Ceasefire RFP Project Information Packet.pdf

RFP # 00002731 1 of 19 RFP Information Packet

RFP Number 00002731

Services

March 25, 2026

Request for Proposals (RFP) for

Ceasefire Community Violence Intervention and Support Services Project Information Packet Section 1: Opportunity Overview Section 2: How Your Proposal Will Be Evaluated Section 3: Scope of Work Section 4: Exhibits Section 5: Sample Contract Section 6: RFP Terms and Conditions

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RFP at a Glance

Proposals Due:

April 15, 2026 at 5:00PM Pacific Time

Summary:

The Ceasefire Community Response Program (CCRP) is the City of Portland’s coordinated gun violence reduction strategy focused on individuals at the highest risk of involvement in firearm violence. Using a data-driven approach aligned with the Gun Violence Reduction Strategy (GVRS), the program partners with community-based organizations to deliver intensive case management, credible messenger outreach, cognitive behavioral interventions, and service connections designed to prevent shootings and reduce retaliation. Through this RFP, the City seeks qualified partners to provide targeted violence intervention services that support this coordinated strategy.

Have Questions or Need Help? Single Point of Contact:

Send questions, requests for clarification, or requests for assistance by 7 calendar days before April 8, 2026 by 5:pm p.m. Pacific Time. Any questions received after may not be answered. Only the Single Point of Contact can answer questions about this RFP.

Destinee Strickland Procurement Specialist Procurement Services

(503) 865-6155 destinee.strickland@portlandoregon.gov mailto:destinee.strickland@portlandoregon.gov

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Section 1: Opportunity Overview

1.1 Background

Public Safety Service Area Overview

The Public Safety Service Area within the City of Portland brings together multiple bureaus and programs responsible for reducing violence, improving community safety, and coordinating prevention and response strategies across the city. It reflects Portland’s shift toward a public health–informed approach to safety that combines enforcement, prevention, intervention, and victim support.

The Ceasefire Community Response Program (CCRP) coordinates the City’s evidence-informed gun violence reduction strategy. Ceasefire focuses on individuals at the highest risk of involvement in shootings either as victims or perpetrators using a targeted intervention model. The strategy integrates case management, credible messenger outreach, cognitive behavioral therapy, workforce development, and coordinated communication about consequences and available support.

The Office of Violence Prevention (OVP) leads upstream and community-based violence reduction initiatives. OVP focuses on prevention strategies, youth engagement, victim services, and partnerships with community organizations. Its work emphasizes long-term risk reduction and community stabilization.

A central bureau within the Service Area is the Portland Police Bureau (PPB), which is responsible for law enforcement, investigations, patrol operations, and accountability. PPB collaborates with community-based partners and other City programs to respond to shootings, conduct investigations, and participate in problem-solving efforts tied to violence trends.

The Public Safety Service Area also works closely with partners such as the City Attorney’s Office, community-based organizations, county agencies, and regional systems (e.g., probation, courts, and behavioral health providers). This cross-system coordination allows the City to align enforcement efforts with prevention and intervention resources.

Portland Street Response, housed within the Public Safety Service Area, provides a non-police response to nonviolent behavioral health, mental health, and low-acuity medical 911 calls. Teams consisting of trained community health workers and EMTs respond to calls where law enforcement is not the most appropriate first option, focusing on de-escalation, stabilization, and connection to services. By diverting suitable calls away from police response, Portland Street Response supports

RFP # 00002731 4 of 19 RFP Information Packet more efficient use of sworn resources while ensuring individuals in crisis receive trauma-informed, service-oriented care.

Overall, Portland’s Public Safety Service Area is structured to balance accountability with opportunity - leveraging data, community partnerships, and targeted investments to reduce violence while supporting individuals and neighborhoods most impacted by gun violence.

City of Portland Ceasefire Program Overview

The City of Portland’s Ceasefire Program is the City’s coordinated gun violence reduction initiative, grounded in evidence-based practices and focused on saving lives and reducing serious violence.

