Chiller Preventative Maintenance and Repair Services_ Term Contract.pdf
PDF 328 KB Posted
- Solicitation number
- 4198JL
- Issued by
- Marion County, Orlando City, Florida
About this file
This is an Invitation to Bid document issued by the Marion County School Board Purchasing Department in Florida for Chiller Preventative Maintenance and Repair Services under a term contract (Bid No. 4198JL). The solicitation seeks firm pricing for preventative maintenance and repair services for chiller equipment across the school district's facilities. The bid was broadcast on September 23, 2026, with a question deadline of October 9, 2026, at 2:00 PM EST and a bid due date of October 14, 2026, at 2:00 PM EST. No pre-bid meetings or shortlist meetings are scheduled. The anticipated award date is November 10, 2026. Submissions must be completed online through VendorLink, with bidders required to download and complete the Proposal Form in Excel format along with all required bid submission documents. The solicitation is open as a piggyback opportunity and accepts online submissions.
The contract requires proof of insurance, but bid bonds and performance bonds are not required. Minimum requirements include certification by the National Association of Temporary Staffing Services (NATES) or union shop training for technicians, and the contractor must maintain at least one journeyman-level technician with a minimum of five years' experience in chiller mechanics on site. Factory training certificates on listed equipment will be considered in place of NATES certification. The previous contract was not renewed by district personnel, who opted instead to issue a new bid with revised specifications. As of the document date, 40 planholders have accessed the solicitation, including companies such as Air Mechanical & Service Corp, Carrier Corporation, and Chiller Medic Mechanical, though no formal bids had been submitted at the time of this document's generation.
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Text version
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Cancel Bid Details
Main
Agency
Marion County
School Board
Purchasing
Status
Active
Fiscal Year
Primary Contact
Jennifer Loynes
Title
Chiller
Preventative
Maintenance and
Repair Services, Term Contract
Secondary
Contact
Garrett
McCallum
Number
4198JL
Tertiary Contact
Michelle Fritz
Type
Invitation to Bid
Department
Purchasing
Online
Submissions
Yes
Project
Estimate
October 2026
‹ › today week day
Top Contents
Main
Dates
Pre-Bid
Meetings
Shortlist
Meeting
Documents
Quote/Bid
Quote/Bid
Items
Additional
Quote/Bid
Item
Fields
Questions
Commodity
Codes
Publications
Supplemental
Vendors
Planholders
Bidders
Sun Mon Tue Wed Thu Fri Sat
1 2 327 28 29 30
Active
4 5 6 7 8 9 10
Active
Qu
11 12 13 14 15 16 17
Active
18 19 20 21 22 23 24
25 26 27 28 29 30 31 month
10/9/26, 11:19 AM Bid Details https://www.myvendorlink.com/external/biddetails 1/9 https://clean.email/blog/email-security/how-to-whitelist-an-email https://clean.email/blog/email-security/how-to-whitelist-an-email https://clean.email/blog/email-security/how-to-whitelist-an-email https://clean.email/blog/email-security/how-to-whitelist-an-email https://clean.email/blog/email-security/how-to-whitelist-an-email https://clean.email/blog/email-security/how-to-whitelist-an-email javascript:__doPostBack('ctl00$RegionMiddle$btnBack','') mailto:Jennifer.Loynes@marion.k12.fl.us mailto:Garrett.McCallum@marion.k12.fl.us mailto:Garrett.McCallum@marion.k12.fl.us mailto:michelle.fritz@marion.k12.fl.us
Piggyback
Solicitation
Yes
Insurance
Required
Yes
Bid Bond
Required
No
Bid Bond
Amount
Performance
Bond
Required
No
Performance
Bond
Amount
Construction
Bond
Required
No
Construction
Bond
Amount
Scope of Services
The purpose and intent of this term contract is to secure firm pricing for Chiller
Preventative Maintenance and Repair Services.
Please read the attachment named "Bid 4198JL Chiller Preventative Maintenance and
Repair Services - TERMS AND CONDITIONS", print out the attachment named "Bid
4198JL Chiller Preventative Maintenance and Repair Services - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time.
