a 12 week closure of the portion of the tunnel within the project limits for shoring activities.

1.2. Timeline

Solicitation/Advertise Date: May 16, 2025

Pre-Bid Meeting (Non-Mandatory): May 27, 2025, 9:00am chuch st tunnel entrance on Orange St.

between George and MLK

Question & Clarification Deadline: June 5, 2025, 9:57am

Bid Due Date: June 13, 2025, 3:00pm

1.3. Procurement Contact

Shawn Garris

Deputy Purchasing Agent

200 Orange Street

New Haven, CT 06510

1.4. General Conditions and Standards

General Conditions and Standards can be found on the City's website:

https://www.newhavenct.gov/government/departments-divisions/purchasing-division/general-conditions-and-standards https://www.newhavenct.gov/government/departments-divisions/purchasing-division/general-conditions-and-standards https://www.newhavenct.gov/government/departments-divisions/purchasing-division/general-conditions-and-standards

2. Instructions to Respondents

2.1. Internet Access

A. The City cannot guarantee that equipment involved in Solicitation Submission and/or solicitation technology will be available to provide information or receive transmittals. It is your responsibility to ensure that you have current information and that your Submission is received at the designated location complete and on time. The City is not responsible for the confidentiality of information transmitted over the Internet.

B. Downloading solicitations of any type does not obligate the City to send you future notifications of solicitations or addendum updates.

C. It is the Respondent's responsibility to review your status on our website and update your contact information accordingly.

D. The City does not recommend waiting till the last day to start and/or submit your response.

2.2. Solicitation Downloads

A. Every part of this document may be downloaded from the website at no cost to you. If you require a third party to print the specifications and/or drawings, that cost will be borne by you.

B. Drawing File Format: PDF

C. Click on the "Downloads" to download the drawings.

D. If you don't have Adobe Acrobat and you wish to view the files in PDF format, Download the application here: https://get.adobe.com/reader/

E. Drawings - The following three local firms are examples of companies that can reproduce drawings and/or any portion of the documents. These suggestions are not to be considered endorsements in any way. Any other firm with the AutoCAD, DWG, DXF, DWF & CSF Viewers will also be able to reproduce the drawing files.

2.3. Inspection of Site

A. Each Respondent should visit the site of the proposed work and fully acquaint itself with the existing conditions there relating to construction and labor, and should fully inform itself as to the facilities involved, in addition to the difficulties and restrictions attending the performance of the Contract. The

Respondent should thoroughly examine and familiarize itself with the site, drawings, technical information/notations and all Solicitation Documents.

B. The Respondent shall in no way be relieved of any obligation to receive or examine any form or legal instrument, or to visit the site and acquaint itself with the conditions there existing.

2.4. Inquiries for Clarification

https://procurement.opengov.com/portal/newhavenct/projects/152114 https://get.adobe.com/reader/

A. The City will not respond to a Respondent's request(s) for oral interpretation and/or clarification of the

Solicitation Specifications for any reason.

B. The City will respond to a Respondent’s written request(s) for interpretation and/or clarification of the

Solicitation Specifications.

1. Any written Inquiry for Clarification must be received seven (7) or more business days prior to the

Closing Date. Any request received by the City after this deadline will not be given consideration.

2. Every request for such an interpretation shall be made in writing via City’s e-Procurement Portal's

Question & Answer feature.

3. Please do not send questions or requests for clarification in a PDF format.

4. Every interpretation made to a Respondent will be in the form of an Addendum or Question &

Answer to the Solicitation Documents.

2.5. Addendum to Bid Documents

A. All Addenda to the Solicitation Documents shall become part of the Solicitation. Respondents are required to check the Website for Addendum. Each Respondent shall be bound by such Addenda whether or not received/viewed by the Respondent.

B. Questions are submitted through your account and the selected solicitation Web Address:

https://procurement.opengov.com/portal/newhavenct/projects/152114, through the “Question &

Answer” section to submit your question(s).

C. We will endeavor to post Addendums regarding Inquires for Clarification, not less than five (5) calendar days prior to the Bid Closing Date and Time.

D. Addendums regarding extension of time will be posted on the City website, any time prior to the

Solicitation Closing Date and Time.

2.6. Contract Term

The term of the contract because of this solicitation shall be one year unless stated elsewhere in the

Specifications. If there are any options to renew, all renewals will be at the sole discretion of the City and pursuant to the same terms and conditions.

2.7. Insurance Requirements

Proof of insurance is not required to be submitted with your response unless specifically requested, but will be required prior to the City's award of the contract. Refer to the Insurance requirements in the "Insurance

Requirements" section of this document.

The City requires all contractual work to be insured as identified in the following sections.

The term “Contractor” and/or “subcontractor” as used in this section, shall mean, and include Contractors and subcontractors of every tier.

https://procurement.opengov.com/portal/newhavenct/projects/152114

Each Solicitation, Agreement and/or Award will include a specific Risk Template which will detail all the insurance requirements for the project.