The Gun Violence Reduction Strategy (GVRS) is a comprehensive method of identifying the individuals in a jurisdiction who are at the very highest risk of being involved in gun violence and employing effective interventions to intervene with those individuals and their conflicts to significantly reduce gun violence.

Ceasefire operationalizes GVRS through problem analysis, data-driven identification, and focused intervention. Individuals are identified based on risk and conflict dynamics—not broad demographic characteristics. Interventions are delivered with sufficient intensity, consistency, and duration to reduce retaliation, prevent re-injury, and interrupt cycles of violence.

Ceasefire is the City of Portland’s Gun Violence Reduction Strategy (GVRS), designed to increase public safety and reduce gun violence by focusing resources on individuals and groups at the highest risk of involvement in firearm violence.

Since the historic spike in gun violence in 2021, the City has experienced a measurable reduction in shootings. The City remains committed to sustaining and accelerating this positive trend through strategic, evidence-informed investments.

Through this Request for Proposals (RFP), the City will contract with qualified community-based organizations to deliver coordinated violence intervention services aligned with the GVRS model.

Needs Statement

The City of Portland is seeking qualified community-based organizations to provide Community Violence Intervention (CVI) and related support services aligned with the City’s Ceasefire Program and the Gun Violence Reduction Strategy (GVRS).

See the Scope of Work below for a complete list of the City’s product specifications, technical and required services, and deliverables.

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1.2 Outcome Goals

1. Reduction in Firearm-Related Re-Involvement

Achieve a measurable reduction in firearm-related arrests, victimization, and retaliatory involvement among actively enrolled participants during the contract period.

2. Sustained Participant Engagement

Maintain consistent engagement with high-risk participants, demonstrated through regular documented contact, attendance at required sessions, and adherence to individualized service plans.

3. Increased Stabilization and Service Linkage

Increase successful referrals and confirmed participation in employment, education, behavioral health, and substance use treatment services for enrolled participants.

4. Improved Behavioral Outcomes Through CBT

Demonstrate measurable improvements in impulse control, emotional regulation, cognitive restructuring, and conflict resolution among participants engaged in CBT programming.

7. High-Fidelity Program Implementation

Ensure consistent delivery of intensive case management, CBT, and outreach services in alignment with the Gun Violence Reduction Strategy (GVRS) framework, including participation in coordination meetings, shooting reviews, and data reporting requirements.

1.3 Contract Details

The City may make multiple awards, a single award, which will have an initial term or 1 year with the option to extend.

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1.4 Estimated RFP Timeline

The timeline below is an estimate for the RFP and Contracting process.

Event Date

Deadline for RFP Questions April 8, 2026

Written proposals due at 5:00 p.m. (for Phase 1) April 15 2026

Short list posted and Phase 2 instructions shared [if applicable] May

Notice of Intent to Award Posted May – early June

The City will adjust the schedule as necessary.

1.7 Addenda

The City will share more information about this RFP if something is missing or unclear. The City will share this information as an addendum (or addenda, if more than one). The City will post addenda on the City’s Procurement Website BuySpeed.

Addenda issued seventy-two (72) hours or more before the due date are binding. The seventy-two

(72) hour window excludes Saturdays, Sundays, and City-observed holidays.

You are responsible for complying with the addenda, even if you do not see it.

https://procure.portlandoregon.gov/bso/ https://www.portland.gov/policies/human-resources-administrative-rules/leaves/hrar-602-holidays

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Section 2: How Your Proposal Will Be Evaluated

2.1 Proposal Review and Selection

Evaluation Overview

The City will appoint an Evaluation Committee (Committee) to evaluate the proposals received. To score proposals, the Committee will evaluate each proposal using the criteria below. The Committee may seek outside expertise. The Committee will require at least ten (10) Business Days to evaluate and score the proposals.

