Scope for Design Services.docx

Attachment 1

STATEMENT OF WORK

1.0 SCOPE/SERVICES

1.1 The Consumer Financial Protection Bureau (CFPB or Bureau) is an independent bureau within the Federal Reserve System that was created in 2010 by the Dodd-Frank Wall Street Reform and Consumer Protection Act. In January 2011, CFPB signed a Letter of Intent with the Office of the Comptroller of the Currency (OCC), a bureau within the Department of the Treasury, to enter into an Occupancy Agreement for the premises located at 1700 G Street, NW, Washington, DC (the “Premises”), for long-term use as CFPB headquarters, to include broad authority to alter or otherwise renovate the Premises to suit CFPB needs.

CFPB requires architectural and engineering (A/E) services for design of the renovation of the Premises. The Contractor shall perform all tasks required to design and engineer the renovation to meet CFPB’s space needs. The Contractor shall perform studies and surveys as needed for the design and engineering, assist with construction planning, permitting and approval processes, deliver complete drawings to support the construction process, provide support services as required during the construction, and produce “as built” drawings and other documentation (e.g., operations and maintenance manual) at the conclusion of the renovation. The Contractor shall embrace the value CFPB places on collaboration in design—getting to know us, our needs, and our culture as we work together to think through options.

1.2 Background: The building located on the Premises (the “Building”) was designed and built in 1976. The Building has not had any major renovations since it was constructed.

The Building consists of six full floors above grade in addition to a partial seventh floor, a basement and a two-level parking garage that includes space under a courtyard. The first floor houses the lobby and several retail tenants. Each above-grade floor is approximately 40,000 sq. ft. This project will not include renovating any of the interior of the retail space.

CFPB previously contracted for the conceptual design of its lobby and all outdoor areas located on the Premises, including the courtyard. The Contractor shall consider the incorporation of aspects of this conceptual design in developing its proposed design; though this conceptual design reflects closure of the breezeway, the Building’s breezeway must remain open in consideration of retail foot traffic, rather than closed.

Objective: Main purpose of this contract is to obtain a design that will provide the energy efficient, Class A office and public space CFPB needs to pursue its mission efficiently and effectively.

To accomplish this, CFPB expects the Contractor to learn the culture and workspace requirements of the Bureau, as well as the condition of the Premises. Following its standard practices, the Contractor shall continue the design and engineering work necessary to accomplish appropriate renovation of the Premises, to include but not be limited to:

· Produce construction drawings, specifications and related documentation;

· Produce cost and schedule estimates;

· Assist with construction planning, which may include phasing work around partial occupancy;

· Assist with permitting and approval processes;

· Assist in an appropriate role during and after construction to ensure successful design implementation; and

· Produce “as built” drawings and other documentation (e.g., operations and maintenance manual) at the conclusion of the construction phase of the renovation.

The design shall be constrained only by the limits of the existing load-bearing structural elements, applicable codes and governing body authorities. The renovation may include all interior and exterior spaces of the Premises (exclusive of retail tenant space), surfaces and facades, as well as all utilities and services.

The renovation design must include a redesign of all elevator lobbies, bathrooms, atria, ceiling, lighting, lighting controls, carpets, flooring and furniture, as well as replacement (in kind appearance) of all exterior windows, and the feasibility of moving the perimeter windows out to the façade of the building. In addition to these redesign efforts; the Contractor must consider proper airflow distribution throughout the building as well as proper acoustics and sound dampening. The redesign should comply with the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings and include products that are energy efficient, water efficient, bio-based, environmentally preferable EPEAT-registered or non-toxic or less toxic alternatives, non-ozone depleting, or made with recovered materials (See Section 4.4).

2.0 DOCUMENTS

2.1 Applicable Documents: The Contractor shall comply with the current edition of all applicable practices, codes, methods and standards as prepared by technical societies and associations as indicated below. In the event of conflict between codes and standards of the organizations, the more stringent regulations shall govern. The Contractor shall state applicable requirements of the standards or codes in the specifications, in addition to their general reference. These standards or codes shall include but are not limited to:

· Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings (http://www.energystar.gov/ia/business/Guiding_Principles.pdf)

· UFAS – Uniform Federal Accessibility Standards

· ANSI – American National Standards Institute

· ASHRAE – American Society of Heating, Refrigerating, and Air Conditioning Engineers

· IBC – International Building Code

· EPA – Environmental Protection Agency

· FM - Factory Mutual

· NFPA – National Fire Protection Association

· NEC – National Electrical Code

· UL – Underwriter’s Laboratories

· NSPC – National Standard Plumbing Code

· OSHA – Occupational Safety and Health Administration Standards

2.2 Government Furnished Documents: CFPB is providing the Contractor with a floor plan of a typical above ground floor within the Building, as well as the basement level.

