Checklist_-_Vendor_Checklist_.pdf

This is a vendor checklist document issued by Collier County, Florida's Procurement Services Division for submission with proposals in response to a Request for Proposals for Real Estate Services. The County seeks qualified real estate brokers and brokerage firms to provide comprehensive real estate services including property acquisition, leasing, market analysis, easement and property rights acquisition, and consulting services for County divisions, the Water-Sewer District, and the Community Redevelopment Agency. The County anticipates annual real estate transactions exceeding $5,000,000 per fiscal year. Proposals are due March 16, 2026, at 3:00 PM EST via the Collier County Procurement Services Division Online Bidding System. A pre-proposal conference is scheduled for February 20, 2026, at 10:00 AM EST in Naples, Florida. The agreement term is three years with two optional one-year renewal terms. All services must be performed by Florida-licensed brokers or licensed sales associates working under broker supervision in compliance with Florida Statutes Chapter 475, and contractors must maintain current Florida Real Estate Broker Licenses in good standing with a minimum of ten years of experience in relevant real estate transactions, particularly with public sector clients.

Proposers must submit numerous documentation requirements including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Affidavit Certification, E-Verify enrollment proof, Form W-9, Reference Questionnaires, a 5% bid bond, and all requested licenses and certifications. All fees, commissions, and hourly rates must remain firm for the entire contract term. Proposers must provide comprehensive insurance coverage including Workers' Compensation at statutory limits, Commercial General Liability at $1,000,000 per occurrence with $2,000,000 aggregate, Professional Liability at $1,000,000 per claim and in aggregate, Crime insurance at $1,000,000 per occurrence, and Cyber Liability at $1,000,000 per occurrence. A local vendor preference of 10 points is available for firms maintaining a current Business Tax Receipt from Collier or Lee County with a permanent physical business address in those counties. The County anticipates awarding a single awardee but reserves the right to select multiple proposers, and contractor compensation is determined by submitted fee schedules and paid only upon successful completion of transactions.