Download “Bid 4198JL Chiller Preventative Maintenance and Repair Services -
PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents.
Do not email your Bid Proposal Form to the MCPS Purchasing Department.
Dates (All times are listed as EST)
Broadcast Date
9/23/2026 4:00
PM EST
Question End
Date
10/9/2026 2:00
PM EST
Sample Due
Date
Due Date
10/14/2026 2:00
PM EST
Bid Opening
Date
Question End
Date Reminder
Notification
2 Day(s)
Sample Due
Date Reminder
Notification
0 Day(s)
Due Date
Reminder
Notification
2 Day(s)
Anticipated
Award Date
11/10/2026 EST
Pre-Bid Meetings
Total: 0 (All times are listed as EST)
10/9/26, 11:19 AM Bid Details https://www.myvendorlink.com/external/biddetails 2/9
Date Time Mandatory Location
Shortlist Meeting
Total: 0 (All times are listed as EST)
Date Time Location
Documents
Total: 5
Type Name Description File Type
Invitation for Bid
4198JL Chiller
Preventative
Maintenance and
Repair Services TERMS
AND CONDITIONS.pdf
Bid 4198JL Chiller
Preventative
Maintenance and
Repair Services -
TERMS AND
CONDITIONS
Invitation for Bid
4198JL Chiller
Preventative
Maintenance and
Repair Services
REQUIRED FORMS.pdf
4198JL Chiller
Preventative
Maintenance and
Repair Services -
REQUIRED FORMS
Invitation for Bid
4198JL Chiller
Preventative
Maintenance and
Repair Services
PROPOSAL FORM.xlsx
4198JL Chiller
Preventative
Maintenance and
Repair Services -
PROPOSAL FORM
Excel
Addendum 4198JL Chiller
Preventative
Maintenance and
Repair Services
ADDENDUM 1.pdf
4198JL Chiller
Preventative
Maintenance and
Repair Services -
ADDENDUM 1
Addendum 4198JL Chiller
Preventative
Maintenance and
Repair Services
ADDENDUM 2.pdf
4198JL Chiller
Preventative
Maintenance and
Repair Services -
ADDENDUM 2
10/9/26, 11:19 AM Bid Details https://www.myvendorlink.com/external/biddetails 3/9 javascript:__doPostBack('ctl00$RegionMiddle$grvDocuments$ctl02$btnDownloadAttachment','') javascript:__doPostBack('ctl00$RegionMiddle$grvDocuments$ctl03$btnDownloadAttachment','') javascript:__doPostBack('ctl00$RegionMiddle$grvDocuments$ctl04$btnDownloadAttachment','') javascript:__doPostBack('ctl00$RegionMiddle$grvDocuments$ctl05$btnDownloadAttachment','') javascript:__doPostBack('ctl00$RegionMiddle$grvDocuments$ctl06$btnDownloadAttachment','')
Quote/Bid
Quote/Bid Items
Zones
Total: 0
Zone
Groups
Group
Convert to Excel
# Required Group Make Model Description Quantity Unit of
Measure https://www.myvendorlink.com/external/biddetails 4/9
Additional Quote/Bid Items Fields
Display Options
Spreadsheet
Section
No Display Image and
Specifications
Hyperlink Fields
No
Display Build
Sheet File Upload
Field
No Display Options
File Upload Field
No
Require Build
Sheet File to be
Uploaded
No Require Options
File to be
Uploaded
No
Display Lead Time
Field
No Display Standard
Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
ITB Documents
Shipping
FOB Destination
Terms and
Conditions
See bid terms and conditions
Include
Shipping in
Price of Items
Yes
Display Bid
Tabulation to
Vendors
No
Display Vendor
Submissions to
Vendors
No
View Vendor
Submissions while Bid
Solicitation is
Active
No
Allow Options
File to be
Updated after
Due Date
No
Allow Post Due
Date
Submission
No
Questions & Answers
Total: 3
Question Date
Asked
Answer Date
Answered https://www.myvendorlink.com/external/biddetails 5/9
I just want to double check that a bid bond is NOT required? Also the bid documents state that questions are due 10/12, but
Vendorlink says 10/9. Can you please confirm the question deadline?