Any policies maintained by the contractor and its owned and/or rented equipment and materials shall contain a provision requiring insurance companies to waive their rights of subrogation against the City of New Haven

(Owner) and all other Indemnities named in the contract.

City of New Haven requires all contractors and vendors whose work or services may bring them into direct contact with youth under the age of 21 years to carry a minimum of $1 million in Abuse and Molestation insurance coverage.

Direct contact refers to situations where vendors directly interact with, supervise, or provide services to youth under the age of 21.

Examples of vendors subject to this requirement include:

Therapists Medical professionals Before and after-school program providers

Vendors excluded from this requirement include:

On-call facility-related repair services and construction services (e.g., plumbers, electricians, general contractors, roofers) who do not have direct contact with youth.

This requirement applies to all vendors working on projects within:

City of New Haven facilities New Haven Public Schools (NHPS) facilities

Certificates of Insurance

The successful bidder shall provide certificates with a minimum AM Best’s rating of “A-“VIII of insurance, showing coverage by an insurance carrier authorized by the State of Connecticut to write insurance in the State.

The certificates shall show the City as an additional name insured. Said certificate should contain the following endorsements.

PLEASE NOTE THAT ALL CERTIFICATES OF INSURANCE MUST INCLUDE:

A. The City of New Haven shall be named as an additional insured with subrogation.

B. Endorsement shall include the work description, Contract/Project name and location.

C. Insurance agent contact information, name, email and phone number

D. An endorsement that the insurance company will give at least thirty (30) days written notice to the City prior to any modification or cancellation of any such insurance coverage.

POLICY REVIEW AND APPROVAL

At the discretion of the City, the Contractor may be asked to submit to the City copies of insurance policies for review and approval. The City may, in writing, notify the Contractor of any disapproval of any such policies, and satisfactory policies shall be provided in place of those disapproved.

The Respondent shall submit an insurance certificate in addition to a copy of each policy if requested. The

Contractor shall require its subcontractors to obtain policies of similar insurance before each commences work.

All such insurance shall be carried with financially responsible insurance companies, licensed in the State and approved by the City and shall be kept in force until the Contractor’s work is accepted by the City, which expire before the Contractor’s work is accepted by the City shall be renewed and submitted to the City for its approval.

A. Insurance will be required for the entire term of the contract. The insurance agent contact information(name , email, phone number) must be on the COI. COI are to be emailed to your project contact(see award notice) and NHpurchasingCOI@newhavenct.gov.

B. Renewal Certificates of insurance should email to support@certificail.com

Contractor/Vendor shall agree to always maintain in force during the contract the following minimum coverage and shall name the City of New Haven as an Additional Insured (1) on a primary and non-contributory basis to all policies except Workers Compensation and Professional Liability. All policies, except Professional Liability, should also include a Waiver of Subrogation.

2.7.1. General Liability

Minimum Limits (dollar amount indicates required minimum)

Additional Insured (Y indicates required)

Waiver of Subrogation (Y indicatesrequired)

Each Occurrence $1,000,000 Y Y

Combined

Aggregate

$2,000,000 Y Y

Products/Completed Operations

Aggregate

$2,000,000 Y Y

2.7.2. Workers’ Compensation & Employers’ Liability (EL) - Statutory Limits

Minimum Limits (dollar amount indicates required minimum)

Additional Insured (Y indicates required)

Waiver of Subrogation (Y indicatesrequired)

Workers'

Compensation

Statutory Limits mailto:NHpurchasingCOI@newhavenct.gov mailto:support@certificail.com

EL EACH $500,000 --- Y

EL DISEASE $500,000 --- Y

EL POLICY $500,000 --- Y

2.7.3. Auto Liability (includes all owned, hired & non-owned autos)

(dollar amount indicates required minimum)

Additional Insured (Y indicates required)

Waiver of Subrogation (Y indicatesrequired)

Combined Single

Limit Each accident including endorsements

$1,000,000 Y Y

2.7.4. Excess/Umbrella Liability

(dollar amount indicates required minimum)

Additional Insured (Y indicates required)

Waiver of Subrogation (Y indicatesrequired)

Each Occurrence --$1,000,000 Y Y

Combined Aggregate --$1,000,000 Y Y

2.7.5. BUILDER’S RISK / INSTALLATION FLOATERS (when applicable) When this contract or agreement includes the construction of and/or the addition to a permanent structure or building; including the installation of machinery and/or equipment, the following insurance coverage must be afforded:

Coverage Form: Completed Value, All Risk in an amount equal to 100% of the value upon completion or value of equipment to be installed.

2.7.6. Additional Information

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two) years from the completion date.

Original, completed Certificates of Insurance must be presented to the City of New Haven via Certificial prior to contract issuance. Contractor/Vendor agrees to provide replacement/renewal certificates at least 30 days prior to the expiration date of the policies. Should any of the polices be cancelled, limits reduced, or coverage altered, 30 days written notice must be given to the City.

2.7.7. Notes

• Additional Insured & Waiver of Subrogation boxes must be checked off on the COI.

