C2024549_Notice_of_Intent_to_Award_15Nov2024.pdf

This is a Notice of Intent to Award issued by the Oregon Business Development Department (Business Oregon) on November 15, 2024, for Bid Solicitation S-12300-00011380 (C2024549) related to a baseline archaeological and reconnaissance level survey of the Minam Wildlife Area Phase 2 Acquisition. The project involves conducting a comprehensive archaeological survey and built environment survey of approximately 10,831 acres located in Union County, Oregon, requiring extensive background research, pedestrian surveys, site recordation, and comprehensive reporting. The original proposal deadline was October 24, 2024, with a public proposal opening scheduled for October 17, 2024. The contract is anticipated to commence immediately upon award, with a draft report required by January 30, 2026, and a final report due within 15 days of receiving agency comments. Two apparent successful proposers were selected following evaluation of proposals received as of November 10, 2024: Lane Council of Governments and Oregon Cascades West Council of Governments.

Proposal pricing ranged from $188,801.50 to $640,835, with evaluation criteria focusing on the proposer's understanding of the project, relevant experience, project approach, and diversity, equity, and inclusion practices. Disadvantaged business enterprise participation requirements were included, with proposers required to describe steps to solicit minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses for potential subcontracting opportunities. Additional documentation requirements included insurance certificates, business registration, and a Pay Equity Certificate for contracts exceeding $500,000 with 50 or more full-time employees. The selection process evaluated four submitted proposals, with Substrate Collaborative Anthropological Research, LLC initially receiving the highest evaluation score of 72.7 points before the Notice of Intent to Award identified the two councils as apparent successful proposers.