CEI_SCOPE_OF_SERVICES__DEBRIS_AND_SEDIMENT_REMOVAL_20260818.pdf

CEI SCOPE OF SERVICES

for

BANK REPAIR, CANAL DEBRIS AND SEDIMENT REMOVAL SITES

FORT MYERS, FLORIDA

The City of Fort Myers (City) requests submittals from interested CEI firms and qualified Respondents to provide: Construction Engineering Inspection services associated with Waterway Debris Collection and Removal / NRCS Emergency Watershed Protection Grant. This includes minor clearing, bank repair, debris and sediment removal from waterways and canals, repairing eroded areas, installing articulated concrete block mats, and vegetative restoration measures.

This project is being funded through The USDA's Natural Resources Conservation Service

(NRCS)

I. ITEMS OF WORK TO BE INSPECTED

The work to be accomplished under this contract consists of minor clearing, bank repair, debris and sediment removal from waterways and canals, repairing eroded areas, installing articulated concrete block mats, and vegetative restoration measures.

The intensity of the inspection of these items will vary from periodic to continuous. The intensity of the inspection will depend on the complexity of the work item and what the damaging results would be should that portion of the installation fail.

The timing and intensity of the required inspection is shown in Table 1. Support personnel should be provided as needed to assist the assigned inspector.

Other types of work items may be encountered during construction. The intensity of the inspection will be determined by the Inspector or Engineer.

A. Clearing

Limited inspection will be required on clearing. The inspector will check the site to verify that the item was completed in accordance with the plan and specifications.

B. Bank Repair bank repair operations will require periodic inspection. The inspector shall be on-site to ensure that unsuitable bank material has been removed prior to regrading.

The inspector shall be on-site to ensure the fill is of suitable material and to make sure the fill has sufficient moisture content (not too wet) and is in accordance with the plans and specifications.

C. Installing Geotextile

The inspection effort for this item will be to ensure proper material and installation of the geotextile. The inspector will need to check the geotextile to ensure that the specified type is installed. The inspector will record the type, weight, and manufacturer of the geotextile. The inspector will confirm the area to be covered by the geotextile.

D. Articulated Concrete Block Mats (ACB)

The inspection effort for this item will be to ensure the proper installation and placement of the ACB on the geotextile. Refer to section “C” for the inspection effort required for the geotextile. The inspector will confirm the area to be covered. Ensure the ACB are installed to the neat lines and grades as shown on the drawings, Ensure banks are properly graded to remove voids. The number of ACB mats installed will be counted and linear footage verified.

E. Vegetative Measures

Periodic inspection will be required in all areas to be revegetated. The inspector will confirm areas to be vegetated and the type of vegetative requirement at each area. Inspection will require that the sod be checked as to the quality and type specified. Vegetated areas will be measured, and the inspector will need to verify linear footage quantities.

F. Debris and Sediment Removal

Periodic inspection will be required for all areas involving debris and sediment removal. Underwater debris removal in Billy Creek shall be inspected at low tide.

Table 1

Item Inspector NRCS Engineer

Sediment And Debris Removal P P

Articulated Concrete Block Mats C P/F

Clearing P/F -

Bank Repair P/F P/F

Geotextile C -

Vegetative Measures P/F P/F

Legend: C - Continuous

P - Periodic

F - Final

II. INSPECTOR SKILLS NEEDED TO PERFORM THE REQUIRED INSPECTIONS

A. Ability to manage an inspection program effectively.

B. Must understand the design concepts of the job to ensure that it is installed properly and functions properly.

C. Must be familiar with quality assurance and inspection needed for installation of, geotextiles and Articulated Concrete Block Mats (ACB) or other materials used in the work.

D. Ability to establish and maintain effective working relationships and clear communications with the contractor and others involved or affected by the project.

E. Thorough understanding of all contract provisions.

F. Ability to recognize potential safety hazards and take the necessary actions to avoid them as much as possible.

G. Ability to anticipate potential conflicts of work activities with existing utilities and fixed improvements and to take the necessary actions to resolve them in the most efficient manner.

H. Ability to administer contracts to include preparation of contract modifications and pay estimates on a timely basis.

III. STAFF NEEDED TO PERFORM REQUIRED INSPECTIONS

One Inspector shall be available to inspect the construction progress at critical points during construction as shown in Table 1. The Inspector will ensure overall compliance with plans and specifications and recommend needed modifications

The Inspector will be needed for the duration of the contract. In addition, one additional person will need to be on call to fill in if the Inspector is absent from work.

The NRCS Engineer will periodically check on construction and review all requested modifications.

IV. TESTING EQUIPMENT AND FACILITIES NEEDED

No testing equipment nor facilities will be needed by the Inspector.

Compaction test will be performed by a testing lab approved by the engineer as needed.

The inspector will need equipment such as a survey level, rod, and measuring tape or wheel, Etc. to check the contractor’s work.

V. NAMES OF QUALIFIED PERSONNEL

The contractor will be responsible for coordinating inspection of the completed improvements. A backup inspector will need to be designated in the event the primary inspector is not available.

Derek Spoerl, P.E., will serve as City of Fort Myers’ project manager to perform periodic reviews by visiting the work site and/or by verbal communications with the Inspector, to assist on problems that may develop requiring modifications, or contractual problems with the contractor.

VI. DOCUMENTATION AND REPORTS TO BE PREPARED

A daily job diary shall be kept by the Inspector, and entries shall be completed daily for the duration of the contract using the city’s 3rd-party Project Management software Procore website.

The Platform is used to manage design document packages, construction documents (change orders, RFls, RFPs, field orders, field reports/observations, consultant reports/observations, etc.), project financials, invoice management, quality/safety reports, close-out documents, and other project-related documents for records retention purposes.

Weekly progress reports shall be submitted to the City and shall include:

• Work completed during the reporting period

• Work planned for the upcoming period

• Site inspection summaries

• Quantities processed or removed

• Problems encountered

• Corrective actions implemented

Quantity computations for all materials shall be recorded including measurements. The computations shall be checked and initialed by a second person.

Digital photos shall be taken throughout the term of the contract to document the work.

The photos retained shall be submitted and logged clearly identifying the job and what the photo is about. The log and photos shall be submitted through the city’s Procore site along with the final as-built drawings.

At the completion of the job, the Contractor’s Engineer shall furnish certification that the works of improvement meets all specifications. The Engineer shall also furnish a sealed set of AS BUILTS and a list of the items installed along with the quantity of each to the city. The AS-BUILT drawings shall be kept up to date during construction and the final AS-BUILT drawings shall be checked by the Engineer.

Survey notes documenting the installation and measurements shall be recorded in a bound field book. Quantity computations for all materials shall be recorded including measurements. The computations shall be checked and initialed by a second person.