• If contractor/vendor will be providing a service in proximity or serving youth under the age of 21, Abuse and Molestation coverage must be included.

• City of New Haven is the Certificate holder and the additional insured.

City of New Haven 200 Orange Street Rm 301 New Haven, CT 06510

2.8. Unit Prices, Bid Quantities and Tax-Exempt Status

A. The Unit Prices for each of the Solicitation items include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price represents the total Bid. Special attention is called to this section because in the event it is necessary to revise the quantities, increase or decrease thereof may be made without limit and adjustment and compensation shall be made on the basis of the Unit Prices for such items.

B. Unit Prices should not include federal excise or state sales taxes. State Sales Tax is exempt under

Connecticut General State Statute Sec. 12-412. The City is also exempt from transportation taxes when goods are consigned to the City. Tax Exemption certificates will be furnished by the Supervisory

Auditor - Accounts Payable upon satisfactory proof of delivery to the City.

C. It is understood an agreed that the Unit Prices shall control the Contract award.

D. The quantities noted in this Solicitation are approximate (estimated only for use in comparing Bids); and that the sums obtained by multiplying the Unit Prices by the estimated quantities, and also the Total of these sums, are inserted for the purpose of checking this Solicitation and for the convenience of the

Respondent. The Unit Prices paid are for the actual ordered quantities only.

E. Shipments should be consigned to the City in care of the Contractor.

F. Unbalanced high or low Bid Unit Prices will be reviewed and may be grounds for rejection.

G. Pricing and Supply of Good and Services submitted by vendor as a result of this solicitation must be maintain for at least twelve (12) months from the date of bid submission, unless an increase in length is noted in the specification section of this solicitation.

2.9. Wages and Salaries

Prevailing Wage State Rates would be applicable for this solicitation. See attachments.

A. Salary rates and the classification of employees shall be as specified in the Solicitation Documents.

B. The rate of pay set forth in the Solicitation Documents is the minimum that shall be paid during the life of the Contract. Bidders must inform themselves about local labor conditions (e.g. the length of work day and the work week, overtime compensation, health and welfare contributions, labor supply and prospective changes and adjustments of rates).

Wages. Salary rates and the classification of employees shall be as specified in the Solicitation Documents and Contract Documents. The rates of pay set forth in the Solicitation Documents are the minimum that shall be paid during the life of the Contract. Bidders must inform themselves about local labor conditions

(e.g. the length of workday and the work week, overtime compensation, health and welfare contributions, labor supply and prospective changes and adjustments of rates).

2.10. MBE/WBE Sub-Contractor Utilization

A. Good Faith Efforts - Bidders must objectively demonstrate to the City positive efforts to meet the City's

25% goal for the use of minority and women-owned small businesses (“Targeted Enterprises”) in the project.

B. The Sub-Contractor Utilization ordinance can be found in Section 12 ¼ of the City of New Haven’s

Code. Please review for further details.

2.11. Equal Employment Opportunity

A. A pre-award conference concerning equal employment opportunity compliance by the Awardee will be scheduled the week prior to the City’s authorizing the award. The contractor will receive forms and other documentation that must be completed and returned to the City prior to the date of the pre-award conference. The Contractor's Affirmative Action/Equal Opportunity compliance report will represent the major focus of discussion at the pre-award conference. The contractor is responsible for satisfying the affirmative action/equal opportunity provisions as set forth in or referred to in these Solicitation

Documents.

B. Any proposed subcontract under this Contract must submit a certification regarding Equal Employment

Opportunity, similar to that submitted by the Respondent. Approval of the subcontractor award cannot be given by the owner unless and until the proposed subcontractor has submitted the certification and/or other evidence that it has fully complied with any reporting requirements to which it is or was subject.

C. Although the Respondent is not required to attach such certification by proposed subcontractors to its

Response, the Respondent is herein advised of this requirement so that appropriate action can be taken to prevent subsequent delay in subcontract awards.

D. The Equal Employment Opportunity ordinance can be found in Section 12 ½ of the City of New

Haven’s Code. Please review for further details

2.12. Apprentice Hiring

A. For construction projects with a minimum estimated value of $500,000, Apprentice Hiring is required;

1. The contractor shall be affiliated with a state certified apprenticeship program for each apprentice trade or occupation representing its workforce

2. A minimum of fifteen (15) percent of the workforce by trade employed by contractors on any and all city contracts subject to the requirements of this section shall be apprentice and, of this number, a minimum of fifty (50) percent shall be in the first year of apprenticeship training

B. The Equal Employment Opportunity ordinance can be found in Section 12 ½ of the City of New

Haven’s Code. Please review for further details.

2.13. Construction Related Permits

The contractor is responsible for all fees associated with Permits.

2.14. Alternate Bids

No alternate responses will be considered unless alternate responses are specifically requested by the City.

2.15. Calculation Sheet

A. The Fillable Calculation sheet is located on the Town's e-Procurement Portal with the other applicable solicitation submission documents.