The City will decide how or when to proceed through the evaluation process. The City will also decide if additional clarifications are needed, when to begin or end negotiations, reasonable timelines, and whether to open negotiations with a lower scoring proposer.

The City can also decide to cancel the solicitation or reject all proposals.

Evaluation Process

Each proposal is evaluated using these criteria:

Responsiveness, Responsibility, and Mandatory Criteria

The City will determine if you are a Responsible Proposer who has submitted a Responsive Proposal (ORS 279B.005).

Refer to Portland Public Contracting Rules for details.

All selected contractors will be expected to:

• Partner and collaborate closely with the City of Portland Ceasefire program

• Participate in coordinated strategy meetings, shooting reviews, and call-ins as required

• Share relevant information in a timely and appropriate manner to support violence reduction efforts

• Collaborate with system partners, including law enforcement, hospitals, schools, workforce providers, and other community-based organizations https://www.portland.gov/policies/public-contracting-rules

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Contractors will operate as part of a coordinated ecosystem and will be guided by the City to ensure alignment with the broader violence reduction strategy. Uphold consistent messaging regarding Ceasefire goals and services

• Evaluation criteria will be applied based on the funding category for which the proposer is applying. Proposers will only be evaluated on criteria relevant to their proposed service category (e.g., ICM, CBT, Workforce, HVIP, or Technical Assistance). Criteria that are not applicable to a proposer’s service category will not negatively impact scoring.

• Proposers may apply to more than one category within this RFP. If applying to multiple categories, proposers must clearly indicate each category they are applying for and respond to all questions relevant to each selected category.

Eligibility Limitation for Emerging Organizations

Any proposer with an annual organizational operating budget of less than $1,000,000 is eligible to receive no more than $500,000 in funding under any single category within this

RFP.

Proposers are strongly encouraged to review all eligibility requirements and funding limitations carefully. Proposals that do not comply with these requirements may be deemed non-responsive.

Evaluation Phase 1–Written Scoring

Proposals that meet the responsiveness, responsibility, and mandatory requirements will be evaluated in Evaluation Phase 1. The Committee will conduct a detailed review of the written proposals:

Evaluation Criteria

Total Points

Sub-Criteria Sub-

Criteria Points

Proposer Capabilities

25 ---------------------------- -

Relevant Program Experience (ICM, CBT, Workforce, HVIP, or TA as applicable)

Past Contract Performance & Compliance 5

Established ICM Program 5

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Project Team

Administrative Capacity Requirement (billing, invoicing, compliance staffing)

Remaining Project Team Criteria (staff qualifications, community relationships, staffing structure)

Project Approach

20 ---------------------------- -

Data Systems Capacity (Apricot or comparable system)

Remaining Project Approach Criteria (GVRS alignment, service model, coordination)

References 6 — —

Pricing 14 — —

Corporate Responsibility

Operating Budget > $1M 5

Equal Employment Opportunity and Access in Subcontracting

Equal Opportunity Employer and Community Involvement

Sustainable Business Practices 4

Total 100

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Short Listing

At the end of any evaluation phase, the Evaluation Committee may focus on only a limited number of proposals by developing a “short list” based on the scores. The number of proposals on the short list depends on the number of proposals the Committee believes have a reasonable chance of leading to a contract award. If you are eliminated from further consideration, you will be notified by a Notice of Shortlisting posted on the City’s Procurement Website.

Subsequent Evaluation Phases

The City will proceed with subsequent evaluation phases as needed. These phases may include oral interviews, demonstrations, presentations, site visits, clarification of the proposals, or other activities.

If you are invited to participate in subsequent evaluation phases, the City will share additional information and instructions a reasonable amount of time before any further evaluation is held.

Evaluation Phase 2 – Interviews, Demonstrations, or Presentations [Optional]

The scoring of Phase 2 generally will be as follows. [Include the following if you don’t know what the evaluation criteria will be in advance:] Further detail on specific criteria, weighting, and point breakdown will be part of the information and instructions provided by the City at the end of Phase 1.

