Checklist_-Vendor_Checklist.pdf
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- Solicitation number
- 26-8618
- Issued by
- Collier County, Florida
About this file
This is a Vendor Checklist document issued by Collier County's Procurement Services Division for the Generator Maintenance and Repair Services solicitation covering both portable and stationary generators. The checklist outlines mandatory submission requirements for all bidders responding to this Invitation to Bid (ITB) issued by the Public Utilities Water Division. Bidders must acknowledge and accept the General Instructions and Collier County Purchase Order Terms and Conditions, execute required forms including the Vendor Declaration Statement, Conflict of Interest Certification, and Immigration Certification, and provide proof of business status from Florida's Division of Corporations. Additionally, vendors must be enrolled in E-Verify at the time of submission, include a completed Reference Questionnaire form for each requested reference, submit a W-9 Form, provide copies of all requested licenses and certifications, and sign all addenda. The checklist indicates that historical County spending for these services has been approximately $1,500,000 annually, though future spending patterns may vary.
All required documents must be submitted electronically through OpenGov in either wet signature or verifiable electronic signature format. Vendors claiming local business status in Collier or Lee County must submit the applicable certification and business tax receipt. Bidders must acknowledge insurance requirements and be prepared to provide required certificates within five business days of receiving a Notice of Recommended Award. The checklist also requires acknowledgment of County IT Technical Architecture Requirements if applicable and any supplemental requirements or terms specific to the solicitation. Failure to provide applicable documents may result in a determination of non-responsive or non-responsible status, potentially rendering a bid ineligible for award.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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