B. A brand name, model number or other designation that identifies the product of a manufacturer may be indicated. Other brands will be considered, provided they meet the quality standards of the brands listed within. Product literature, i.e. (M.S.D.S.) must accompany any substituted product with your submission.

2.16. Solicitation Process and Submission

A. Solicitation Process

1. Early Submittal of Digital Responses - Responses received prior to the advertised hour of closing are kept sealed on the City's e-Procurement Portal.

2. Solicitation Closing - At the time fixed for the submission deadline of responses, the City will open the Digital Response received by the submission deadline utilizing the City's e-Procurement Portal.

Pricing information will be available publicly and can be accessed at:

https://procurement.opengov.com/portal/newhavenct/projects/152114 in the "Results" tab.

Respondents and other interested parties can visit the City's e-Procurement Portal for the list of respondents and their respective pricing information. To receive notifications regarding the pricing results, interested parties must click on "Follow" on the Public Solicitation Portal.

3. Late Submittals – with the advent of complete digital bidding, no submission will be accepted after the closing date and time.

4. Withdrawal of Responses - Responses may be withdrawn by you prior to the submission deadline of responses by you retracting your digital response submission.

5. Response Rejections - The City reserves the right to reject any and all responses which do not meet the requirements of a lowest qualified responsible Respondent. Some reasons for rejection include, but are not limited to: altered or qualified Calculation Sheet, a non-Web based Calculation Sheet, non-conforming Bid Bonds, incomplete or erroneous paperwork. Unbalanced High or Low Unit

Pricing, and/or not habitually performing with the Bidder’s own forces.

6. Solicitation Rejection Notification - Should the City reject a response for any reason, the Submitter shall be notified. In case of such rejection, the City will return the Bid Bonds to the Respondent(s).

No other part of a Respondent's Submission will be returned.

B. Solicitation Submission

1. Electronic/digital Submissions - Follow instruction on the portal for bid submission – all required forms are indicated as such.

2. Each solicitation response must be submitted in the prescribed format. All blank spaces must be filled in as noted. Responses must give the prices in numerical figures. No changes shall be made to the City’s documents for any reason.

3. The Respondent shall sign their Response in the blank space provided for this purpose. If the solicitation response is made by a partnership or corporation, the name and address of the partnership or corporation shall be indicated and the Response Submission must be acknowledged by a corporate officer as applicable. Any partner of corporate stockholder owning 25% or more of the business shall also be disclosed.

4. The City may consider any Submission not prepared and submitted in accordance with the provisions hereof, and may, at its option, waive any informalities.

5. No Respondent may withdraw a submission within one hundred twenty (120) days after the actual date of the opening thereof.

2.17. Solicitation Protest

A. Any Solicitation protest must be submitted in writing. Respondents may file a written protest of the

Solicitation results with the City's Purchasing Agent, within 48 hours of the posting of the Solicitation results on the City Website.

B. A protest must be submitted via email, purchasing@newhavenct.gov, or Fax, 203-946-8206.

C. The City will acknowledge receipt of written protest. If the Purchasing Agent or representative has not acknowledged receipt of the protest by the close of business on the following day, please contact the

Bureau of Purchases at 203-946-8201 or by Fax at 203-946-8206.

2.18. Award of Contract

A. No contract shall be awarded to any contractor, if the entity, or any owner, officer or director thereof is delinquent in any tax or other financial obligation to the city, including, without limitation, a current or ongoing contract dispute concerning performance under an agreement with the municipal government if, in the opinion of the Corporation Counsel, the current or ongoing contract dispute is related to the requirements of the solicitation.The fact that any other entity of which the owner or principal of any contractor is an officer or director is delinquent in the payment of any tax or other financial obligation to the city, shall be a negative factor in the selection or award of such contractor until such obligation is settled.

B. The City will endeavor to award a contract for this Solicitation within one hundred and twenty (120) days after the date of the Solicitation opening. All Respondents acknowledge their Response submittal will be valid for the duration of the one hundred and twenty (120) days timeframe.

C. The City reserves the right to separately Solicitation or secure pricing from additional contractors that may relate to the goods and/or services in the instant Solicitation, whether or not such goods and/or services are additional to the quantities stated in the instant Solicitation.

D. The City of New Haven reserves the right to award one or more contracts as a result of this solicitation.

E. The City will not award to any contractor who is ineligible under any of applicable regulations issued by the Secretary of Labor and United States Department of Labor.

F. The City will not award to any contractor who is not qualified under applicable State and local laws and regulations.

G. Without limiting the generalities of the foregoing, a contractor will be deemed ineligible if they are not current with any taxes or other outstanding obligations to the City of New Haven.

H. Should a Contract be awarded, it will be awarded by the City to the lowest responsible qualified

Respondent based on the lowest Base Bid.

I. Availability of funds – The awarding of all contracts is contingent upon the availability of appropriate funds. If funding is not available at the time of award and/or execution of the contract the City reserves the right to cancel the Solicitation.

