00002731 Ceasefire Addendum 2~1.pdf

Sylvester Donelson, Jr. Tracy Warren Raymond C. Lee III Chief Procurement Officer Interim Deputy City Administrator City Administrator

April 10, 2026

ADDENDUM NO. 2

RFP No. 00002731

FOR

Ceasefire Community Violence Intervention and Support Services

Bids or Proposals Due: April 20, 2026 By: 5:00 pm

This document provides responses to questions submitted by prospective proposers.

The intent is to ensure clarity regarding application requirements, service categories, and expectations for participation in the Ceasefire Community Response Program.

All proposers are responsible for reviewing this addendum in full and incorporating this guidance into their proposal submissions. Any changes made by this Addendum to said specifications offset only the portion of the words or paragraphs specifically mentioned herein, and the balance of the specifications remain in full force. It is the responsibility of all respondents to conform to this addendum.

Available Service Categories Proposers may apply to one or more of the following categories:

1. Adult Intensive Case Management (ICM)

2. Youth Intensive Case Management (ICM)

3. Hospital Based Violence Intervention Programming (HVIP)

3. Cognitive Behavioral Therapy (CBT)

4. Workforce Development Services

5. Technical Assistance (TA)

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Each category represents a distinct component of the City’s gun violence reduction strategy and will be evaluated independently.

Ceasefire is a violence intervention strategy, focused on individuals at the highest risk of being involved in gun violence. As such, this RFP is intended to fund intervention services only.

Programs or proposals that are primarily prevention-focused, broadly targeted to general populations, or not directly serving individuals at highest risk of gun violence involvement are not aligned with this funding opportunity and may not be considered for award.

Proposers must clearly demonstrate how their services:

• Directly serve individuals identified as high risk (review Ceasefires high risk profile)

• Align with targeted, intensive intervention approaches

• Support behavior change, stabilization, and long-term outcomes for participants

Clarifying Questions & Responses

1. Applying to Multiple Categories Answer:

Proposers may apply to one or more categories; however, a separate application must be submitted for each category.

Each application must include:

• A category-specific project approach

• A dedicated budget

• A clearly defined staffing model

2. Maximum Request for CBT Answer:

There is no fixed maximum request for the CBT category. Proposers should submit budgets that are:

• Reasonable and justified

• Aligned with the scale and scope of services proposed

• Based on what is requested in the RFP and reflective of those requirements

• Reflective of full program implementation

This category is intended for experienced providers with demonstrated ability to implement CBT interventions, particularly with high-risk populations.

3. Relentless Pursuit Answer:

Relentless Pursuit is not a standalone category. It is a core expectation of the Ceasefire strategy and must be integrated into:

• Intensive Case Management (ICM)

• Cognitive Behavioral Therapy (CBT) Proposals should describe how they will:

• Maintain consistent engagement with participants

• Re-engage individuals who disengage

• Coordinate across partners to support continuity of care

4. Page Limit & Attachments

The 20-page limit applies only to the proposal narrative.

The following items do not count toward the page limit:

• Pricing proposal

• Required attachments (e.g., resumes, workplans, charts)

• Copies of standard reports

Proposers should be concise and ensure all narrative responses are complete and directly address the questions.

5. Staffing Requirements Answer:

ICM and CBT:

Staff must be solely dedicated to this program due to the intensive nature of the work, which includes:

• Frequent participant engagement

• Crisis response and follow-up

• Coordination with City and partner agencies

Proposers must ensure that staff assigned to this contract are full-time and exclusively committed to Ceasefire services under this award. Staff who are concurrently assigned to other programs or responsibilities within an organization will not be considered fully dedicated to this program.

For example, a staff member currently managing or supporting another program within your organization cannot be proposed as a full-time Intensive Case Manager under this contract.

If awarded, the City will require:

• Resumes for all proposed staff

• Verification that staffing allocations align with the proposed scope and level of effort

The City expects clear, transparent staffing plans. Duplicate allocation of staff across multiple funding streams or programs (“double dipping”) is not permitted.

Workforce and Technical Assistance:

Staffing may be more flexible; however, proposers must demonstrate:

• Sufficient capacity

• Ability to prioritize Ceasefire participants

• Consistent and reliable service delivery

If awarded, the City will require:

• Resumes for all proposed staff

6. Standard Reports

Copies of standard reports used in existing contracts should be included as attachments and do not count toward the page limit.

7. Technical Assistance Expectations Answer:

Technical Assistance providers are expected to support both the City and community-based organizations in strengthening program implementation.

This may include:

• Training and coaching

• Supporting CBT implementation and fidelity

• Organizational capacity building

• Operational and program development support

• Scaling and infrastructure development

Proposers should demonstrate experience working with:

• Government agencies

• Community-based organizations

• Behavioral health or violence intervention programs

8. Proposal Due Date

April 20, 2026 at 5:00 PM (PST) Late submissions will not be accepted.

9. Page Count & Formatting Requirements Answer:

Page count requirements are outlined on Page 5 of the Response Packet.

Proposers must adhere to:

• All page limits

• Formatting requirements

All proposals must use:

• A basic, readable font (e.g., Aptos, Times New Roman, or similar)

• 11- or 12-point font size Failure to comply may impact proposal evaluation.

10. Workforce & CBT Relationship Answer:

Workforce Development is a separate category, but it is intentionally connected to ICM and CBT within the Ceasefire model.

Proposers must demonstrate:

• How they will accept referrals from ICM and CBT providers

• How their programming supports participants transitioning into employment

Workforce providers must have:

• An existing and operational program

• Direct pathways to training, job placement, or employment

Additional Requirements & Expectations

11. Coordination & Partnership All selected providers will be expected to:

• Participate in regular coordination meetings

• Engage in referral and case coordination processes

• Work collaboratively within a shared violence reduction strategy

This model requires active partnership and communication across providers.

12. Data & Reporting All providers must:

• Utilize the City’s designated data system (e.g., Apricot or equivalent)

• Submit timely and accurate reports and invoices

• Track participant engagement, services, and outcomes

Data compliance is a core contract requirement.

13. Experience with High-Risk Populations Proposers must demonstrate:

• Experience working with individuals at highest risk of gun violence involvement

• Ability to deliver trauma-informed and culturally responsive services

14. Program Readiness This RFP prioritizes providers who:

• Have existing programs and infrastructure

• Can begin services quickly upon contract execution

15. Budget Expectations Budgets must:

• Align with proposed services

• Reflect realistic costs

• Demonstrate the ability to deliver services effectively

Closing Clarification on Evaluation Criteria All proposals will be evaluated based on:

• Alignment with the Ceasefire (GVRS) strategy

• Organizational experience and capacity

• Strength of the proposed approach

• Ability to collaborate and deliver measurable outcomes

Please direct all questions and concerns to James Moering, Procurement Supervisor at james.moering@portlandoregon.gov or Destinee Strickland, Procurement Specialist at 503-865-6155.

End of Addendum mailto:james.moering@portlandoregon.gov