C04a FY2026Statement of Work.pdf

1240LS26Q0055

BITTERROOT NF VAULT TOILET PUMPING

STATEMENT OF WORK

Project USDA Forest Service Bitterroot National Forest Vault Toilet Pumping

General Information

1.0 Scope of Work

The purpose of this IDIQ is for the delivery of services and equipment to national forest recreation sites within the Bitterroot National Forest that may include as needed services and/or recurring services based on seasonal or emergency needs. Services include pumping out precast concrete vaults toilets. Additional details about services are described in Section 5.0 – Deliverables/Schedules.

1.1 Project Location

The project areas are located within the Bitterroot National Forest. See the following attachments for locations:

• Attachment C04b BNF Toilet Inventory Updated_7_6_26

• Attachment C04c Darby ToiletMap_ArchE_20251218_FINAL

• Attachment C04d Stevi_ToiletMap_ArchE_20251218_FINAL

• Attachment C04e Sula ToiletMap_ArchE_20251218_FINAL

• Attachment C04f WF_ToiletMap_ArchE_20251218_FINAL

1.2 Period of Performance

The period of performance shall be five-year ordering period to begin on the date of award.

1.3 Anticipated Ordering Periods

Ordering Period Year 1: Date of Award – 7/31/2027 Ordering Period Year 2: 08/01/2027 – 07/31/2028 Ordering Period Year 3: 08/01/2028 – 07/31/2029 Ordering Period Year 4: 08/01/2029 – 07/31/2030 Ordering Period Year 5: 08/01/2030 – 07/31/2031

1.4 Federal Observed Holidays. The Government observes the following holidays: New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

Contractor Requirements

2.0 Technical Requirements

2.1. Summary

The intent of this contract is to secure the professional services of one or more Contractors to provide Vault Toilet Pumping and Waste Disposal.

The Contractor shall furnish all equipment, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, wash down, inspect, clean, and disinfect toilet buildings (interiors and exteriors), and legally haul and dispose of effluents at an approved wastewater treatment facility and debris in accordance with State and Federal regulations and the contract specifications contained herein. Sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt. The majority of services are expected to be ordered during warm seasoned months. There may be times or locations that require services be provided in wintry conditions. This would be on an emergency basis as outlined in the job specific IDIQ Call.

For these situations, the Contractor will need to have service vehicles that can travel on snow and/or ice-covered roads. Tire chains may also be needed and/or required during these periods.

Operation of toilet pumping equipment shall be in a safe and sanitary manner to ensure the safety of the public in campgrounds, trailheads, staging areas, or while traveling from site to site. Work shall be done in a manner that does not damage roads or entrances to campgrounds, staging areas, portable toilet sites, toilet buildings or residual trees or vegetation adjacent to or near the toilet locations. All applicants must be certified to handle and dispose of wastewater per State regulation. The number of locations, number of days and exact dates on which services will be required is not predetermined. The locations of work sites, specific services required, and information pertinent to each area will be included with each Task Order. At times a Task Order may include service at multiple sites in close proximity to one another. To the extent feasible, the Government will group the ordering of services.

2.2. Frequency and Dates of Work

The frequency and exact dates when services will be required cannot be pre-determined. The work schedules will be outlined in each job specific Task Order that is issued under this IDIQ.

2.3. Definitions

The following definitions are used for each work activity listed below:

• Sewage: liquid, semi-liquid, and solid waste matter contained in vault.

• Debris: all other refuse found in vault, to include but not limited to items such as cans, bottles, rocks, sticks and logs, animals or animal parts, clothing, plastic bags and containers, metal products, pinecones, food products, cardboard and paper products, whole rolls of toilet paper, tools, diapers and sanitary napkins, and other miscellaneous trash.

• Waste Material: sewage and debris.

• Hazardous Materials & Potential Hazardous Materials: can include any toxic materials illegally disposed of in the toilet system requiring special handling and disposal.

Including but not limited to used oil, pesticides, batteries, paints, automotive fluids, and containers with unknown materials.

2.4. Vault Toilet Pumping and Waste Disposal

• Assume water or electricity is NOT available for contractor use. Contractor must provide their own potable water and electricity to complete tasks.

• Trucks and /or pumping supplies shall not be rinsed or cleaned on National Forest land.

• Should any release of waste material occur on National Forest land, the contractor is responsible for cleaning up such release and immediately notifying the Contracting Officer Representative (COR). The Contractor is also responsible for making all required spill/release reporting to the appropriate regulatory agencies.

• Payments will be made as appropriate using the Invoice Processing Platform at IPP.gov.

