Checklist_-Vendor_Checklist.pdf

This is a vendor checklist document issued by the Collier County Board of County Commissioners Procurement Services Division for Invitation to Bid 26-8618, Generator Maintenance and Repair Services. The solicitation requests qualified bidders to provide preventive maintenance, emergency repair services, load bank testing, and fuel polishing for both portable and stationary generators ranging from 7 to 2,000 kilowatts across multiple county departments. The scope includes quarterly, biannual, or annual visual inspections and full-load testing, with 24/7/365 emergency services requiring a four-hour response time and non-emergency work completion within three working days. Bidders must demonstrate a minimum of five years' experience servicing generators manufactured by Caterpillar, Cummins, Generac, John Deere, Kohler, Magnum, and Onan. Bids are due March 24, 2026, at 3:00 PM EST through the Collier County Procurement Services Division Online Bidding System, with firm pricing required for 180 calendar days from the bid opening date. The contract term is three years with two optional two-year renewal periods.

The vendor checklist establishes mandatory submission requirements including acknowledgment of General Instructions and Collier County Purchase Order Terms and Conditions, execution of Form 1 (Vendor Declaration Statement), Form 2 (Conflict of Interest Certification), and Form 3 (Immigration Certification). Vendors must provide proof of Florida corporate status, maintain current E-Verify enrollment, submit a W-9 form, and provide references as requested. All applicable documents must be submitted electronically through OpenGov, with failure to provide required documentation potentially rendering the submission non-responsive or non-responsible. Bidders must comply with mandatory insurance requirements including workers' compensation at Florida statutory limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability of $1,000,000 per occurrence, a bid bond equal to five percent of the cost proposal, and Payment and Performance Bonds at 100 percent of the contract award amount if exceeding $200,000. Local vendor preference certification is available for vendors with a physical business address in Collier County and a current Business Tax Receipt. Historical annual spending is approximately $1,500,000; however, the County notes this may not be indicative of future spending patterns. Strict markup limits apply: subcontractors capped at 15 percent, parts and materials at 10 percent, and rental equipment at 10 percent, with no markups permitted on freight, taxes, or similar ancillary charges.