2012 Career Forum Class of 2009 - RFQ Parts I-V.doc

Solicitation # CC-11-HQ-Q-0013

PART I - SUPPLIES OR SERVICES AND PRICES/COSTS

Career Forum – Class of 2009

The contractor, hereafter referred to as the "hotel", shall provide the facilities and services listed in Part II - Statement of Work in support of the OCC Career Forum – Class of 2009 Conference, hereafter referred to as the "conference", at the price specified in each Contract Line Item Number (CLIN) on pages 2 and 3. These prices shall be in effect from the date of award of the contract through the Performance Period of the contract.

TAX EXEMPTION: The Office of the Comptroller of the Currency (OCC) is a bureau of the Department of the Treasury and, as such, is exempt from most taxes. The unit prices shall be inclusive, meaning that they include any federal, state, and local taxes from which OCC is NOT exempt. In addition, these prices shall include all other fees, such as service charges or gratuities, if applicable.

The facility will be compensated as follows for the rooms/services it provides as required in this contract:

1.

CLIN 1.0 -- Guest Rooms. The hotel will be paid the fixed inclusive unit price per room per night specified in CLIN 1.1. The hotel should provide the best rate it has available if not the GSA Government per diem rate.

2.

CLIN 2.0 -- Meeting Rooms. The hotel will be paid the fixed inclusive unit price per room per period specified in CLINs 2.1 - 2.5. An entry of "N/C" indicates that there is no charge for the room. The period of time each room is required is shown in the Schedule in Part II, page 7.

3.

CLIN 3.0 -- Food and Beverages.

· The hotel will be paid the fixed inclusive unit price per person specified in CLINs 3.1 & 3.2.

· The hotel’s banquet menus and prices will be incorporated in the contract (CLIN 3.3), and the hotel will be paid for items ordered.

4.

CLIN 4.0 -- Audio Visual Equipment/Labor and Business Center Services.

· The facility will be paid the fixed inclusive unit price per page of photocopying specified in CLIN 4.1.

· The facility's AV price list and business center price list will be incorporated in the contract (CLIN 4.2), including multimedia projectors, and the facility will be paid for items ordered.

5. CLIN 5.0 -- Parking.

· The facility will be paid the fixed inclusive price for overnight OCC guests in CLIN 5.1.

· The facility will be paid the fixed inclusive price for day parking for conference attendees in CLIN 5.2.

· The facility shall provide ten (10) parking permits to OCC at no charge (CLIN 5.3).

6.

CLIN 6.0 -- Other Direct Costs. The facility will be paid up to the not-to-exceed amount in CLIN 6.1 to cover items ordered by OCC but not specified in the other CLINs.

Hotel: ______________________________________

CLIN 1.0 - GUEST ROOMS

CLIN 2.0 - MEETING ROOMS (See Schedule in Part II, pages 7)

Classroom Room per day

(1 per day)

(1 per day)

(1 per day)

(1 per day)

(1 per day)

* The unit price shall include any labor required to set, change and tear down a room configuration. An entry of "N/C" rather than a price indicates there is "No Charge" for the room.

CLIN 3.0 - FOOD & BEVERAGE

3.1

N/A

N/A

* The OCC has the right to purchase food and beverages by any unit categories published in the facility’s banquet menus at the prices specified in those menus. The inclusive unit price in CLIN 3.1 and 3.2 takes precedence over the facility’s published banquet menu price, if the CLIN price is lower.

CLIN 4.0 - Audio Visual Equipment/Labor and Business Center Services

N/A

N/A

* The OCC has the right to purchase AV equipment and business center services by any unit categories published in the AV and business center price lists. The inclusive unit price in CLIN 4.0 takes precedence over the facility’s published business center services price, if the CLIN price is lower.

CLIN 5.0 - PARKING

(inclusive)

N/C

N/C

* This quantity is based upon a per 24-hour period and will be needed for each of the nights of lodging needed.

CLIN 6.0 - OTHER DIRECT COSTS

(inclusive)

NTE TOTAL AMOUNT

PART II - PERFORMANCE WORK STATEMENT

1.0

BACKGROUND

The Office of the Comptroller of the Currency (OCC) charters, regulates, and supervises the national banks and the federal branches and agencies of foreign banks. Headquartered in Washington, DC, the OCC is responsible for promoting and assuring the safety and soundness of the country’s system of national banks and maintaining its competitiveness, efficiency, integrity, and stability in the financial market place.

