Certificate_of_partial_payment.pdf

This Certificate of Partial Payment form is associated with the Clay County Board of County Commissioners' Invitation for Bids #25/26-055 for hurricane-related roof repairs to Exhibit Hall 2 and Cattlemen's Arena at the Clay County Fairgrounds in Florida. The project encompasses roof system demolition and installation work including 8,500 square feet of new metal roof panels for Exhibit Hall 2 and 134 linear feet of metal roof gable cap, re-screwing of 2,905 square feet of skylight panels, and installation of 30,000 square feet of R-11 drape insulation (with an alternate bid for 22,000 square feet) for Cattlemen's Arena. The mandatory pre-bid meeting is scheduled for March 19, 2026, at 9:00 a.m. at the Clay County Fairgrounds, with inquiries due by March 25, 2026, at 2:26 p.m. Bids must be submitted electronically by April 6, 2026, at 4:00 p.m., with bid opening on April 7, 2026, at 9:00 a.m. and estimated award recommendation on April 14, 2026. Substantial completion is required within 120 days from Notice to Proceed, with final completion within 30 days following punch list delivery. Liquidated damages of $100 per day apply for delays beyond the final completion date, and all materials and workmanship are warranted for two years from substantial completion.

The Certificate of Partial Payment form requires vendor certification that all work has been performed in accordance with contract terms and that all subcontractors and suppliers have received their pro rata shares from previous progress payments. The vendor must remit payment to subcontractors and suppliers within 10 days of receipt, and subcontractors must remit payment to their hired subcontractors and suppliers within 7 days thereafter. Monthly payments are made based on work completed in accordance with the Florida Local Government Prompt Payment Act. The project is federally funded through FEMA Public Assistance Grant Agreement No. 2024/2025-42, administered by the Florida Division of Emergency Management, subjecting the procurement to federal procurement standards. Qualified contractors must be licensed under Florida Chapter 489, registered with the Florida Department of State, and have been in business for a minimum of five years. A five percent bid bond is required, and performance and payment bonds are required for projects exceeding $200,000, to be filed within 10 days of contract execution. Insurance requirements include $1,000,000 per occurrence and $2,000,000 aggregate commercial general liability coverage, workers' compensation at statutory limits, and property/builder's risk coverage at 100 percent of project value with deductibles not exceeding $25,000.