Carpet for Bldg 6 Specifications.docx
DOCX document 35 KB Posted
- Attached to
- CARPET REMOVAL / INSTALLATION FOR 2 OFFICES WVDE
- Solicitation number
- ARFQ-0402-EDD1800000021-3
- Issued by
- Kanawha County, West Virginia
About this file
This document is a Request for Quotation (RFQ) from the West Virginia Department of Education (WVDE) for modular carpet tile installation in Building 6, located at 1900 Kanawha Boulevard East in Charleston, WV. The solicitation (ARFQ 0402 EDD1800000021) seeks bids for removing existing floor covering and installing new carpet tiles in two offices on the 6th floor, with a bid submission deadline of Thursday, October 19, 2017 at 11:00 pm EST. Bids can be submitted via fax, email, or through the wvOASIS electronic system, with contact persons Jo Ann Adkins and Evelyn Melton.
The carpet specifications require Mohawk/Bigelow Creative Tension Collection "Knitpick" style in Color #999 Connect, featuring solution-dyed nylon fiber with a 1/12" gauge and meeting ASTM E648 Class 1 Fire Rating and ASTM E662 Smoke standards. Vendor qualifications include a minimum of five years of successful commercial installation experience, with references required. The solicitation emphasizes the need for advanced fiber content and comprehensive floor preparation, including removal of existing flooring and installation of new carpet tiles and cove trim.
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Text version
REQUEST FOR QUOTATION
ARFQ 0402 EDD1800000021
Modular Carpet Tile in Building 6
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Dept. of Education, Office Assessment (WVDE) is soliciting bids to establish a contract to supply and install modular carpet tiles in two offices at WVDE- located in Building 6 at 1900 Kanawha Boulevard East, Charleston, WV 25305. The offices are located on 6th floor.
Question Submission – Vendors may submit questions relating to this Solicitation to Jo Ann Adkins or Evelyn Melton at joann.adkins@k12.wv.us or evelyn.melton@k12.wv.us
All bids must be submitted by fax (304)558-2790, joann.adkins@k12.wv.us Evelyn.melton@k12.wv.us or electronically in wvOASIS.
Bid Opening Date and Time: Thursday, October 19, 2017 @ 11:00pm EST.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “ASTM” means American Society for Testing & Materials.
2.2 “Contract Services” means removal/installation of carpeting on floor 6 in Building 6 at the Capitol Complex.
2.3 “CRI” means The Carpet and Rug Institute.
2.4 “IAQ” means Indoor Air Quality
2.5 “Pricing Page” means the pages contained wvOASIS upon which Vendor should list its proposed price for the Contract Services.
2.6 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published on EDD1800000021.
3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:
3.1 The Vendor shall have a minimum five (5) successful years’ experience in similar types of commercial installations. References to indicate completion of the sufficient quantity of experience should be provided with the bid, but must be provided prior to award.
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
4.1
4.1.1 Removal of old floor covering, floor prep; supply and install new modular carpet tiles and cove trim.
4.1.1.1 Modular carpet tiles must be of an advanced fiber content equal to or exceeding specifications.
| MOHAWK / BIGELOW or equal | |
| Creative Tension Collection | |
| Style: Knitpick | |
| Color: #999 Connect | |
| Gauge: 1/12” |
| Solution Dyed Yarn |
| Color strand SD Nylon Fiber |
| ASTME 648 Class 1 Fire Rating |
| ASTME 662 Smoke <450 |
| Static Rating AATCC-134 under 3.5 KV |
| 10 year warranty – staining |
4.1.1.2 Modular Tiles Tile Size: 12 inch X 36 inch (.3048m x .9144m)
4.1.1.3 Backing Material: EcoFlex ICT
4.1.1.4 Carpet Tile will be approved by factory specifications for “BRICK ASHLAR” installation pattern which will be utilized on this installation. Direction of pattern will be determined by Agency Project Management Team.
4.1.1.5 Cove molding is to be new roll coil type; color will be chosen from manufacturer’s standard offering, FLEXCO 043 F JORD, or accepted equal, rubber construction 4” with no toe, adhesive will be applied with continuous 3 bead line application method. New installation to all rooms and areas with new carpet, field measurement by vendor.
4.1.1.6 LEFT BLANK
4.1.1.7 Carpet installation must comply with all applicable flammability regulations. Compliance with Flooring Radiant Panel Test (ASTME-648) Class 1 is required.
4.1.1.8 CRI IAQ Testing Program Labels (Green Label Plus) required for adhesives.
4.1.1.9 Carpet must be installed in compliance with manufacturer’s written installation recommendations. Installation shall be in full compliance with all federal, state and local regulations and ordinances. Installation shall be completed in accordance with the CRI-104, “Standard for installation of Commercial Textile Floorcovering Materials”, for all aspects not covered in the manufacturer’s written installation recommendations. Includes 100% application of adhesive to surface area at the prescribed trowel notch requirement 3/32 per the manufacturer’s instructions.
4.1.1.10 It will be the vendor’s responsibility to properly dispose of all waste and debris from the installation site, on a daily basis.
4.1.1.11 Carpet shall be free of debris, spots, etc. vacuum and ready for use after installation completion. The vendor shall be responsible for leaving the installation area clean and ready to use.
4.1.1.12 Must all be from the same dye lot.
4.1.1.13 Vendor shall have the project finished within 10 days of Notice to Proceed.
4.1.1.14 LEFT BLANK
4.1.1.15 The estimated quantity is 3400 square feet, the same area has existing carpeting to be removed, remainder is finished concrete floor to prep.
