C2027-05-B Addendum 1.pdf

Addendum One Project C2027-05-B

6/29/26

PROJECT NO. C2027-05-B

AUDIOCODES VOICE SERVICES & INFRASTRUCTURE ENHANCEMENT FOR

MICROSOFT TEAMS PHONE

ADDENDUM ONE

This Addendum One is hereby incorporated into and is considered to be an integral part of Anne Arundel Community College Project No. C2027-05-B, AudioCodes Voice Services & Infrastructure Enhancement for Microsoft Teams Phone, dated June 18, 2026.

NOTES FROM TECHNICAL PRE-BID MEETING HELD ON JUNE 25, 2026, VIA MICROSOFT TEAMS

1.0 INTRODUCTIONS

1.1 College Representatives in Attendance:

Heidi Frist, Senior Purchasing Agent Melanie Henrickson, Director of Purchasing and Contracting Mike Rees, Director Information Security and Infrastructure Taylor Barnes, AudioCodes Boris Bouslov, AudioCodes Guy Rosenzweig, AudioCodes

1.2 Contractors in Attendance:

CCG Telecom

2.0 PROJECT TIMELINE

2.1 The cut-off date for questions and requests is July 9, 2026, no later than 11:00 a.m. ET. Questions and requests must be submitted in writing to Heidi Frist, Senior Purchasing Agent. Contractors must e-mail their questions and/or requests to hmfrist@aacc.edu.

2.2 The due date and time for bids is July 30, 2026, no later than 11:00 a.m. EST. Bids must be submitted by Email to hmfrist@aacc.edu. Bids may be submitted at any time prior to this date and time.

2.3 Notice of contract award is tentatively scheduled to be on September 9, 2026. The awardee and non-awardees will be notified as soon as possible thereafter.

2.4 The schedule is tentative and may change at any time.

3.0 REVIEW OF BID REQUIREMENTS AND OTHER GENERAL INFORMATION-While Contractors are responsible for the entire contents of the IFB, special attention is drawn to the following sections:

3.1 Heidi Frist is the only point of contact for questions or information concerning this project.

3.2 Copies of the Invitation for Bids (IFB) may be obtained from the eMaryland Market Place

Advantage (eMMA) website. Bidders assume the responsibility of downloading IFB documents and addendums from this website prior to submission of their bid.

mailto:hmfrist@aacc.edu mailto:hmfrist@aacc.edu https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

3.3 Any changes to the IFB will be made by written addendum. Verbal changes to the IFB are not valid unless confirmed by written addendum.

3.4 Bidders must submit their bids on the forms provided in the IFB. Refer to page 7, Paragraph 2.2 General Organization of Contractor’s Bid Contents for guidance.

3.5 Contractors may attend the public bid opening virtually. See paragraph 1.7 on pages 3 & 4 of the IFB document for details.

3.6 Contractors are advised that they are responsible to ensure timely delivery of their bid. The time stamp that will be considered for the timely receipt of bids will be the College’s email time stamp, NOT the bidder’s email sent time stamp.

3.7 Bids will not be accepted electronically through eMaryland Marketplace.

3.8 Conditional bids will not be accepted.

3.9 The College, at any time during the IFB process, before and/or after receipt of bids and before and/or after award of contract, may require additional documentation to provide evidence of financial stability, and or to reduce the risk exposure of the College. Reference paragraph 1.12 Financial Stability, page 5 of the IFB.

3.10 The College intends to award to the most responsive and responsible bidder whose bid meets the requirements of this IFB and represents the lowest responsive and responsible bidder.

3.11 The successful Contractor will be required to register with the College through Unimarket and be required to have a valid SAM.gov registration.

3.12 Part Two – Submittal Format begins on page 7 of the IFB. Contractors must provide a response to all sections in order to be considered responsive to this IFB.

3.13 All bids for goods and services shall be exclusive of taxes, where applicable. A copy of the College’s tax exemption certificate can be provided upon request. Contractors are not permitted to utilize the College’s tax exemption for the purchase of supplies and materials that will be incorporated into real property construction and renovation projects at the College.

3.14 Part Three – General Conditions of Contract begins on page 10 of the IFB.

3.15 Contractors are advised to review AACC’s Purchase Order Terms and Conditions.

3.16 Part Four – Scope of Work: pages 16-19.

3.17 Appendix A – Submittal Documents: pages 20-32.

4.0 PROJECT OVERVIEW

This IFB seeks authorized AudioCodes resellers to provide infrastructure, licensing, managed services, migration, and integrated calling plan services to support the College’s Microsoft Teams Phone environment.

AudioCodes (OEM) will perform implementation, integration, migration, managed services, and support.

The reseller will handle procurement, pricing submission, invoicing, and endpoint devices.

Resellers must ensure all required components are included in their bid.

Contractors must submit pricing using Exhibit A – Pricing Spreadsheet in its original Excel (.xlsx) format.

The completed Pricing Spreadsheet and the Contractor’s full bid, including the signed Signature Page (see page 23 – Signature Page of IFB document), must be submitted by the deadline established in this IFB. Submission of pricing in PDF format, any other file format, or on an alternate form may result in rejection of the bid.

Pricing includes one-time and recurring costs. Evaluation is based on total 36-month value. Ensure extended totals reflect full term.

Bidders shall coordinate with AudioCodes to obtain current pricing. The following AudioCodes representative may be contacted: Taylor Barnes, taylor.barnes@audiocodes.com, 732-357-0941.

https://www.aacc.edu/media/content-assets/aacc/documents/Purchase-Order-Terms-and-Conditions-Final.pdf mailto:taylor.barnes@audiocodes.com

5.0 QUESTIONS

5.1 Question: I noticed in the pricing sheet there is not a line item for freight or for shipping.

So, does that just need to be in a blended cost or do we need to, or can I add a line item for freight?

Answer: See Attachment One Revised Exhibit A – Pricing Spreadsheet dated 6/29/26, included with this Addendum One. Contractors may include any freight or shipping costs under the “Other” section (Item 13) of the pricing sheet.

Additionally, Contractors shall enter the Total Contract Price (36 Months) exactly as calculated in cell J104 of the revised Exhibit A – Pricing Spreadsheet on Section 2.0 Contractor’s Bid Pricing (Price Proposal) form. The amount entered on the Section

2.0 form must match the total shown in the Excel spreadsheet.

6.0 ATTACHMENTS

6.1 Attachment One: Revised Exhibit A – Pricing Spreadsheet dated 6/29/26.

END OF ADDENDUM ONE