2.0

SCOPE

2.1 The conference will be held in Washington, D.C

2.2 The conference will be held on a Tuesday/Wednesday or Wednesday/Thursday. It will be held over one of the following dates and will begin at 7:00 a.m. on day one and concludes at approximately 2pm on day two. The dates are not in preferred order- all the dates are of equal preference. Please note:

· Meeting pattern for Monday night guest room arrival would be Tuesday and Wednesday

· Meeting pattern for Tuesday night guest room arrival would be Wednesday and Thursday 2012 Dates - MARCH

2012 Dates - APRIL

April 2 – 4

April 30 – May 2

2012 Dates -MAY

May 1 - 3

2012 Dates - JUNE

June 25 - 27

2.3 The hotel shall provide the facilities and services necessary to perform the requirements of this contract including, but not limited to, guest rooms (hotel(s) only), meeting rooms, food and beverage, audiovisual equipment, parking, and business center services at the fixed prices specified in Part I - Supplies or Services and Prices/Costs.

2.4 The hotel shall provide the guest rooms, meeting/function space, and services on a 1st option basis.

3.0

MANDATORY REQUIREMENTS

3.1 The hotel shall be compliant with the Hotel and Motel Fire Safety Act of 1990 15 U.S.C. 2201 et seq, (Public Law 101-391), and must hold a FEMA certification number.

3.2 The hotel shall be compliant with Americans w/Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA).

3.3 The hotel shall have one of the following quality ratings:

First class or higher per the Hotel & Travel Index;

Three crowns or higher per the OAG Business Travel Planner;

Three diamonds or higher per AAA.

4.0

GUEST ROOMS

Estimated maximum quantity of rooms per night:

Guest room pattern for meeting space on Tuesday and Wednesday

Guest room pattern for meeting space on Wednesday and Thursday

4.1 Room Block and Rates: The facility shall provide the guest rooms at the fixed price specified in CLIN 1.0 of Part I - Supplies or Services and Prices/Costs. The facility shall guarantee that the conference rate is applicable for three nights, starting with arrival on the day before the conference (shoulder day) and ending with departure on the last day of the conference (Day 3).

4.2 Cutoff Date:

Cutoff date is 30 days in advance of the arrival date of the rooms.

The facility shall guarantee that the rooms are available for OCC until 30 days in advance of the arrival date of the rooms. The facility may release the unreserved rooms after the cutoff date.

If the COTR requests a room(s) 29 days or less in advance of the arrival date and the facility has room availability, the facility shall reserve the room(s) for the OCC. The facility may charge the prevailing rate unless the rate specified in CLIN 1.0 is available.

4.3 Reservation Procedure: The primary reservation procedure will be either a master list provided by the COTR or via on-line/phone individual bookings by the OCC employees. The individuals may call the facility directly to change or cancel their reservation. The facility shall confirm the reservation to the individual. All guestrooms shall be master billed.

4.4 "Walked" Reservation: In the event the facility does not honor a confirmed reservation, the facility shall, at its expense, secure a guest room in a comparable or better quality facility and provide transportation to and from the alternate facility for the length of time the guest room is required at the alternate facility. The facility shall compensate the relocated guest for two long distance phone calls, of up to 10 minutes each, to notify family and co-workers of his/her location. The facility shall notify the COTR immediately of any walked reservation.

4.5 Comp Room Night: The facility shall provide at a minimum one (1) complimentary room night for each 50 paid room nights actually utilized on a cumulative basis. Complimentary rooms shall be credited to the OCC master account.

4.6 Guaranteed Late Arrival/Cancellation: The individual may guarantee his/her reservation for late arrival. Any rooms booked by the COTR will be guaranteed for late arrival. The facility shall not release any room that is booked by the COTR unless the booking is cancelled by the COTR. The OCC will pay for one night of any reservation, booked by the COTR, not cancelled by 4:00pm of the specified arrival day.

4.7 No Show: The facility shall notify the COTR of any no show by 9:00am on the day a reservation becomes a no show (i.e. the day after scheduled arrival). The facility shall not resell the room until authorized by the COTR to do so. The COTR will give the authorization to resell or to retain the room by 11:00am.