J. All Bid Bonds will be returned to all Respondents upon the execution of the contract documents to the awarded Respondent.

mailto:purchasing@newhavenct.gov

K. Certificate of Insurance must be email to project manager (see award notice) and to

NHpurchasingCOI@newhavenct.gov

2.19. Execution of Contract

A. In executing the Agreement, the Awardee will be required to reaffirm and restate all representations made in its Response Submission.

B. After the notice of award and within ten (10) days after the prescribed forms are presented for signature, the Awardee shall execute and deliver to the City the Agreement in the form included in the Contract

Documents, in such number of copies as the City shall require.

C. The failure of the Awardee to execute such Agreement, pay any taxes due, to supply the required bonds or submit the Certificate of Insurance, all within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City grants based upon reasons determined sufficient by the City, shall constitute a default and the City reserves the right to any remedies available at law or in equity including pursuit of Bid Bond. The City may either award the Contract to the next lowest responsible Respondent or re-advertise the Solicitation.

D. Performance Labor and Material Bonds - (see Project Summary for applicability)Having satisfied all conditions of award as set forth elsewhere in these documents, the successful Respondent shall, within the period specified in paragraph "A" above, furnish a bond in a penal sum not less than the amount of the Contract as awarded, as security for the faithful performance of the Contract, and a labor and material bond for payment of all persons, firms or corporations to whom the Contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him in performing the work. Such bonds shall be in the same form as those included in the Solicitation Documents and shall bear the same date, or a date after that of the Agreement. These bonds shall be signed and issued by a guaranty or surety company satisfactory to the City, authorized and qualified to do business in the State of Connecticut, and listed in the latest issue of the U.S. Treasury Circular 570, and the penal sum of any such bond shall be within the maximum specified for such company in said Circular 570. The current power of attorney for the person who signs for any surety company shall be attached to such bonds.

E. Commencement of Work – The City will not be responsible for payment of any work performed or materials supplied by the successful respondent before the Contractor receives a fully executed agreement unless an emergency situation has been declared by a City employee duly empowered to do so, and the vendor receives written authorization from this individual to proceed. Note: Responsibility for payment shall be limited to only that work deemed necessary by the City to alleviate the immediate emergency

2.20. Notice to Proceed

Once a contract is executed the City department responsible for requesting the work will issue a Notice to

Proceed.

mailto:NHpurchasingCOI@newhavenct.gov

2.21. No Purchase Order – No Payment Policy

https://www.newhavenct.gov/government/departments-divisions/purchasing-division/no-po-no-pay-policy

The City of New Haven has implemented a 'No Purchase Order, No Payment Policy’ effective July 1, 2019 to reduce cost overruns, unauthorized work, while automating the steps for payment of invoices. This means that without an official Purchase Order number and/or enough unencumbered funds available, payment of supplier invoices will be rejected or significantly delayed until the change order or adjustments can be processed and approved.

This policy aims to ensure that:

A. All spend shall be supported by an authorized PO prior to requesting the provision of goods/services.

B. Efficient processes are implemented so that goods are delivered when required.

C. The recipient of the goods shall receipt in Munis as soon as the goods are delivered/services performed

(i.e. not upon receipt of the invoice);

D. Cost control is effective and therefore:

E. all expenditure incurred by the City of New Haven is valid and appropriately authorized; and

F. minimizing transactional costs associated with payment for goods and services.

2.22. Electronic Invoice Policy

https://www.newhavenct.gov/government/departments-divisions/purchasing-division/e-invoicing-policy

2.23. Payment Policy

https://www.newhavenct.gov/government/departments-divisions/purchasing-division/payment-policy https://www.newhavenct.gov/government/departments-divisions/purchasing-division/no-po-no-pay-policy https://www.newhavenct.gov/government/departments-divisions/purchasing-division/e-invoicing-policy https://www.newhavenct.gov/government/departments-divisions/purchasing-division/payment-policy

3. Project Details

3.1. Bid Specifications

3.1.1. Notice to Contractor

Prior to mobilizing onsite the contractor must provide a CPM schedule showing weekly activities.

The contractor will need Obstruction and Demolition permits through the City of New Haven TTP and Building

Departments. Coordination and plans have already been approved, contractor will only be responsible for the

State fee of $0.26/$1,000 of work for the building permit.

In additional to all submittals required by specification or note, any materials that will be permanently incorporated into the work must be submit for approval.

Contractor will have access to a hose spigot for water and an exterior 120V outlet within the port cochere for their use.

Work within the Hotel's port cochere may not commence prior to 9am on weekdays, 10pm on weekends, work within the tunnel may be performed at the contractors convenience.

This bid is subject to the State of Connecticut Department of Transportation Standard Specifications for Roads, Bridges, Facilities and Incidental Construction Form 819 2024 with Supplements January 2025 and as amended in the special provisions provided. In the event of a conflict of information between specifications, special provisions, or construction plan notes, the contractor is to notify the engineer in writing for a determination.