Phase 2 Evaluation Criteria

Evaluation Criteria % Allocation

Content of Phase 2 Evaluation

To be determined

Additional Optional Evaluation Phases and Methods

In addition to the evaluation phases above, the City can use other methods like best and final offers, serial negotiations, and competitive simultaneous negotiations.

Proposers eliminated at any stage of the evaluation process will be notified.

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Total Overall Score

At the end of each evaluation phase, the points from that phase will be added to your cumulative score to determine your Total Overall Score. The proposer with the highest Total Overall Score may be identified as the finalist.

The selection of the finalist may also be based on negotiated costs and agreeing to the City’s terms and conditions within the City’s Sample Contract.

Negotiations will follow with the finalist. If successful, negotiations may result in a final award and Contract for the work. If the Contract with the finalist cannot be reached within a time that is reasonable to the City, the City may elevate the proposer with the next highest Total Overall Score to be the finalist.

2.2 Award Review and Protest

Review

The City will post a Notice of Intent to Negotiate and Award on the City's Procurement Website. The Notice will identify the proposer(s) to which the City intends to award a contract.

Following the Notice of Intent to Negotiate and Award, the public may view proposal documents, in accordance with the Oregon Public Records Act.

If you were not awarded the Contract, you can ask for clarification or debriefing, request time to review the selection procedures, or discuss the scoring methods used by the Evaluation Committee.

Protests

Proposers can challenge the City’s decision to exclude the proposer from the next step in the evaluation process, and to award a contract. If you wish to protest your elimination, you must submit a protest within seven (7) Calendar Days of the City’s posting of the Notice of Short List or Notice of Intent to Award.

Proposers can read Portland Public Contracting Rules regarding protest procedures, all of which may be found online: https://www.portland.gov/policies/public-contracting-rules. Proposers may also learn more about protests by reviewing ORS 279B.405 and ORS 279B.410.

Protesters may not use judicial appeal rights unless all protest and appeal rights are exhausted.

https://www.portland.gov/policies/public-contracting-rules

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Section 3: Scope of Work Service Model Expectations

Services funded through this RFP must align with the Ceasefire Gun Violence Reduction Strategy (GVRS) framework and may include:

• Intensive Case Management (ICM) with relationship-based engagement and street-level outreach

• Cognitive Behavioral Therapy (CBT) and workforce programming to support behavioral change

• Coordination with Technical Assistance (TA) providers to strengthen implementation, compliance, sustainability, and outreach

All providers are expected to operate within the principles of the GVRS, high-risk identification, coordinated intervention, and data-driven performance management.

Contractor Role and Scope Depending on the awarded category, contractors may deliver one or more of the following components:

Relentless Pursuit

Reducing gun violence requires focused, intensive engagement with individuals at the highest risk of involvement. These individuals often have significant justice system involvement, connections to recent incidents, and may be disengaged from traditional systems.

Relentless Pursuit requires persistent, proactive, and relationship-centered engagement strategies, including:

• Calls, texts, and direct outreach

• In-person visits in homes and communities

• Engagement through trusted family or community connections

• Ongoing follow-up despite initial resistance

All engagement must be consistent, professional, and grounded in safety.

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Intensive Case Management (ICM) ICM providers deliver high-touch, relationship-based services to individuals at the highest risk.

Requirements:

• Small caseloads (ideally no more than 8 participants per staff)

• Frequent, in-person engagement

• Individualized service plans

• Crisis response and safety planning

• Connection to employment, education, behavioral health, and stabilization supports

ICM is defined by both focus (high-risk individuals) and intensity (frequent engagement).

Cognitive Behavioral Therapy (CBT) and Workforce Development CBT supports participants in changing thought patterns and behaviors linked to violence.

CBT may include:

• Individual skill-building within case management

• Structured, cohort-based group programming

CBT must:

• Focus on cognitive restructuring, emotional regulation, and impulse control

• Use structured curriculum and consistent facilitation

• Incorporate real-life application and scenario-based learning

• Be delivered with fidelity and clinical oversight as required

CBT services are structured behavioral interventions—not traditional therapy.