4.8 Late Checkout: The facility shall provide late checkout (up to 4:00pm) at no charge for up to five (5) rooms.

5.0

MEETING SPACE

Tentative Schedule of Events:

5 Chairs

5:00 pm

Preset Only

General Session

Classroom

(2 per 6’ table preferred) Head table for 6 on riser

(2) Flipchart packages

Screen

Day 1

7:00am – 5:00pm

General Session

Classroom

Head table for 6 on riser with 3 mics

(2) Flipchart packages

2 Lavaliere mics

2 Wireless handheld mics

Multimedia Projector

Separate room – cannot use the General Session Room

Double sided Buffet

Day 2

7:00am – 2:00pm

General Session

Classroom

Head table for 6 on riser with 3 mics

(2) Flipchart packages

2 Lavaliere mics

2 Wireless handheld mics

Multimedia Projector

5.1 Meeting Room Block and Rates: The hotel shall provide meeting rooms/areas based on the conference Schedule of Events. Meeting rooms shall be provided at the fixed prices specified in CLIN 2.0 of Part I - Supplies or Services and Prices/Costs.

The hotel shall change the door locks on the OCC Office prior to OCC use and provide keys only to the COTR and hotel security. If there is more than one door to the room, all locks shall be changed. Hotel staff may have access to the room if approved in advance by the COTR.

5.2 Confirmation of Program:

Tentative program provided 45 days out

Confirmed program provided 30 days out.

The COTR will confirm the program to the facility 30 days prior to the start of the conference.

5.3 Confirmation of Assigned Rooms: Based on the attendance figures and room setup style provided by the COTR, the facility shall confirm the meeting room assignments within two (2) calendar days of receipt of the confirmed program (see 5.2 above).

5.4 Reassignment of Rooms: The facility may reassign room(s) if OCC's requirements change; or the number of attendees fluctuates by more than 20%; and the COTR approves the reassigned room(s).

5.5 24-Hour Room Hold: The facility shall hold the rooms specified in the schedule on a 24-hour basis (12midnight to 12midnight) unless the COTR releases the space hold back to the facility.

5.6 Change in Function Times: The COTR may, with the facility’s approval, adjust a function’s start and end time (For example: A meeting originally scheduled from 9:00am to 10:30am may be changed to start at 10:00am and end at 11:30am).

5.7 Hotel’s Daily Event Listings: The facility shall place, in its public areas, accurate “Daily Scheduled OCC Event Listings” during the conference. The COTR will provide the facility with the final daily event listings five (5) days prior to the conference start date. If any changes to the list are made by the COTR, the COTR will notify the facility of the changes immediately.

5.8 OCC Signage: The OCC may display signs and hang banners in and around the meeting space blocked for OCC’s use.

6.0 FOOD and BEVERAGE

6.1 "Refreshment Break" shall be provided at the price specified in CLIN 3.1 of Part I - Supplies or Services and Prices/Costs.

6.2 "Continental Breakfast" shall be provided at the price specified in CLIN 3.2 of Part I - Supplies or Services and Prices/Costs.

6.3 The hotel shall provide food and beverages at the prices specified in its menus (CLIN 3.3) including, but not limited to, breakfast, refreshment break, lunch, reception, and dinner which shall be submitted in the quote and incorporated into the contract. The OCC has the right to purchase food and beverages by any unit categories published in the facility's banquet menus.

6.4 The OCC will guarantee attendance or quantities for each food and/or beverage function 72 hours in advance of each function. The COTR may increase the guaranteed figure(s) 72 hours or less in advance of the function, but cannot lower the guaranteed figure(s) unless approved by the hotel.

6.5 The OCC has the right to order food and/or beverages any time during the Performance Period of the Contract. The hotel shall provide the food and/or beverages at the prices specified in its published banquet menus.

7.0 AUDIO VISUAL EQUIPMENT and BUSINESS CENTER SERVICES

The COTR has the right to order its audio visual equipment and labor from the vendor of its choice and reserves the right to bring in its own audio visual equipment. If the COTR decides to use the vendor with whom the hotel has subcontracted, the following terms apply:

7.1 Photocopying shall be provided at the price specified in CLIN 4.1 of Part I - Supplies or Services and Prices/Costs.

7.2 The hotel shall provide audio visual equipment (including Multimedia Projectors), labor, and business center services at the prices specified in its published lists (CLIN 4.2 and 4.3), which shall be submitted in the quote and incorporated into the contract. The OCC has the right to purchase these items and services by any unit categories published in the price lists.