3.1.2. Maintenance and Protection of Traffic 0971000A

Contractor is responsible for pulling obstruction permit through the City of New Haven. MPT plans included in these bid documents have been preapproved by CNH TTP. Contractor will be responsible for furnishing, installing, and maintaining all signs, lights, and barriers shown on the MPT plan sheets.

Pedestrian access on the sidewalk must be maintained throughout the full duration of the project - with use of a flagger pedestrians may be temporary halted during traffic operations for deliveries/mobilization of equipment.

Pedestrian access to the front entrance of the Omni and adjacent businesses must remain accessible throughout the full duration of the project.

Cost of this item shall include obtaining necessary work permits, furnishing all MPT materials, maintaining traffic devices, and removal of all materials.

3.1.3. 6' Screened Temporary Chain Link Fence 0913021A A 6' temporary chain link fence with visibility screening must be erected and securely fastened around the full perimeter of the construction site as shown on the MPT plans. Fencing should be mounted on a panel base with sandbags securing it from uplift/over turning.

This item will not be measured for payment, it will be paid per the contract lump sum amount and price shall include furnishing, installing, maintaining, and removing the fencing.

3.1.4. Shoring 0714027A

Contractor is responsible for submitting engineer's signed and sealed calculations, layout shop drawings, and material cut sheets for the shoring system proposed during removal and replacement of the girders. The contractor and engineer are responsible for reviewing the as-built plans for the tunnel, as well as the Omni Hotel

Port Cochere Framing Repairs sheets to determine required shoring areas, loads, and layout for shoring.

Engineer's analysis must consider the plenum floor within the tunnel and account for additional support or assessment of strength of the masonry supporting the slab. Shoring systems must be designed to avoid conflicts with existing utilities. Contractor is responsible for all support and protection of existing utilities throughout the tunnel within or impacted by their work zone and activities.

This item will not be measured for payment, it will be paid at the contract lump sum price. Cost of the item shall include design of the shoring system, submittal of design documents for approval, erection maintenance and removal of the shoring systems, and any support of utilities necessary to facilitate the work.

3.1.5. Demolition 0090025A

This item is for all demolition work as shown or described within the included plan sheets, including but not limited to demolition of the slabs, girders, corbels, and walls. All removals must be performed in a controlled manner, where noted existing reinforcement or adjacent structures must be protected and preserved. Contractor must submit for approval narrative of demolition operations including equipment, order of operations, debris controls/shields, and debris removal procedures. Saw cuts made on the slab surface should be laid out to fall within joints when practical. The contractor is responsible for providing shielding during all demolition activities to ensure there is no damage to adjacent structures or facilities. Contractor is limited to use of a SDS rotary hammer for removal of the girders and must designate a responsible and competent person onsite to monitor adjacent structures for significant vibration or potential damage during all removal activities.

Contractor must take possession and properly dispose of all materials being demolished.

This item will not be measured for payment, it will be paid at the contract lump sum amount which shall include all submittals, removals, debris shielding, utility support or relocation as necessary for contractor's means and methods of shoring support, equipment, tools, labor, and disposal.

3.1.6. Structural Repairs 0601074A

This item is for all the repair and rehabilitation work as shown or described within the included plan sheets, including but not limited to girder replacement, corbel replacement, and CMU wall replacement, all reinforcement, grout, concrete, blocks, and incidental materials or consumables shall be included in this item.

Each concrete/grout/mortar mix must have a source and design submit for approval. Shop drawings of all reinforcement must be submit for approval. Notice of each pour must be scheduled with the City a minimum of

48 hours in advance to facilitate coordination of sampling and testing, failure to do so may result in rejection of the work performed. Prior to any concrete pour that encases existing reinforcement, the contractor shall wire brush the reinforcement free of rust and it shall be inspected by the City. All concrete work must be internally vibrated, grout shall rodded and the surface vibrated during placement.

This work will not be measured for payment, it will be paid for at the contract lump sum price and cost shall include all coordination, submittals, materials, equipment, and labor necessary to construct repairs as details within the Omni Hotel Port Cochere Framing Repairs plans.

3.1.7. Expansion and Waterproofing Joint 0707012A

This item is for the materials and work involved in replacing and sealing the joint between girders and waterproofing adjacent vertical surfaces per section detailed on sheet S5.1. Contractor shall submit for approval the expansion joint material proposed between girders, and the comprehensive waterproofing system spanning the expansion joint and tying into adjacent waterproofing measures. All sealant, protection sheets, waterproofing membrane, expansion joint, and material Incidental to this work shall be included in the price.

Prior to placing fill above the water proofing system contractor shall run a water infiltration test, allowing water to pool over the joint and monitor for any leakage from within the tunnel for a minimum of 2 hours. This work will not be measured for payment, it will be paid per the contract lump sum price which shall include all materials, equipment, and labor necessary to install an expansion joint and water tight system as described in the construction documents.