9/30/2026
4:47:01
PM
As per Section C of the Special
Conditions found on page 12 of Bid
4198JL’s Terms and
Conditions document, Bid and
Performance bonds are not required. Please see Addendum 1 for clarification on the Question
Deadline.
10/1/2026
10:33:15
AM
1.) E. Minimum Requirement -
States Nate Certification or
Union Shop training for techs working on site. Will factory training certificates on listed equipment be accepted? 2.)
Certifications - D. The contractor will always have at least a journeyman on site who has a minimum of five years’ experience as a Chiller mechanic and is proficient in the maintenance and repairs of
Chiller equipment. Is the expectation to have one certified tech on standby/performing P.M.
service on site 40 hrs. a week 52 weeks a year plus holidays?
10/1/2026
6:18:25
PM
Please see
Addendum #2.
10/5/2026
12:30:26
PM
Good morning, we would like to know if the existing contract was not renewed by the school board or by the contractor? And if there were any reasons.
10/2/2026
10:04:42
AM
Good morning.
District personnel responsible for utilizing the previous bid decided to not renew it and instead issue a new bid with revised
Specifications.
10/2/2026
11:13:11
AM
Commodity Codes
Total: 7
Publications
Total: 0 https://www.myvendorlink.com/external/biddetails 6/9
Code Description
[992-47] HVAC System
Testing, Balancing and/or
Troubleshooting
Services
[941-55] HVAC Systems
Maintenance and Repair, Power Plant
[914-50] Heating, Ventilating and
Air Conditioning
(HVAC)
[031-28] Cooling Towers:
F d Ai
Publication Date
Supplemental Vendors
Company First Name Last Name
Planholders https://www.myvendorlink.com/external/biddetails 7/9
Total: 40
Company First Access
Air Mechanical & Service Corp 9/30/2026 9:38:07 AM
Air Mechanical & Service Corp 9/23/2026 5:01:04 PM
Air Mechanical & Service Corp. 10/7/2026 11:36:43 AM
ARISMA GROUP LLC 9/24/2026 7:55:54 AM
Balanced Mechanical & Plumbing
Services, LLC
9/28/2026 1:05:41 PM
Bernhard MCC, LLC 9/30/2026 2:48:52 PM
Carrier Corporation 9/23/2026 4:19:24 PM
Chiller Medic Mechanical 9/24/2026 3:35:57 PM
Cortez Heating & Air Conditioning, Inc. 9/23/2026 7:45:07 PM
Bidders
Company
10/9/26, 11:19 AM Bid Details https://www.myvendorlink.com/external/biddetails 8/9 https://www.myvendorlink.com/external/vendordetails?v=17705 https://www.myvendorlink.com/external/vendordetails?v=17705 https://www.myvendorlink.com/external/vendordetails?v=38609 https://www.myvendorlink.com/external/vendordetails?v=38609 https://www.myvendorlink.com/external/vendordetails?v=32655 https://www.myvendorlink.com/external/vendordetails?v=32655 https://www.myvendorlink.com/external/vendordetails?v=49908 https://www.myvendorlink.com/external/vendordetails?v=49908 https://www.myvendorlink.com/external/vendordetails?v=36891 https://www.myvendorlink.com/external/vendordetails?v=36891 https://www.myvendorlink.com/external/vendordetails?v=104500 https://www.myvendorlink.com/external/vendordetails?v=104500 https://www.myvendorlink.com/external/vendordetails?v=72854 https://www.myvendorlink.com/external/vendordetails?v=72854 https://www.myvendorlink.com/external/vendordetails?v=147752 https://www.myvendorlink.com/external/vendordetails?v=147752 https://www.myvendorlink.com/external/vendordetails?v=36942 https://www.myvendorlink.com/external/vendordetails?v=36942 https://www.myvendorlink.com/external/biddetails 9/9
File details come from the government source that posted it. Updated .