C250398_REQ_R001698_ICE.pdf
PDF 503 KB Posted
- Solicitation number
- 250398
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a Planning and Programming Consultant Contract. The contract is structured as a five-year engagement with an initial three-year period and one optional two-year renewal term. The consultant will provide technical assistance for long-term planning and programming, federal and state grant development and administration, funding programs associated with the Infrastructure Investment and Jobs Act (IIJA), Senate Bill 1 (SB-1), and Express Lane Excess Toll Expenditure Plan activities. The position requires professional guidance on state, federal, toll revenue, and Measure M2 funding for M2 projects, coordination with local agencies on funding programs, advisory committee establishment, and review of federal policies and programs to ensure OCTA's actions align with organizational goals. The contract was initiated on February 20, 2026, by requestor Adriann Cardoso, Department Manager.
The total contract value is $350,000, distributed as $70,000 per fiscal year over five years across four account codes: $20,000 (0017-7519-FB001-0ZI), $25,000 (0017-7519-M0201-0ZI), $15,000 (0017-7519-SP001-0ZI), and $10,000 (0017-7519-SO001-0ZI). The ICE breaks down the estimated annual cost of $69,950 into direct labor costs of $69,450, which includes 50 hours of Project Manager time at $225 per hour, 285 hours of Planning and Programming work at $200 per hour, and 12 hours of other services at $100 per hour, plus $500 in materials and services for reports, mailing, supplies, and printing. No overhead, IT support, travel, or subcontractor costs are included in the estimate. The document does not specify a response due date, site visit, or bidders' conference information.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (07/07/10) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Planning and Programming Consultant Contract
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: C-X-XXXX
New Contract / Procurement
Contract Amendment Contract / PO No.: C-X-XXX
Contract Task Order Contract / PO No.:
Option Term Contract / PO No.:
Date: 2/20/2026
Requestor: Adriann Cardoso Department Manager Phone Ext.: 5915
Name Title
Signature:
Cost
Estimate: $ 350,000 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (07/07/10) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This is a Planning and Programming Consultant contract for up to $70,000 per year for 5 years, an initial period of 3 years and then one option for 2 additional years, through account code 0017-7519-FB001- 0ZI for $20,000, 0017-7519-M0201-0ZI for $25,000, 0017-7519-SP001-0ZI for $15,000 and 0017-7519-SO001-0ZI for $10,000 for each fiscal year over 5 years so for a total of $350,000. This position provides professional guidance related to state, federal, toll revenue and Measure M2 funding for M2 projects and related planning studies that support grant applications. The position will also provide guidance in terms of working with local agencies on funding programs that ultimately support M2 projects including assisting with setting up advisory committees. With the expectation of new transportation act consutlant help is needed to ensure federal policies and programs are enacted that support OCTA's funding needs. Also, careful review of state and federal submittals and strategies by a third party will ensure that OCTA's actions are consistent with its goals.
FA-CAMM-006.docm (07/07/10) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Adriann Cardoso Date: 2/20/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Project Manager 50 $ 225.00 $ 11,250.00 Planning and Programming 285 $ 200.00 $ 57,000.00 Other 12 $ 100.00 $ 1,200.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 69,450.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 69,450.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Written reports, mailing, supplies, printing $ 500.00 $ 500.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
Travel only as authorized by OCTA $ 0.00 $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 69,950.00
File details come from the government source that posted it. Updated .