Calendar_of_Tasks.xlsx

This is a task calendar document for grounds maintenance services at Evergreen Cemetery, a 56-acre facility located at 401 SE 21st Avenue in Gainesville, Florida. The calendar outlines year-round landscape maintenance requirements including debris removal, mowing, edging, raking, pruning, fertilizing, and blowing operations. Mowing frequency varies seasonally, occurring bi-weekly to monthly from October through April, and weekly from May through September. Mechanical edging of grassed areas along the public sidewalk, flagpole, and Veterans memorial occurs every two weeks from March through October. Additional tasks include monthly fence line vegetation removal throughout the year, April raking and fertilization using 10-10-10 slow-release fertilizer at 400 pounds per acre, and shrub pruning in May and September. The contract term runs from October 1, 2026 through September 30, 2028, with possible extension for up to three additional 12-month periods. A mandatory pre-proposal meeting is scheduled for April 20, 2026 at 9:30 a.m. at the cemetery site, with a question submission deadline of April 27, 2026 at 3:00 p.m. and a bid response deadline of May 7, 2026 at 3:00 p.m.

Bidders must demonstrate minimum qualifications including at least five years of landscape maintenance experience with supervisory personnel holding five years of supervisory experience, provide three verifiable references from similar projects completed within the past two years, and own commercial-grade equipment meeting specified age requirements. The solicitation includes local preference provisions for vendors possessing a valid City of Gainesville business tax receipt issued at least six months prior to bid opening and maintaining a physical business address within city limits. Required insurance includes workers' compensation, professional liability, public liability of $1,000,000 per occurrence, and automobile liability of $500,000 per occurrence. Contractors must comply with Florida's E-Verify employment verification requirements, living wage requirements through September 30, 2026, and Consolidated State Law Affidavit requirements. No specific budget range or award value is disclosed. Payment will be made electronically via electronic funds transfer within forty-five days of receipt of a complete and correct invoice, and either party may terminate the contract without cause upon thirty days' written notice.