3.1.8. Mobilization and Project Close Out - Site Restoration 0975004 This item is for the mobilization and Project Close out, including all site restoration. Included in this item should be cost for replacing in-kind structural topping slab, the fill, and base. Restoring conditions within tunnel and on surface at Omni. Replace granite curbing and stucco siding as necessary to restore existing site features to pre-construction condition. Clean site and remove all debris, construction equipment and materials. This work will not be measured for payment, it will be paid at the contract lump sum price and shall include all project labor, materials, and incidentals associated with mobilization, demobilization, and work necessary to restore the site to original condition.

3.1.9. Concrete Crack Repair 0601948A

This item is for the identification, routing, cleaning, and filling of existing surface level cracks on the slab within the port cochere. The City will identify and measure total linear feet of cracks to be repaired prior to the start of this work. Contractor must submit for approval equipment used to rout the crack, clean the area, and sealant used for fill.

This item will be measured for payment by the linear foot of accepted crack repairs, the cost of this item shall include all equipment, materials, and labor incidental to the work as described and shown in the plans.

3.1.10. Concrete Slab Restoration 0090003A

This item is for work associated with casting a new concrete slab within the demolition limits necessary for the girder repairs. The new slab is to be a minimum of 5" thick, 6x6 no. 10 welded wire fabric should be cast mid depth of the slab, finish and color should match previous and adjacent construction details. This work will be measured for payment by the square foot of concrete slab accepted by the City, the unit price shall include all materials, formwork, labor, equipment and incidentals necessary to place and finish the concrete slab.

3.1.11. Concrete Slab Sealer 0819002A

This item is for the work associated with furnishing and installing concrete sealer as specified in the construction notes. Contractor is to submit for approval sealer materials, and install them per manufacturer's instructions. The work area limits must be agreed to by the contractor and engineer prior to the start of work.

Area of applied and accepted concrete sealer will be measured for payment by the square foot, price shall include all surface preparation, materials, labor, equipment, and incidentals necessary to apply the sealer per manufacturers recommendation.

3.1.12. Support and Protection of Utilities 1504010A

Contractors shall visit the site prior to bidding and familiarize themselves with the project limits and potential implications to utilities. Preliminary investigations were performed to determine conduit routing and live wires.

That information is included as a reference for contractors, it is not intended to be all inclusive and must be supplemented by the contractor's own investigation. Electrical services and gas services within the project limits are to remain on and active throughout the project unless the contractor can accommodate the utility users by other means, such temporary services will not be considered as extra work or for payment. This item will be paid at the contract lump sum price and shall include all investigations, layout measurements necessary, temporary support or relocation of utility as may be necessary, protection devices, labor, equipment, and coordination necessary for maintaining the existing utilities through the project limits.

3.2. Calculation Sheet

A. The City reserves the right to award separate items to separate bidders. Bidders may indicate exceptions to this.

B. All Quantities are estimated. Award of contract will depend upon availability of funds.

C. Prices shall not include sales tax, excise taxes, or any other taxes for which the City is not liable. The

City will execute any necessary exemption certificates.

D. Total Price is calculated by multiplying the (unit price * estimated quantity), the calculated amount will be the amount of your bid.

E. You must enter a currency value in the Unit Pricing column, unless you are not bidding on a commodity item, If vendors are not required to supply pricing a "no bid' column has been enabled on the pricing table. For a Construction or a Service project a currency value of "0" is not valid in the unit pricing column.

F. Do not alter or amend this calculation sheet in any way, (including but not limited to footnotes, asterisks, or any other commentary). Complete the form as it is presented, if alter your bid will be rejected. If you need to make a change you must contact the Bureau of Purchases prior to submittal and we will evaluate the need and if warranted will issue an addendum.

BASE BID

Line Item Item No. Description Quantity Unit of

Measure Unit Cost Total

1 0971000A Maintenance and

Protection of Traffic

1 LS

2 0913021A 6' Screened Temporary

Chain Link Fencing

1 LS

3 0714027A Shoring 1 LS

4 0090025A Demolition 1 LS

5 0601074A Structural Repairs 1 LS

6 0707012A Expansion and

Waterproofing joint

1 LS

7 0975004A Mobilization and

Project Closeout - Site

Restoration

1 LS

Line Item Item No. Description Quantity Unit of

Measure Unit Cost Total

8 0601948A Concrete Crack Repair 350 LF

9 0090003A Concrete Slab

Restoration

395 SF

10 0819002A Concrete Slab Sealer 3,700 SF

11 1504010A Support and Protection of Utilities

TOTAL

ALTERNATE #1

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Remove, waterproof, replace in-kind port cochere concrete pavement

Specification: Contractor must saw cut and remove with equipment no greater than 15lb rotary hammer concrete pavement between girders in port-cochere lines Th-Vh & 7-13.

Contractor must phase work to provide uninterrupted access to the

Omni’s front doors. All materials must be submit for approval prior to purchase. Concrete surface treatment and finish must match existing. All construction, expansion, and contraction joints must be coordinated and approved by the engineer.

