C250382_PP.pdf

Revised: 05/09/2018

INTEROFFICE MEMO

Date: August 12, 2026

To: Miranda Smith, Department Manager, Human Resources

From: Gina Torres, Senior Contract Administrator, CAMM

Subject: PROCUREMENT PLAN – RFP 250382 “Deferred

Compensation Plan Investment Advisory and Consulting Services”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: RFP IFB

Justification: A Request for Proposals (RFP) was issued as the nature of the procurement demands that the evaluation criteria, in addition to price, be used to select a consultant to provide investment advisory services to assist the Authority’s Deferred Compensation Plan Committee in carrying out its fiduciary responsibilities.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 20%

Staffing/Project Organization 30%

Work Plan 30%

Cost 20%

Justification: The standard 25 percent for each criterion was not used for this procurement. Several factors were considered in developing these weights. Staffing and project organization, as well as work plan were weighted equally at 30 percent to emphasize the importance of providing expert investment consulting, compliance and administration consulting, and plan cost and fiduciary evaluation. It is imperative for the firm to demonstrate its understanding of the project scope, level of effort, and provide a detailed approach to completing the tasks and deliverables as listed in the scope of work. In addition, the proposed project team must have relevant experience and be well qualified to perform the tasks. Qualifications of the firm is weighted at 20 percent as the firm must have experience providing similar services to transportation agencies. Cost is weighted at 20 percent to ensure the Authority receives value for the services provided.

Procurement Plan – RFP 250382

Revised: 05/09/2018

Contract Type: Time & Expense CTO-Based Firm-Fixed Price

Justification: The contract type is firm fixed price because the RFP has a specific scope of work detailing specific tasks and deliverables.

Retention: Yes % No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

P.M. to provide support documentation identifying how the LD amount was established.

Procurement Schedule: Attached

Suggested Evaluation Team Members:

5 members are required over $500k

Internal Evaluators:

Miranda Smith, Department Manager, Human Resources

Robert Davis, Department Manager, Treasury and Public Finance

Greg Bych, Department Manager, Risk Management

Contract Term: (Include Option Years) Five-year term, effective November 1, 2026, through October 31, 2031

Funding Source: Local Measure M FTA FHWA

Dollar Amount: Term $225,000 Independent Cost Estimate Received: Yes No

Requisition Received: Yes # R002020 No

DBE Goal: Yes No

Project Manager Concurrence:

Miranda Smith, Department Manager, Human Resources Date

CAMM Section/Department Manager Concurrence:

Rebecca Abeyta, Section Manager III, Procurement Date

08/12/2026