7.3 The COTR will provide the audio visual requirements about 14 days in advance of the official start date of the Conference.

7.4 The COTR has the right to order audio visual equipment and business center services any time during the Performance Period of the Contract. The hotel shall provide the equipment and services, if available.

8.0

PARKING

8.1 Parking shall be provided at the prices specified in CLINs 5.1 and 5.2 of Part I - Supplies or Services and Prices/Costs.

8.2 The hotel shall provide the OCC with ten (10) parking spaces at no charge (CLIN 5.3).

8.3 The hotel shall provide all parking on an unlimited in/out basis. As used herein “unlimited in/out basis” means that the user may drive the car out and back into the parking lot as often as necessary without additional charge on any given day.

9.0

OTHER DIRECT COSTS

9.1 The hotel will be paid up to the not-to-exceed amount specified in CLIN 6.1 to cover other items ordered by OCC but not specified in any other CLIN.

10.0

REPORTS

10.1 The hotel shall provide confirmation of meeting rooms and services that are ordered by the COTR. The confirmations shall be in the format agreed upon by the facility and the COTR.

10.2 The hotel shall provide the COTR with monthly guest room block pickup confirmation reports starting 2 months prior to the event. In addition, one report shall be submitted to the COTR 30 days prior to the conference start date and the second report shall be submitted five (5) days prior to the conference start date. This report shall contain the following information: Name, Confirmation Number, Check-In Date, Check-Out Date, and Rate.

10.3 The hotel shall provide the COTR a daily no show report during the conference.

10.4 The hotel shall provide the COTR with a final guest room pickup report with the final invoice. This report shall contain the following information:

· Alphabetical listing of individuals, by last name, in the OCC block of rooms;

· Arrival and departure date of each reservation;

· Total number of room nights of each reservation;

· Total number of room nights actually picked up in the OCC block of rooms;

· Number of complimentary room nights, based on the number of paid room nights actually picked up.

11.0

CONTRACT ADMINISTRATOR

11.1 The hotel shall provide a contract administrator to serve as a single point of contact for the coordination of all contract activities. The designated individual must have at least three (3) years of experience in the facility’s business. The facility shall also designate an alternate contract administrator in the event the contract administrator is absent. The alternate contract administrator must have at least two (2) years of experience in the facility’s business.

11.2 The hotel shall notify the Contracting Officer and COTR in writing of any intended replacement for the contract administrator or alternate contract administrator.

12.0

AUTHORIZED SIGNER OF CONTRACT

12.1 The contract shall be signed by an authorized representative of the hotel (e.g. hotel's director of sales, sales manager). The contract is between the OCC and the hotel, all business will be conducted directly with the facility and all payments will be made to the hotel’s designated banking institution (see Part III, section 2.3).

13.0

PERFORMANCE REQUIREMENTS

The OCC will require a minimum performance standard as addressed below:

CONTRACTOR’S QUALITY CONTROLS

The contractor is responsible for carrying out its obligations under this contract by:

1.

Controlling the quality of rooms and services it will provide under this contract.

2.

Tendering to the OCC for acceptance only those rooms or services that conform to contract requirements.

3.

Maintaining substantiating evidence, when required by the contract, that the rooms or services conform to contract quality requirements, and furnishing such information to the OCC as required.

PART III - OTHER CONTRACTUAL TERMS AND CONDITIONS

1.0 Type of Contract

This is a fixed price performance-based contract.

2.0 Administrative Clauses

PERIOD OF PERFORMANCE:

The Period of Performance of this contract shall be from date of contract award through the last day of the Conference __________________________.

1052.201-8000 (OCC) CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) DESIGNATION AND AUTHORITY (OCT 2010)

(a) The contracting officer's technical representative will be identified via separate letter to the contractor.

(b) Performance of work under this contract must be subject to the technical direction of the COTR identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the specification(s)/work statement. The COTR does not have authority to issue technical direction that:

(1) constitutes a change of assignment or additional work outside the specification(s)/work statement;

(2) constitutes a change as defined in the clause entitled "Changes";

(3) in any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) interferes with the contractor's right to perform under the terms and conditions of the contract; or,

(6) directs, supervises or otherwise controls the actions of the contractor's employees.

(d) Technical direction may be oral or in writing. The COTR shall confirm oral direction in writing within five work days, with a copy to the contracting officer.

