Cadet Mess Uniform Re-Compete -PWS.docx

PERFORMANCE WORK STATEMENT

UNITED STATES MILITARY ACADEMY WEST POINT, NY

CADET MESS HALL UNIFORM RENTAL AND CLEANING

1.1 General: Contractor shall provide rental uniforms and cleaning service to Cadet Mess Hall employee.

1.1.1 Maintain thirteen (13) sets of clothing (shirts, smocks, hats & pants) each for 84 full time employees and (2) sets of uniforms for 3 admin employees (Food Program Manager, Chief Warrant Officer, Sergeant First Class.

The contractor shall also provide thirteen (13) sets of cloth, full size aprons, bib style, that cover approximately from shoulder height to knees. The cleaning/laundering of uniform items shall be by piece count.

1.1.2 The drop off and pick up point for the uniforms will be at Cadet Mess, Bldg. 745A, West Point, NY, 10996. The contractor shall provide a new set of (84) lockable lockers for the storage of the uniforms, providing each employee with a key while maintaining a master key. The lockers shall be of such.

size to fully support and accommodate the number of items issued/dropped off each time. The contractor shall be responsible for maintain and up-keeping of these lockers so that they are all kept in a serviceable condition. Any damage shall be reported as soon as noticed.

1.1.3 The Contract Officer’s Representative (COR) for this requirement will be identified in the award.

document and will be the Contractor’s Point of Contact for access to West Point and provide pick.

up delivery and pickup locations and will also maintain a master key for security purposes.

1.2 Sizes: Provide an assortment of sizes to fit employees.

1.2.1 The contractor will provide at least one sample uniform in each size, for employees to try on, for sizing. The contractor will size all uniforms to fit individual requirements. The Contractor shall call one week prior to coordinate date and time of fitting with the COR.

1.2.2 The Cadet Mess will provide individual sizes to the contractor to support employees who.

cannot be present for sizing and for temporary hires.

1.3 Logos: Names

1.3.1. The Contractor shall provide a custom 3” in diameter embroidered logo and affix to each.

shirt, smock, hat & chef coat uniform. The COR will review and approve the logo. Logo sample/photo shall be provided by the Government.

1.3.2. Each Shirt, Smock, & Chef Coat shall have the employee’s name embroidered over the pocket.

2.1 Types of Uniforms

2.1.1. Uniforms shall meet the following specs:

(1) Black Pants - Two back welt pockets, Reinforced crotch, Permanent creases, Button closure, Zipper front.

(2) 65% polyester/35% cotton twill

(3) Elastic back, black chef beanie

(4) Long smock

(5) Euro collar and cuffs

(6) Divided thermometer pocket on left sleeve

(7) Eight cloth knot buttons

(8) Left breast pocket

(9) Regular cooks’ white shirts (short sleeve)

(10) Chef coat with rounded turn-up cuffs (long sleeve)

(11) Piping color in chef coats will be as follows:

2.1.2 (8) Supervisors (13 Each) uniforms shall have Gold Piping:

2.1.3 (2) Work Leader (13 Each) uniforms shall have Black Piping:

2.1.4 (74) Cooks/Food Service Workers (13 Each) uniforms shall have White Piping:

2.1.5 (3) Administration Employees (2 Each) uniforms shall have Gold Piping

3.0 The Contractor shall pick up soiled clothing weekly, note the quantity and type for everyone.

and return the exact same quantity cleaned and pressed (wrinkle free). The specific day and time for clothing pickup to be coordinated between the Contractor and the COR. The contractor shall provide a weekly report to the COR that will give a listing by employee of all items turned in for cleaning. It will list any items that were damaged and/or replaced list.

4.0 The Contractor shall provide any necessary forms to be utilized to identify clothing requiring repairs or replacement. The COR will notify the Contractor of employee turnover. The Contractor shall submit an information invoice to the COR.

5.1 Uniform rental of white aprons:

5.1.1. Aprons, shirts, smocks, and pants shall be placed in everyone’s locker to maintain.

accountability.

5.1.2. The number of aprons for each full-time employee (84) is 13 per employee.

6.0. The quantity of 27 weeks for the base period CLINs is estimated. It is based on the period of performance commencing on the date indicated. The starting date for the base period of performance was estimated and is dependent on various factors, i.e., the length of time needed to obtain employee measurements, to obtain logo approval, to affix identification and logo to uniforms, to provide and set up lockers and to issue uniforms and aprons. Performance for payment purposes commence with the complete locker set up and issuance to the employees of the uniforms in accordance with the statement of work.

7.0 SPECIFICATIONS:

7.1 SIZES:

(1) The contractor will size all uniforms to fit individual requirements.

(2) Cadet Mess will provide individual sizes upon award of contract.

7.2. LOGO:

(1) The contractor will provide custom embroidered logo and affix to each uniform.

8.0 USEFUL LIFE:

8.1. The appearance, cleanliness and quality of the uniforms provided by the contractor are significant to image projected by USMA’s personnel. Uniforms received that exhibit conditions including, but not limited to, fraying, rips, fading, remain stained after washing or any condition that indicates the uniform article has reached the end of its useful life will be rejected and will be replaced by the contractor within 24 hours of notification by the COR. At the time of pick-up of the uniforms by the Contractor, the Contractor's personnel will advise the COR of any uniforms that exhibit any damage beyond normal use caused by USMA personnel.

PERFORMANCE REQUIREMENTS SUMMARY.

PRS. The Performance Requirements Summary table lists the Required Services (RS), the standard of performance by which the Government will measure contractor performance, the allowable degree of deviation from perfect performance, the primary surveillance methods the Government will use to evaluate the Contractor’s performance in meeting the contract requirements, and the method which will be used to determine the amount of deduction from the maximum payment. Surveillance Methods. The primary method of surveillance the Government will use to evaluate the contractor’s performance is provided in the PRS table. The Government is not restricted to using only the method shown. The Government may supplement and/or modify the primary surveillance method and frequency of inspections as it deems necessary. The methods of surveillance that may be used are: 100% Inspection. An evaluation method that requires complete inspection. Planned Inspection. An evaluation method where less than 100% is inspected. Valid Customer Complaints. Customer Complaints constitute a surveillance method based on customer awareness and satisfaction and is mainly used to supplement other surveillance methods. Customers familiar with contract requirements notify the Government when there is a case of poor performance or nonperformance. Upon notification, the Government investigates the report and, if valid, documents the performance problem, notifies the contractor and the Contracting Officer. Contractor Self-Reporting. The contractor provides a weekly, or as often as necessary, update to the designated government representative on progress made towards meeting the documented objectives.