TOTAL

3.3. Response Submittals

1. City Forms Signature Sheet* You are required to complete the following DocuSign form. Please download the below document, complete and have notarized. An online notarization option will be provided for you when responding.

Click here to go to the form

*Response required https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=f5c2312b-a468-49f8-8e4b-21b845ae0a04&env=na3&acct=c571f5cd-3c19-4987-8f37-23d14aa4ba02&v=2

2. DISCLOSURE & CERTIFICATION AFFIDAVIT*

You are required to complete the following DocuSign form. Please download the below document, complete and have notarized. An online notarization option will be provided for you when responding.

Click here to go to the form

*Response required

3. Current Workforce Certificate* Please download the below documents, complete, and upload.

• Current_Workforce_Certifica...

*Response required

4. PPP - Priority Payment Program Application* Please download the below documents, complete, and upload.

• Priority_Payment_Program.pdf

*Response required

5. Would you be submitting the Bid Bond via Surety 2000?* Select "No" if you are submitting a Bid Bond utilizing City Bonding Document.

Note: Labor, Material and Performance Bond valued a 100% of the contract amount will be required of awarded vendor.

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1. Surety 2000 Bid Bond*

Please enter your Bid Bond information from Surety2000 below.

Note: Labor, Material and Performance Bond valued a 100% of the contract amount will be required of awarded vendor.

*Response required

When equals "No"

5.2. Bid Bond*

Please download the below documents, complete, and upload.

• 7-Bonds_Packet2019.pdf

*Response required https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=fc2842d4-2626-4a80-865b-41e2d926ce22&env=na3&acct=c571f5cd-3c19-4987-8f37-23d14aa4ba02&v=2 https://government-project.s3.us-west-2.amazonaws.com/84780/54909ddb-005f-4f67-84aa-87b301443feb_Current_Workforce_Certificate.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KH6C7IRW%2F20250611%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250611T130239Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPz%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCpwgoJxr55gJKG6cNz%2B5SOMQdHRc92IuMgULEGkTMlFgIgMExDwAE%2BaqqgEnbNIE2b4fP%2FpgQZDtnj5ZouZRwOQpYqjAUI1f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDAeEwxMJv00a0U4LkSrgBCy8J%2Ba%2FPrU%2F0QcDSjbwty1XtQSWSOM%2BDpjZrzOm0feRwpPaY%2BPO4iGWklBrhBf6nawaeQb3bPKRtuR1xjbLvoKjiGNeeUY7S3g8D6JpZWkOzw81LvqVnyhIVAoM0ruOkZIlc6E0gK70IALMAcUgp80ImQo%2Bcz035UfJpQ88FRS1Nm6LfBSP3rkuwGFv9OJWpts3VonzUcm8os7HFrd8tjErPmz%2F8IEyZ%2Fgx%2FVxN61MZjCDXvsdngDzvQpGDYxUYqLkFlaLbaTkZxTBSxccNDZLeHn4V%2FyPiJmMLXrAlRtCzvF1EPrn1tbqKhZPXXUKxm3Ei0RSqvays%2FAGWBxuHDu4lnn2OeBNOB%2Bll%2Bot6L3kqlggsqcOyS7eY72xqffNl1DpLXphyK5h%2Bl9pDQNHuoIS%2F16ucEt6hN9Th99vYCEq8bqZNZuXHEvHrhx9qFH3k3rhzM260wAnFhyO8n7QST%2FpV6B3wEhP%2BQcu4yMSOTmvIx0p2OPJVdOoyG8FVTZtrbB8MN7jFjn2ZGA4jMYfdipp1W5Ref1SU6q9anmd6zgLhlfqKVEpXI3gGScGePs5yOfJkPFwMVJCO11a8NnR1HKRR7fdkOnC6PEuXORwWJhO1NlCHJybcQJ1MKsehahC%2Bmz3tv%2FUsmlzi5RstAVaT8d736mUXTrXlbW32p77WXhfRe4EIzvONotlPEZqPA7Saq392mcDdP40x0GaOwid0B9AT1N8lDcM1Am%2FfozoQCyqClpxf3i6xylXWziFI%2F1tva0kCrFwTtTIHUtpHTEVzQ7aeNuDv5BNBuJW8mUmTdHUzMKvipcIGOpsBbEn3R19vzdI0q%2BduMizO2s8Dj0E3n2QB242OUoFHMtS%2FwTO3W4iAa%2FV%2B%2FFXH1GygZApcifuuqbTeoKYTr44PqUZWCB%2BnmLb9pcmQZ7Bzfwe8CbMRdwDsu7%2FyR7cpQ82%2B%2Bj3w6RDqPCOXIpobbpnPtO8nMVDIazhEUllFPrcp3JCIY2X6mIaRgK%2FIoDybS5AtGLVVT4%2B0jorxmU4%3D&X-Amz-Signature=c93869f96de73ba6e9fee4a3722a0b29641230884c7c47933fb646df029eaffb&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Current_Workforce_Certificate.xlsx%22&x-id=GetObject…