(e) The contractor shall proceed promptly with performance resulting from the technical direction issued by the COTR. If, in the opinion of the contractor, any direction of the COTR, or his/her designee, falls within the limitations in (c), above, the contractor shall immediately notify the contracting officer no later than the beginning of the next Government work day.

(f) Failure of the contractor and the contracting officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes".

(g) The Contracting Officer's Technical Representative responsible for this contract is:

Washington, DC 20219

SPECIAL PAYMENT REQUIREMENTS

A. The OCC shall provide the facility with a list of OCC employees authorized to order against the master account and/or sign charges to the master account.

B. The OCC shall provide the facility with a list of items that are to be master billed to the OCC. The list may include, but not be limited to, the guest room nightly rate, meeting room rental, food and beverage charges, and audio visual equipment/labor charges.

C. The hotel shall bill the OCC employees directly when they check out for all incidental expenses they incur at the facility.

1052.212-8001 (OCC) SUPPLEMENTAL INVOICING REQUIREMENTS – Commercial Item (OCT 2008)

In addition to the invoicing requirements specified in clause 52.212-4, Contract Terms and Conditions--Commercial Items, of this contract, the following special invoicing requirements also apply to the submission of invoices.

(a)(i) The contractor shall submit invoices in a format that replicates the line item (CLIN) and subline item (subCLIN) structure of the contract or, in the case of an order against a contract, the CLIN and subCLIN structure of the order. Each invoice shall provide, by CLIN and subCLIN, the line item number, description, quantity being invoiced, unit of measure, unit price, and current invoiced amount. Each invoice shall sequence CLINs and subCLINs in the same order in which they appear in the contract or order and shall be totaled at the bottom of the invoice.

(ii) If the contract allows for the submission of partial or periodic invoices, the contractor shall include an additional column, titled “Cumulative Amount,” to the right of the “Current Invoiced Amount” column. In the “Cumulative Amount” column, the contractor shall enter the total amount that has been billed for each contract line item and subline item through the end of the current invoice period.

(iii) The contractor shall submit invoices that conform to the requirements listed in subparagraphs (a)(i) and (ii) above. The contractor shall not deviate from this format without the expressed, written permission of the contracting officer. To further clarify the guidance provided in these paragraphs, a sample, generic invoice accompanies this clause.

(b) The contractor shall identify the point of contact (POC) or contracting officer’s technical representative (COTR) for this contract on the face sheet of all invoices submitted under the contract. The POC or COTR is identified in (b)(ii) below. The contractor shall precede the POC or COTR’s name with either a “POC” or “COTR” label, as appropriate (e.g., “POC: John E. Doe”).

(c) The contractor shall submit an original and two copies of each invoice. The contractor shall submit the original and all copies of the invoice at the same time. Submission shall be as follows:

i) The contractor shall submit original hardcopy or electronic copy of invoice(s) to the designated billing office. Hardcopy invoices shall be sent to:

Address:

Comptroller of the Currency

Accounts Payable, MS FM 2

250 E Street, SW

Washington, DC 20219-0001

Telephone:

(202) 874-5140

Electronic invoices shall be sent to OMAPVendorInvoice@occ.treas.gov

(ii) The contractor shall submit a copy of the invoice (hardcopy or electronic) to the contracting officer’s technical representative (COTR), as designated in the contract. The COTR on this contract is

Name:

TBD

Address:

250 E Street SW

MS 4-17

Washington, DC 20219-0001

Telephone:

(202) 874- Electronic copy invoices shall be sent to TBD@occ.treas.gov.

(iii) The contractor shall submit a copy of the invoice (hardcopy or electronic) to the contract specialist. The contract specialist is

Name:

TBD

Address:

250 E Street SW

MS FM-4

Washington, DC 20219-0001

Telephone:

(202) 874-

Electronic copy of invoices shall be sent to TBD@occ.treas.gov.

(d) The OCC may deem any invoice that does not fully comply with the invoicing requirements specified in 52.212-4, Contract Terms and Conditions -- Commercial Items, and this clause, 1052.212-70(OCC), Supplemental Invoicing Requirements – Commercial Item, as an improper invoice and return the invoice to the contractor.

(e) Contractors shall select one method to submit invoices, either hardcopy or electronically. Once a method is selected, Contractors must submit a request to the Contracting Officer to change the manner of submitting invoices for payment. The contract will be modified to effect the change.