Workforce programming must provide practical, skill-based pathways (e.g., trades, creative industries) and coordinate closely with CBT providers.

Adult Intensive Case Management (ICM) Maximum Award: $1.8M (multiple awards)

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Purpose

Provide intensive intervention services to adults (18+) at highest risk of gun violence.

Target Population

Individuals identified through:

• Custom notifications and call-ins

• Law enforcement, community, or hospital referrals

Core Services

1. Intensive Case Management

a. Weekly (or more frequent) contact

b. Individualized service plans

c. Crisis response and ongoing engagement

2. Street-Level Intervention

a. Community-based outreach

b. Conflict mediation and de-escalation

c. Coordination with Ceasefire leadership

3. Service Linkage

a. Employment, education, behavioral health, and basic needs navigation

Performance Expectations

• Sustained participant engagement

• Reduced firearm-related involvement

• Participation in coordination meetings

• Accurate documentation and reporting

Budget Requirements

• 80% Personnel

• 10% Operations (including training)

• 10% Administrative

Youth Intensive Case Management (ICM) Maximum Award: $700K (multiple awards)

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Purpose

Provide trauma-informed, developmentally appropriate services to high-risk youth.

Target Population

Youth (typically 13–17, up to 24 for transition-age youth) referred through schools, community partners, or the justice system.

Core Services

• Lower caseload ratios

• Weekly engagement and family involvement

• School coordination and attendance support

• Conflict mediation and prevention

• Mentorship, life skills, and pro-social development

Performance Expectations

• Increased school engagement

• Reduced violence involvement

• Improved pro-social outcomes

• Participation in coordination meetings

Budget Requirements

• 80% Personnel

• 10% Operations

• 10% Administrative

Cognitive Behavioral Therapy (CBT)

Core Requirements

• Cohort-based programming (up to 15 participants)

• Two sessions per week for ~6 months

• Consistent facilitators

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Curriculum Must Include:

• Cognitive restructuring

• Emotional regulation

• Decision-making under stress

• Conflict de-escalation

• Evidence based curriculum delivery (examples: Readi Chicago, HEAT, etc.)

Additional Expectations

• Strong coordination with ICM and workforce providers

• Participant engagement and retention strategies

• Clinical oversight and fidelity monitoring

• Accurate reporting and participation in evaluation efforts

Hospital-Based Violence Intervention (HVIP / HHP) Maximum Award: $400K

Purpose

Provide immediate intervention to victims of violence and ensure connection to community services. Must have ability to access victims within hospitals and established MOU.

Core Services

• Bedside engagement within 24–72 hours

• Safety planning and risk assessment

• Warm handoff to ICM providers

• Follow-up support (6–12 months)

• Integration with hospital and community health workers systems

Performance Expectations

• Reduced re-injury rates

• Successful service connections

• Timely engagement

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Technical Assistance (TA) Maximum Award: $125K

Purpose

Strengthen provider capacity, compliance, and program quality.

Scope May Include:

• Contract compliance and fiscal management

• Data systems and documentation

• CBT implementation support

• Organizational development and sustainability

• Communications and storytelling

Performance Expectations

• Clear work plan

• Measurable improvements in provider performance

• Regular reporting to Ceasefire leadership

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Section 4: Sample Contract Attachment A

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Section 5: RFP Terms and Conditions Link to RFP Terms and Conditions: https://www.portland.gov/business-opportunities/documents/terms-and-conditions-rfp-sample-v11/download

If proposers have an operating budget under 1m, they are only eligible to receive up to 500k in this

RFP.

https://www.portland.gov/business-opportunities/documents/terms-and-conditions-rfp-sample-v11/download https://www.portland.gov/business-opportunities/documents/terms-and-conditions-rfp-sample-v11/download