Checklist_-Vendor_Checklist.pdf

This is a vendor checklist document issued by Collier County's Procurement Services Division in Florida for the Tourism International Representation – UK and Ireland Markets solicitation (No. 25-8419). The RFP seeks a full-time representation firm to promote the Naples, Marco Island, and Everglades destination across the UK and Ireland markets. The selected vendor will be responsible for developing annual marketing plans, coordinating public relations, managing social media communications, maintaining trade and media databases, conducting familiarization trips, and supporting tourism promotion activities. The contract term is three years with potential for two optional one-year renewals. The proposal submission deadline is November 28, 2025, at 3:00 PM EST. Proposals will be evaluated using a 100-point scoring system based on seven criteria: cover letter, business enterprise certification, business plan, cost of services, firm experience, team expertise, and local vendor preference. A selection committee will score and rank proposals to recommend a vendor for Board of County Commissioners' approval.

Vendors must submit comprehensive documentation including a completed vendor checklist with all applicable forms and certifications, proof of E-Verify enrollment, business licenses, W-9 forms, conflict of interest certifications, immigration certifications, and proof of business status from the Florida Department of State. The county intends to pay a flat annual fee plus reimbursable expenses for travel, registration, miscellaneous costs, and events, with historical department spending around $200,000, though this may not indicate future expenditure levels. Vendors must provide evidence of required insurance coverage including Commercial General Liability, Business Auto Liability, Workers' Compensation, and potentially Professional Liability and Cyber Liability coverage within five days of receiving a Notice of Recommended Award. The RFP includes a local vendor preference certification process that allows Collier County-based businesses potential scoring advantages but does not specify explicit set-aside designations for disadvantaged enterprises. All documents must be submitted electronically through OpenGov and executed with wet signatures or verifiable electronic signatures.