Work involves the removal of sewage and debris from Forest Service owned vault toilet systems and the transport and disposal of such wastes in accordance with applicable federal, state, and local laws and regulations.

a. Scheduling of Work:

The COR shall notify the Contractor of the required servicing. This initial notification shall be by phone. Within twenty-four (24) hours of the initial notification, the Contractor shall confirm by phone the date and time of the scheduled servicing. The Contractor shall complete the pumping services within twelve (12) calendar days after the initial notification. Response time for emergency servicing shall be by mutual agreement between both parties. Where feasible, multiple toilets within a group (as defined in the attached schedule) will be serviced on the same trip and shall guarantee a minimum of three (3) vaults. Pumping of individual toilets outside of the scheduled group may be requested by the COR.

b. Security/Safety:

Cleanouts from which servicing shall be performed are covered with a hatch. The cleanout hatch is locked/bolted in place for visitor safety. The Contractor shall be responsible for unlocking/unbolting the hatch to gain access to the cleanout and replacing the lock/bolts immediately after servicing is complete. At no time, shall the Contractor leave an uncovered cleanout hatch unattended.

c. Equipment:

• Contractor shall provide all equipment necessary to loosen the material and be capable of removing sewage and debris (rocks, bottle cans, or other foreign objects from vaults and portables; and includes hose/tanks to carry water and provide a means of transportation of collected debris. All consumables will be furnished by the contractor.

• A pressure washer system is required to wash the side and end walls of the vault after pumping and may be necessary to dilute solidified waste in the bottom of a flat-bottomed vault and to wash the last portion of waste down a sloped bottomed vault.

• Water drafting equipment (if necessary to get water from a lake, pond, or stream) shall consist of pumps, tanks, hoses, etc. and shall be separate from toilet waste pumping and hauling equipment. Water drafting needs must be identified up front and is subject to COR approval.

• All disinfecting solutions proposed for use shall be approved by the COR.

d. Vault Pumping Procedures:

i. Vault Toilet pumping shall follow the following procedures:

• Vault toilets with exterior access hatch doors shall be pumped from the exterior cleanout. A Forest Service key may be needed to unlock the hatch door. If so, transfer of the key will be arranged by the COR. Key transfers shall be made in accordance with Forest Service key control procedures. Vault toilets without exterior access shall be pumped from the interior directly through the toilet riser following the procedures listed below.

• Before pumping service begins, the Contractor shall fill the vault with sufficient water to facilitate removal of all waste materials.

• Use the clam rakes or long handled grabber to remove as much of the debris as possible before attempting to pump out the waste.

• All debris removed from the vault shall be placed into a leak proof container so that no contamination to the surrounding ground will occur.

• Pump vaults down to within 2-4 inches of the bottom of the tank. Compacting waste material in the bottom of the vault by tamping or other method is not allowed.

• Using a pressure washer system, wash down the interior walls of the vault before the clinging waste has a chance to dry. Use the pressure washer to break up and dilute solids in the bottom and then pump out the remaining waste again.

• The contractor shall pump out all waste to the extent practicable with the goal that no waste material shall remain in the vault after pumping services are complete. If the Contractor cannot remove all waste, the Contractor shall notify the COR.

• Post pumping and cleaning the Contractor shall charge the empty vault with a minimum of 100 gallons of clean water. Flat bottom vaults need to be charged so that there is a minimum 10 inches of water.

• Thoroughly clean and disinfect all outside potentially contaminated areas resulting from the pumping process. Sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible.

Thoroughly clean around the exterior vault access hatchway gasket area and replace and secure the cover. The exterior vault access hatchway MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with.

If there is not an airtight seal, the Contractor shall notify the COR.

ii. For pumping through the toilet riser when there is no outside access hatch or when the outside hatch is too small to allow for removal of debris, The Contractor shall follow these additional procedures:

• The Contractor shall remove the toilet riser prior to pumping or removing debris. The Contractor shall not remove debris through or pump through the toilet riser without removing the riser.

• Take precautions to prevent damage to the riser and to prevent waste spillage onto the interior floor and wall surfaces.

• Cover toilet paper with waterproof material or remove from bar prior to removal of waste and pumping.

• Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping.

• Clean up all incidental spillage and disinfect floors and riser including the riser seat and any surface that was or may have been contaminated. Every effort shall be made to sweep or wash the spilled waste back into the vault. The Contractor shall not allow the spilled waste to be washed or swept out through the front door. Following clean up, floors and surrounding areas shall be left free of standing water.

• When any pumping or debris removal services have occurred inside the restroom the entire restroom shall be cleaned and disinfected. Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the Contractor shall notify the COR. The door handles or knobs shall also be disinfected and dry before the Contractor leaves the job site.

iii. While performing the pumping and waste removal tasks, the Contractor shall notify the

COR if hazardous materials and potential hazardous materials are encountered. The Contractor should not attempt to remove these materials unless they are properly trained and equipped to hand them.

iv. While performing pumping and waste removal tasks, the Contractor shall make note of any readily observable deficiencies with the condition of the vault and toilet system and report those back to the COR. This includes, but is not limited to:

• Damaged or missing locks/bolts on exterior access hatch.