(End of clause) 3.0 Other Clauses

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2011)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

XX_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

___ (6) 52.209-6, Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).

___ (7) 52.219-3, Notice of Total HUBZone Set-Aside or Sole-Source Award (Jan 2011) (15 U.S.C. 657a).

___ (8) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (9) [Reserved]

___ (10) (i) 52.219-6, Notice of Total Small Business Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-6.

___ (iii) Alternate II (Mar 2004) of 52.219-6.

___ (11) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

XX_ (12) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

___ (13) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637 (d)(4).)

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (July 2010) of 52.219-9.

___ (14) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)).

___ (15) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (16) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (17) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Apr 2008) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (18) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (19) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004) (15 U.S.C. 657 f).

___ (20) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) (15 U.S.C. 632(a)(2)).

XX_ (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (22) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126).

XX_ (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

XX_ (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

XX (25) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

XX (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

XX (27) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

___ (28) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

___ (29) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (30) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (31) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (32) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

___ (ii) Alternate I (Dec 2007) of 52.223-16.

XX (33) 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Sep 2010) (E.O. 13513).

___ (34) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d).

___ (35) (i) 52.225-3, Buy American Act –Free Trade Agreements – Israeli Trade Act (Jun 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-301, 109-53, 109-169, 109-283, and 110-138).

___ (ii) Alternate I (Jan 2004) of 52.225-3.

___ (iii) Alternate II (Jan 2004) of 52.225-3.

___ (36) 52.225-5, Trade Agreements (Aug 2009) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

XX (37) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (38) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (39) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (40) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

___ (41) 52.232.30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

XX (42) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332).

___ (43) 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

___ (44) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

XX (45) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (46) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247).

___ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.233-2 SERVICE OF PROTEST (AUG 1996)

A. Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer, Comptroller of the Currency, Acquisition Management, FM-4, 250 E Street, SW, Washington, DC 20219.

B. The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

PART IV - PREPARATION and SUBMISSION OF QUOTES

1.0 Clause 52.212-1 Instructions to Offerors—Commercial Items (June 2008) is incorporated into the solicitation by reference (see Block 27A, SF 1449), provides guidance on preparing and submitting quotations. For the purpose of this solicitation, all references in this clause to “offerer” and “offers” should be read as “quotes” and “quotations/quotes”. Paragraph “(b) Submission of offers” of Clause 52.212-1 is replaced, in its entirety, by the guidance that follows.

Questions concerning this solicitation should be submitted by email to Natalie Wallace, Contract Specialist, at Natalie.Wallace@occ.treas.gov by 4pm EST August 5, 2011.

2.0 General Requirements Due Date for Receipt of Quotes August 18, 2011 at 2pm EST. You assume full responsibility for ensuring your quote is received by the due date and time.

Only hard copies delivered to Natalie Wallace at 250 E Street SW, MS# FM-4 Washington, DC 20219 will be accepted. No electronic quotes will be accepted.

Note: OCC is experiencing significant delays in receiving mail from the US Postal Service. Please use one of the express delivery services to ship your quote to OCC.

3.0 Quotes must be prepared in accordance with the instructions in this Part. Failure to substantially comply with these instructions, in either format or content, may lead to the rejection of a quote.

Include ONLY one original (unless otherwise stated) of the following information:

a. SF 1449 –Attachment to the solicitation;

Complete as follows…

1. Complete blocks 12 (if applicable), 17, and 30.

2. Acknowledge solicitation amendments, if any.

3. List and attach any exceptions taken to the terms and conditions of the solicitation.

4. Sign and date the SF 1449 (Note: DOS or sales manager of facility must sign).

b. Part I - Supplies or Services and Prices/Costs, Pages 2-3 For each CLIN enter the fixed inclusive unit price for the corresponding item in the “Unit Price” column. Enter the total price in the “Total Amount” column. Calculate the total amount by multiplying the “Estimated Maximum” quantity by the “Unit Price.”

Note on Guest Room Rate: Your hotel must provide the best rate it has available if not the GSA Government per diem rate.

c. 1st Option Space Block:

First Option Space Block(s) - Complete by placing a checkmark next to the month(s) you have space available on a first option basis.

Note: The first-option space block(s) must be held for 60 days from date of receipt of quotes to allow us time to evaluate quotes, conduct site visits (if necessary), and award a contract.