3.0 SPECIAL CONSIDERATIONS FOR DESIGN

The final design upon completion shall reflect a workspace environment that is both open and modular. This environment shall promote Bureau wide collaboration and can be easily reconfigured to accommodate changing workgroups or temporary hoteling space for the mobile workforce.

The basement of the Building will house a security operations center (e.g. specialized equipment, security-specific construction criteria, etc.) that will occupy approximately 2,500 square feet as well as an existing day care facility.

Special use spaces within the Building will include: a large break/lunch room; a conference center; a hearing room (to include 3 attached or nearby offices and a file room) a press briefing room (with capability to accommodate at least 1/3 of staff) combined with or separate from an amphitheater; a computer room with minimal storage; and a library.

The final deliverable provided by Contractor awardee will be a comprehensive package of drawings and documents that can be used to solicit bids for all necessary construction work and furnishings. The Building, upon renovation, must be suitable for accommodation of approximately 1,000 office occupants. The number of occupants must be a consideration when developing these plans and when assessing feasibility of other building alterations. The final design shall be that of a standard Class A building in the District of Columbia that is appropriate for the area on which the Premises are situated.

The design documents must be submitted in separate sets. Though subject to negotiation with the selected A/E firm, the currently contemplated sequence of construction completion will be the security operations center (basement), floors 3 and 5, and then floors 2, 4, 6 and 7, followed by the balance of the basement. Design of the security operations center will be accomplished concurrently with the 3rd and 5th floor design work to ensure adequate time to construct and equip the center. Such a construction sequence would also allow for partial occupancy across the duration of construction efforts, which is preferable. The design may not impact the retail space on the Premises nor may it entail construction that would materially disrupt the normal business operations of the retail tenants on the Premises.

With respect to the design(s) for floors 2 through 6 of the Building, inclusive of conference room space and private offices, the following key criteria should be taken into consideration to produce an innovative and potentially bold design:

1. Lighting: Designs should aim to maximize natural light available to all Building occupants and supplement it with leading-edge lighting systems to provide both bright and efficient lighting. The use of attributes such as exterior floor-to-ceiling glass windows, internal glass walls to allow light to penetrate interior space and provide an “open” feeling, the relocation of light-reducing features such as filing cabinets to internal areas, a common area around the perimeter of the building so all Building occupants have use of the windows, innovative use of the two existing skylights and interior courtyard spaces as applicable, potential installation of electric glass walls, etcetera, should be considered.

2. Acoustics: Throughout the Building, the ability to have quiet through noise-reducing features (whether design- or technology-enabled) is extremely important, given the eclectic mix of individual and team-based work occurring throughout CFPB offices. This could include full height partitions from floor to deck, passive acoustic paneling, and active sound dampening systems.

3. ‘Privacy’ and ‘Collaboration’: Space design should properly balance openness and privacy based on the function of the space in question. CFPB represents a highly diverse workforce, from attorneys and economists who are used to working in isolation to industry veterans and former consultants who work almost entirely in teams. CFPB wants a common design that works for everyone, not a common design that works for no one. While success at CFPB requires a collaborative environment, and designs should enable better collaboration, “better” collaboration does not necessarily mean constantly open environments. Rather, it means safe and comfortable spaces that encourage collaboration when it is valuable and permit individual and/or team-based privacy when it is not.

4. Modularity / Flexibility / Customizability: Each individual is different and has different needs, both in terms of who they are and the nature of work they are doing at a particular moment in time. This is particularly true of CFPB’s workforce. While standardization is necessary at the “module” level, customization and flexibility comes from how one puts those “modules” together and how customizable the interior of those modules is. CFPB wants to design offices with professional users in mind—users who can customize on their own in the medium-term without substantial renovations. CFPB also wants common-use areas to be flexible to accommodate different needs (conference rooms, brainstorming rooms, presentation rooms, personal quiet/phone rooms), with modular furniture so that spaces can be reconfigured as needed. CFPB encourages leading-edge thinking on this question of modularity.

5. Movement: Great workspaces do a great job of moving individuals through key common spaces to encourage impromptu cross-department mixing (e.g., the NYTimes building, Bloomberg, etc.). CFPB encourages exploring intersecting or shared traffic patterns to promote mixing and shared ownership of the space.