• Damage to access hatch or access hatch seal which prevents proper closure.

• Damage to the toilet riser affecting its ability to be securely set and function properly.

• Any noticeable major cracks or concrete spalling in the vault.

e. Offsite Disposal of Sewage and Debris

• All materials removed from toilet vault or tank, including human waste, trash, etc. shall be properly disposed of off National Forest land in accordance with all Federal, State and local laws and ordinances.

• The Contractor shall be responsible for making disposal arrangements, including disposal of all effluent, debris, and trash, and payments of all fees.

• The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers. Handling of all waste material shall be in accordance with all applicable health regulations.

f. Reporting:

Upon completion of the waste disposal, the contractor report to the COR the following:

• How many gallons of sewage and debris were removed from the corresponding location(s).

• Location of the disposal facility and documentation of disposal (manifests).

• Whether all waste was removed from the vault. If not, provide approximate volume left in vault and why waste couldn’t be removed.

• Summary of any readily observable deficiencies and damage.

3.0 Government Furnished Property

The Government will provide site-specific keys where needed for exterior vault access and toilet building doors, as well as a single-page form for conducting basic building inspections. The keys shall be returned to the Government at the completion of the contract.

4.0 Schedule/Deliverables

The Task Order form includes a schedule for anticipated services per this contract. Each Task Order will include a list of USFS contacts and contact information for each service zone for coordination of work including scheduling, vault access, and other necessary and required services per this contract.

Task Orders will be issued by a warranted Contracting Officer. Task Order(s) will be issued by email to the contractor’s office. Within one (1) business day the contractor will confirm receipt with date and time and when work will start. Work schedule must be approved by the COR prior to commencement. All services shall be rendered within the Period of Performance of the

Task Order.

5.0 Travel

The Contractor shall furnish all equipment and fleet, including personnel, to travel to and from national forest sites to perform services, and pump and legally haul all effluent and trash off the national forests. Travel costs will not be reimbursed by the Government. Bids on this contract opportunity shall include all such costs.

Contractor’s personnel and equipment are not permitted to remain on-site overnight. Camping is not permitted by Contractor or Contractor’s staff in USDA Forest Service campgrounds nor elsewhere on U.S. Forest Service land.

Recreation sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt.

The Contractor will have service vehicles that can travel on snow and/or ice covered roads, as periodically needed. Tire chains may also be needed and/or required during these periods. Some roads may require access by high-clearance vehicles.

6.0 Contractor’s Key Personnel

The Contractor shall provide personnel who are qualified to use the Contractor’s equipment and whose appearance is clean and orderly. The Contractor shall provide personnel key to the successful performance of the contract, specifically these include:

• licensed drivers for the class(es) of vehicle(s) each operates,

• qualified and experienced technicians to operate equipment and incidentals required to pump vault toilets and septic tanks,

• knowledgeable employees able to visually inspect and document maintenance and repair needs for basic vault toilet buildings, and employees who can safely clean and disinfect restroom facilities within recreation areas following guidelines issued by the Centers for Disease Control and utilizing principles and methods contained in USDA “Cleaning Recreation Sites” manual #2300 – Recreation, December 1995, 9523, 1206-SDTDC.

7.0 Use of Bio-Based Products

The contractor must comply with section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide bio-based products.

The Contractor shall utilize products and materials made from bio-based materials (e.g., bio-based greases, hydraulic fluids, and absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is a list of products that may be used in this contract for toilet pumping services for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specification.

Citrus https://www.fs.fed.us/eng/pubs/html/95231206/95231206.htm https://www.fs.fed.us/eng/pubs/html/95231206/95231206.htm

Deodorizer Disinfectant

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide date for their bio-based products such as bio-based content. In addition to the bio-based products designated by the USDA in the Bio Preferred Program, the Contractor is encouraged to use other bio-based products.

The Contractor shall submit with the initial quote a complete list of bio-based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirement of the contract. Additionally, the successful Contractor(s) on each anniversary date of the contract shall compile a complete list of bio-based products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

8.0 Invoice Requirements

The Invoice Processing Platform (IPP) is a Web-based system that more efficiently manages government invoicing from award through payment notification. IPP is a secure online platform outside federal agencies' core financial systems that centralizes all invoice transaction data and documents in one place. Visit https://www.ipp.gov/ to enroll. The Contractor must submit invoices online via IPP for existing and new awards. See each Individual Task Order for specific invoice processing instructions. Individual Task Orders will be issued by a USDA Agency Contracting Officer.

Funds will be obligated on each individual order.

http://www.biopreferred.gov/ https://www.ipp.gov/