Chicken_Bag_Art_Work.jpg

This is an Invitation to Bid (ITB) file submitted by Seminole County Public Schools in Florida for Restaurant Disposable Supplies, seeking multiple award vendors to provide comprehensive food service supplies. The procurement encompasses 93 distinct line items including coffee cups, food bags, aluminum foil, containers, plates, utensils, and custom-printed labels, with estimated annual usage quantities ranging from 10 to 7,000 cases. A voluntary pre-solicitation WebEx meeting is scheduled for July 7, 2025, at 2:00 PM EST, with questions due by July 9, 2025, before 2:00 PM EST. Bid submittals are due on July 24, 2025, before 2:00 PM EST during a public meeting. The evaluation committee will recommend award to the lowest responsive and responsible bidder(s) on July 30, 2025, with final School Board approval scheduled for August 19, 2025. The contract term will be effective upon Board approval or August 27, 2025, whichever is later, with an initial one-year period and potential for two additional one-year renewals.

Vendors must provide unit pricing for each line item and submit samples for non-approved specification items, with all pricing quoted FOB with inside delivery to the School Board Maintenance Warehouse in Winter Springs, Florida. The procurement requires vendors to meet specific performance standards for compostable and biodegradable products, including hot and cold food holding capabilities, oil and cut resistance, and structural integrity. Custom printing and artwork requirements are included for certain items such as coffee sleeves, cups, and labels, with bidders expected to incorporate setup costs into their pricing. The ITB does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must submit various attachments and certifications, including Drug-Free Workplace Certification, Debarment Certification, and Conflict of Interest Disclosure, as part of their bid submission. The School Board reserves the right to make multiple awards and cancel the contract with 30 days' notice, ensuring flexibility in vendor selection and contract management for the 12th largest school district in Florida, serving over 63,000 students and 7,000 employees.