Certificate_of_partial_payment.pdf
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- Solicitation number
- 25/26-055
- Issued by
- Clay County, Harold CDP, Florida
About this file
This is a Certificate of Partial Payment form for the Clay County Board of County Commissioners' hurricane roof repair project for Exhibit Hall 2 and Cattlemen's Arena at the Clay County Fairgrounds. The project involves roof system demolition and installation work, including 8,500 square feet of new metal roof panels with fasteners, sealants, and flashing for Exhibit Hall 2, and for Cattlemen's Arena, installation of 134 linear feet of metal roof gable cap, sealing and re-screwing of 2,905 square feet of metal roofing skylight panels, and installation of 30,000 square feet of R-11 drape insulation with an alternate bid option for 22,000 square feet. A mandatory pre-bid meeting was held on March 19, 2026, at 9:00 a.m., with inquiries due by March 25, 2026, at 2:26 p.m. Bids were required to be submitted electronically by April 6, 2026, at 4:00 p.m., with bid opening on April 7, 2026, at 9:00 a.m. Substantial completion is required within 120 days from the Notice to Proceed, with final completion within 30 days following punch list delivery, and liquidated damages of $100 per day apply for delays beyond the final completion date.
The certificate verifies that all work has been performed in accordance with contract terms and that the vendor certifies payment of subcontractors and suppliers within prescribed timeframes—within 10 days for prime contractor payments and within 7 days for subcontractor payments to their suppliers. Monthly payments are made based on work completed under the Florida Local Government Prompt Payment Act. The project is federally funded through FEMA Public Assistance Grant Agreement No. 2024/2025-42 and subject to federal procurement standards, Clay County's local preference policy, and Buy American requirements. Qualified contractors must be Florida-licensed, registered with the Florida Department of State, and have five years of similar experience. A five percent bid bond is required, with performance and payment bonds mandated given the project value exceeding $200,000, due within 10 days of contract execution. Insurance requirements include commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation at statutory limits, and property/builder's risk coverage at 100 percent of project value with deductibles not exceeding $25,000. All materials and workmanship are warranted for two years from substantial completion.
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Text version
CERTIFICATE OF PARTIAL PAYMENT
PAYMENT # __________
TOTAL DUE THIS PAYMENT_______________
CERTIFICATE OF THE VENDOR: According to the best of my knowledge and belief, I certify that all items and amounts shown on the face of this certificate are correct and that all work has been performed and/or material applied in full accordance with the terms and conditions of the contract. I further certify that all subcontractors and suppliers having an interest in the contract have been provided their pro rata shares of the payment out of previous progress payments received for all work completed and materials furnished in the previous period, less any retainage withheld by the prime contractor pursuant to an agreement with a subcontractor. I further certify that within 10 days after receipt of payment hereon the contractor shall remit payment due to those subcontractors and suppliers hired by the contractor that furnished labor, services, or materials, the undisputed cost of which to the contractor is reflected in the payment application for which this certificate is issued. I further certify that the contractor will ensure that any subcontractor receiving such payment shall within 7 days thereafter remit payment due to subcontractors and suppliers hired by the subcontractor that furnished labor, services, or materials, the cost of which to the subcontractor is reflected in the payment application for which this certificate is issued.
Date: __________ Vendor: ________________________________________ By: ___________
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