6. Technology: “Innovative use of technology” is a key part of CFPB’s mission. The spaces CFPB staff work in should be designed to enable that in creative, efficient, and novel ways. CFPB encourages advanced use of technology throughout the renovated space to improve efficiency and transparency.

7. Efficiency: The space should be efficient in all possible meanings of the word, from cost-effective (square footage per individual) to energy efficient.

For reference, articles which have been forwarded around CFPB about office space design include:

· http://www.theatlanticcities.com/design/2012/01/collaborative-workspaces-not-all-theyre-cracked-be/946/

· http://www.officesnapshots.com/2009/08/13/the-new-facebook-office/

· http://www.popgive.com/2008/03/google-office-in-zurich.html

· http://www.washingtoncitypaper.com/blogs/housingcomplex/2012/01/30/the-coming-office-shrinkage-good-and-bad-for-d-c/

· http://www.federaltimes.com/article/20120121/FACILITIES02/201210301/1022/DEPARTMENTS

Performance of Vulnerability and Needs Assessments may be necessary to determine the required security measures for the lobby of the Building (e.g. location and number of x-ray machines and magnetometers, etcetera) and the outdoor areas of the Premises. Such Assessments, and the necessary security system installation, may limit the design flexibility for these areas.

4.0 CONTRACTOR DELIVERABLES

Upon award, the Contractor shall review government furnished documents in accordance with Section 2.2 and perform site visits as needed to gain an understanding of the scope of the project during the design phase. An initial site visit will be scheduled shortly after contract award. Note that the floor plans provided as government furnished documents in accordance with Section 2.2 are record drawings provided by the OCC to CFPB and may not necessarily meet the current applicable codes and standards. Further, CFPB does not guarantee the accuracy of the drawings provided; the Contractor shall be responsible for developing accurate blueprints on which it is to rely in developing the complete design. As detailed below, the Contractor shall review existing architectural, mechanical, structural, and electrical drawings of all areas affected by the design.

All exposed sprinkler piping shall be painted red. All unexposed sprinkler piping shall be labeled.

Per NFPA 13, section 6.1.1, work plans shall be submitted to the COR for Government approval. The plan is to incorporate all applicable elements listed in NFPA 13, section 6-1.1.1.

All fire management devices shall be compatible with the existing fire alarm system.

All conduits carrying Fire Management System wiring shall be labeled and dedicated.

4.4 Energy Conservation: The Contractor shall adopt current U.S. Federal Government requirements on energy efficiency, water conservation and the use of recovered materials. These requirements shall be incorporated into the design documents. These requirements include but are not limited to: 42 USC 8253, 42 USC 15852, E.O. 13423, and E.O. 13514. The Contractor shall determine if there are other requirements or applicable documents that are in effect at the time of award and report any such requirements or documents to the Contracting Officer immediately.

The Contractor shall specify energy-efficient products that are ENERGY STAR® qualified or meet energy efficiency specification set by the Department of Energy’s Federal Energy Management Program (FEMP). ENERGY STAR® and FEMP products can be found at: http://www.energystar.gov/products and http://www.eere.energy.gov/femp/procurement/.

“Notice: This document is and shall remain the property of the United States Government. No information contained herein may be copied, disclosed, or used for any purpose without the written authorization of the Consumer Financial Protection Bureau.”

c. One (1) copy of all significant engineering calculations performed in the design.

d. One (1) electronic copy of drawings on a CD-R (PDF format).

4.8.5 The Contractor shall provide the 100% design submittal within XX days of the date CFPB design review comments are addressed on the 90% submittal or as otherwise agreed to by the Government and Contractor in writing. This submission shall include:

a. Six (6) copies of each 100% complete drawing set.

b. Six (6) copies of 100% complete specifications.

c. One (1) copy of all significant engineering calculations performed in the design.

d. One (1) copy of construction cost estimate.

e. One (1) copy of construction schedule.

f. One (1) electronic copy of drawings on a CD-R (PDF format).

4.8.6 Construction Cost Estimate and Schedule: The Contractor shall provide a construction cost estimate and schedule with the 100% design submittal per 4.8.5 above.

c. One (1) copy of all significant engineering calculations performed in the design.

d. Two sets of B-size drawings.

e. A copy of drawings on a CD-R (AutoCad 2009 and PDF format).

f. Two (2) copies of the construction contractors project submittal requirements.

Lobby and Courtyard Concept Design.zip image2.emf

2nd Floor.zip image3.emf

Basement.zip image1.emf