4.1.1.16 Invoicing at the conclusion of the project.
4.2 CONDITIONS OF THE WORK
4.2.1 Project Closeout:
4.2.1.1 Final cleanup shall be completed prior to final acceptance.
4.2.1.2 Submit warranty documents to Agency Project Manager.
4.2.1.3 Perform final inspection with the Agency Project Manager.
| 4.2.2 | Final Inspection |
| 4.2.2.1 | The Final Inspection will be conducted by a Project Manager from the Agency. |
| 4.2.2.2 | Work found to be in accordance with the Contract Documents will be accepted as complete for final acceptance. Unacceptable work, or work not in accordance with the Contract Documents shall be removed, replaced, changed or cleaned as required to meet requirements of Contract Documents prior to final acceptance. Final Acceptance does not waive or release Contractor to conform to the Contract Documents. |
| 4.2.2.3 | Final payment shall not be made until all work is finally accepted. |
| 4.2.3 | Limits of Work |
| 4.2.3.1 | Work areas will be limited to those spaces required for access to the building. |
| 4.2.3.2 | Some interior space may be utilized for temporary (overnight) storage of equipment and tools. Coordinate storage needs with the Agency Project Manager. |
| 4.2.3.3 | Agency facilities shall remain in use during this contract. Contractor shall work with the Project Manager and Protective Services to coordinate the temporary access to work areas and otherwise provide for the Contractor needs to complete work. Contractor shall minimize disruption to building work areas and loading dock access. |
| 4.2.4 | Use of Facilities |
| 4.2.4.1 | Contractor shall be permitted reasonable use of building utilities including power, water and sanitary sewage disposal as required for conducting the work. Contractor shall coordinate the location of service connections or use of receptacles with the Building Manager to avoid overloading existing circuits. |
| 4.2.5 | Contractor Schedule |
| 4.2.5.1 | The Contractor shall be required to begin installation in Agency-determined project areas within forty eight (48) hours of notice from the Agency. Agency will provide Contractor with allowance for completion of area with notice to begin work. Contractor shall coordinate work through the Agency Project Management Team. |
| 4.2.6 | Contractor Visitor Badges |
| 4.2.6.1 | Contractor shall provide a list of all personnel working on this project within the Building. This list shall include a copy of a valid driver’s license or other legal identification and include date of birth and cell phone number. Workers shall carry valid Contractor Photo ID Badges to be worn when working in the building. |
| 4.2.7 | Work Restrictions |
| 4.2.7.1 | Work shall be generally performed inside the existing building between normal business hours of 8:00 am to 5:00 pm, Monday through Friday, except state recognized holidays. Weekends or different hours may be permitted when pre-arranged with the Agency Project Management Team. |
| 4.2.7.2 | Access to the building shall be coordinated with the 6th Floor Representative. Contractor shall not leave open doors unattended and shall close doors when not in use. |
| 4.2.7.3 | This is a non-smoking building. Smoking is not permitted within the building or near entrances, operable windows or outdoor air intakes. |
| 4.2.8 | Parking |
| 4.2.8.1 | No parking is available on the project site. Parking in non-designated areas is not permitted. Parking is the responsibility of the contractor. With prior approval, contractor’s vehicles may be brought on-site for loading & unloading or to provide equipment necessary for conducting the work. |
| 4.2.8.2 | Use of loading dock areas or sidewalk areas for parking is strictly prohibited. |
| 4.2.9 | Codes |
| 4.2.9.1 | All work is to be performed in compliance with applicable Federal and State codes including but not limited to the International Building Code, International Mechanical Code, Life Safety Code, NEC, OSHA,UL, ANSI, ASME and related standards. |
| 4.2.10 | Safety |
| 4.2.10.1 | All applicable local safety and OSHA rules and guidelines shall be met by the Contractor. Work shall be subject to verification and inspection by Agency Project Management Team. Such verification shall not relieve the Contractor from meeting all applicable safety regulations and inspection by other agencies. |
| 4.2.11 | Hot Work Permit |
| 4.2.11.1 | Contractor shall obtain Owner’s permission prior to performing any work that requires an open flame, creates sparks, use’s equipment that creates combustible temperatures, or performs any work that could result in a fire hazard. Owner will review work area and issue a ‘Hot Work Permit’ prior to Contractor commencing work. Note that the Contractor must take proper precautions and may be required to provide a Fire Watch as a condition of the permit. |
| 4.2.12 | Workmanship |
| 4.2.12.1 | Contractor shall complete all work in a neat and workmanlike manner. All work shall be done using new materials in a manner that meets commercial quality standards. Work shall be neat, true, plumb and square, as applicable. Contractor shall verify all dimensions. |
| 4.2.13 | Warranty |
4.2.13.1 A one year warranty on labor and materials or the manufacturer’s warranty, whichever is greater, are required.
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
5.2 Pricing Page: Vendor should complete the Pricing Page by providing a single lump-sum, all-inclusive cost for the Contract Services. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified. Commodity Line 1 is the total, lump-sum bid to complete all Contract Services.
Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or submit a paper bid by downloading or otherwise acquiring the assembled ARFQ form, and submitting per the instructions included in the ARFQ.
6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT: Agency shall pay a single, lump-sum cost, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.
9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:
9.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
9.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.
9.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.
9.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
9.5. Vendor shall inform all staff of Agency’s security protocol and procedures.
10. VENDOR DEFAULT:
10.1. The following shall be considered a vendor default under this Contract.
10.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.
10.1.2. Failure to comply with other specifications and requirements contained herein.
10.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
10.1.4. Failure to remedy deficient performance upon request.
10.2. The following remedies shall be available to Agency upon default.
10.2.1. Immediate cancellation of the Contract.
10.2.2. Immediate cancellation of one or more release orders issued under this Contract.
10.2.3. Any other remedies available in law or equity.
11. MISCELLANEOUS:
11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________
Revised 4/12/2016
File details come from the government source that posted it. Updated .