March 5 - 7

April 30 –2

March 6 - 8

May 1 – 3

March 12 - 14

May 7 - 9

March 13 - 15

May 8 - 10

March 19 - 21

May 14 - 16

March 20 - 22

May 15 - 17

March 26 - 28

May 21 - 23

March 27 - 29

June 4 - 6

April 2 - 4

June 5 - 7

April 16 - 18

June 11 - 13

April 17 - 19

June 12 - 14

April 23 - 25

June 18 - 20

April 24 - 26

June 19 - 21

April 25 - 27

June 25 - 27

d. Guest Rooms: Check In Time __________ Check Out Time __________

e. FEMA #__________. Your hotel's FEMA number can be verified at www.usfa.fema.gov/facility/index.cfm.

f. ADA Certification: The (facility) ___________________________________ Facility hereby certifies that it is fully compliant with the Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA).

g. DUNS #: ________________________ . Provide certification of the facility’s registration in the Central Contractor Registration database. https://www.bpn.gov/ccr/default.aspx.

h. Quality Rating: Check one or more of the following ratings that are presently applicable:

First class or higher per the Facility & Travel Index

Three crowns or higher per the OAG Business Travel Planner

Three diamonds or higher per AAA

i. Part II Section 5: Schedule of Events, Page 7 (Submit 1 original and 3 copies) Provide the name of the meeting rooms on the Schedule of Events matrix in Part II that you have blocked on a 1st option basis.

j. Suitability: Provide meeting room floor plans and specifications and informational literature on the facility and its facility and services. (Submit 1 original and 3 copies)

k. Published Prices:

1. Provide the facility’s published banquet menus and prices which shall include, but not be limited to, breakfasts, lunches, dinners, and receptions (Note: The price specified in CLIN 3.1 and 3.2 of Part I supersedes the published price if lower).

2. Provide the published audiovisual equipment list and prices. Provide the labor rate for delivery, setup, test, and dismantle of equipment (Note: The price specified in CLIN 4.1 - 4.3 of Part I supersedes the published price if lower).

3. Provide the published business center services list and prices.

l. Contract Administrator and Alternate:

Administrator

Alternate

m. List of References. Provide three (3) references who have used your facility during the past two years. It is important that the references had requirements similar to OCC’s requirement (e.g. used multiple meeting rooms on multiple days, blocked and used guest rooms, utilized on-site AV company, utilized other facility services):

n. Offeror Representations and Certifications – Commercial Item. Provide a completed copy of the online representations and certifications (ORCA) or fill out Attachment 1 - (Submit only 1 copy).

3.0 Hand-Carried/Courier-Delivered Quotes

All hand-carried and courier-delivered quotes must be taken to the OCC loading dock at the East end of the building at 250 E Street, SW, Washington, DC. The security guard will ask for identification and have you sign the visitor’s log. The guard will then take you to the Mail and Messenger Unit window. Push the button to the left of the Mail and Messenger Unit window if you cannot see anyone on duty. An OCC representative will come to the window, accept the quote, and date and time stamp it in.

4.0 Disposition of Quotes

After evaluation, selection, and contract award, unsuccessful quotes will be disposed of as follows - one copy will be retained by the OCC and the remaining copies will be destroyed.

5.0 Amenities/Concessions

OCC will accept additional considerations and amenities, if the facility chooses to offer such. They should be listed separately and attached to the offer.

THIRD PARTIES … Please read carefully.

If you submit a quote on behalf of a hotel, the following documentation must be submitted with the quote:

(1) Signed agreement between you and the director of sales or sales manager of the hotel that states that you, the third party, are authorized to submit a quote on behalf of the hotel. It must state that you, the third party, are not an agent of the Comptroller of the Currency.

(2) The following statement signed by the director of sales or sales manager of the hotel - "I, (name)_____________, the (title) ____________ of (hotel) ________________ have read this entire RFQ and agree to the terms and conditions of this RFQ."

(3) The rest of the documents submitted as part of the quote pertain to the hotel, NOT to the third party. The SF 1449 is to be signed by the hotel, NOT the third party, etc.

PART V - EVALUATION OF QUOTES

1.0 52.212-2 Evaluation-Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The factors listed in section 4.0 below will be used to evaluate the offer. The evaluation factors are listed in order of importance.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligated the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.