Evergreen Cemetery Grounds Maintenance Task Calendar

This document is a detailed monthly task calendar prepared by the City of Gainesville, Florida for grounds maintenance services at Evergreen Cemetery, a 56-acre facility. The calendar outlines specific landscape maintenance activities required year-round, including debris removal, mowing, string trimming, edging, blowing, fence line vegetation removal, raking, fertilization, and shrub pruning. Mowing frequency varies seasonally, occurring during the 1st and 3rd weeks of October, November, and March; weekly from May through September; and only the 2nd week of December, January, and February. Edging of grassed areas along the public sidewalk, flagpole, and Veterans memorial occurs every two weeks from March through October. Additional tasks include April raking of entire grounds prior to fertilization with 10-10-10 slow-release fertilizer at 400 pounds per acre, shrub pruning in May and September with removal of volunteer growth, and monthly fence line vegetation removal throughout the year. The calendar identifies important observances including Veterans Day, Thanksgiving, Christmas, Mother's Day, Memorial Day, and Independence Day, indicating heightened aesthetic requirements during these periods.

The task calendar serves as the operational framework for the solicitation issued by the City of Gainesville with a contract term running from October 1, 2026 through September 30, 2028, with possible extension for up to three additional 12-month periods. Bidders must demonstrate at least five years of landscape maintenance experience with supervisory personnel holding five years of supervisory experience, provide three verifiable references from similar projects within the past two years, and maintain commercial-grade equipment meeting specified age requirements. A mandatory pre-proposal meeting is scheduled for April 20, 2026 at 9:30 a.m. at the cemetery site, with question submissions due April 27, 2026 at 3:00 p.m. and bid responses due May 7, 2026 at 3:00 p.m. The contractor must maintain workers' compensation insurance, professional liability insurance, public liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $500,000 per occurrence, while complying with Florida's E-Verify employment verification requirements and living wage requirements through September 30, 2026.