C04a_Attachment 1 SOW_12444326Q0021.pdf

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK FOR

JANITORIAL SERVICES

MARIENVILLE RANGER DISTRICT ADMINISTRATIVE SITE

DIVISION 100 – GENERAL SPECIFICATIONS

110 – Scope of Contract

It is the intent of the Government to have janitorial services performed at the Marienville Ranger District Office/Warehouse for the period of July 1, 2026 through June 30, 2027, and subsequent option years (if option periods are exercised). The Marienville Ranger District office is approximately 7,550 square feet on the first floor, 4,450 square feet on the second floor, and 950 square feet in the warehouse office/restroom area. The Contractor shall provide all transportation, labor, supervision, equipment, and supplies required to perform the specified services unless otherwise provided under Government-furnished property.

120 – Location and Description

All services are to be performed at the Marienville Ranger District Office/Warehouse located on Route 66, two miles north of Marienville, PA.

130 – Government – Furnished Property

The Government will furnish key fob(s) for access, toilet paper, paper towels, and plastic garbage bags as needed. The contractor shall return all issued keys/fobs to the Government when requested or at the end of the contract.

The Government will have available at the site all materials and supplies as stated above.

As supplies need replenishing, the Contractor shall notify the Contractor Officer's Representative (COR) in writing on a monthly basis so needed items can be ordered. The Government requires a two week advance notice in order to allow time for ordering and receipt of necessary supplies.

140 - Building Security and Personnel

The Contractor shall be responsible for safeguarding all Government property used or accessed during performance of contract work. At the end of each work period, all

Government facilities, equipment and materials shall be secured. The Contractor shall double check all doors when they leave. Doors shall remain locked while Contractor is performing work in the building.

The Contractor shall limit the use of Government key fobs to access the Government facility for performance of contract work only. The Contractor shall immediately report to the Contracting Officer any occurrences of lost key fobs.

The contractor will be entering government offices outside of normal business hours. All contractor employees that enter federal buildings outside of normal business hours will need to be finger-printed and pass a background check. Contractor shall provide the Government with names of employees that will be performing this service and all employee information required for Government Background checks as required by HSPD-12 & OMB- 05-24.

Contractor and all employees shall wear badges or monogrammed uniforms providing ready identification. Employees shall be required to dress neatly, commensurate with the tasks performed.

Contractor shall prohibit their employees from opening desk drawers or cabinets, locked storage, wire cages, or using telephones or office equipment provided for Official Government Use.

The Contractor shall arrange for supervision of the work at all times. The Contractor or Contractors designated supervisor shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the COR.

Contractor shall notify Government immediately in writing when changes are made to personnel.

Only the contractor and the contractor’s employees and authorized personnel are authorized to be in the building and areas surrounding the building, such as the parking lot.

Children and pets are not allowed in the building or surrounding area.

Any equipment in the building, including but not limited to, radios, typewriters, computers, faxes or copy machines shall not be used by the contractor or the contractor’s employees.

The Contractor is responsible for the key or other Personal Identification Verification (PIV) to the building and gate access to the facilities, which will be issued by the Government.

The key and/or PIV shall not be duplicated.

The contractor is responsible for opening approved vehicle gates necessary for access and shall ensure gates are closed and locked after use.

150 - Safety

Cloths, mops, or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored in the building. Contractors shall comply with all Federal, State, or Local regulations, laws, codes, and requirements relating to safety. All extensions cords shall be 3-pronged (i.e. grounded).

160 - Quality Control

The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or his/her representative. A written Quality Control Plan must be submitted to the Government prior to commencement of work and will be incorporated into the resultant contract.

The Government will evaluate the Contractor’s performance under this contract. Examples of Government surveillance may include:

• Government Inspections.

• Customer complaints with verification by the CO/COR.

170 – Subcontracting

The Government reserves the right to approve or disapprove any subcontractors used by the Contractor. The Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering into any subcontracts. The Contractor’s requests for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

DIVISION 200 – TECHNICAL SPECIFICATIONS

210 – Schedule of Work

Janitorial services specified below shall be performed between the hours of 6:00 P.M. and 11:00 P.M (EST). Weekly Services are expected to occur on the same day every week. Any change to the weekly schedule requires a request in advance to the COR. COR will attempt to obtain approval to reschedule the weekly cleaning for a different day. Services may be completed outside of this time frame with prior approval of the COR. Total number of visits, for the respective years, is as stated in Schedule “B” – Schedule of Items.

220 – Weekly Services

221 – Vacuum all carpeted areas, including the elevator, paying particular attention to edges and corners. Vacuum or sweep break room, employee entrances and stairs. Sweep cobwebs from walls and ceilings.

222 – Dust file cabinets, windowsills, partitions, counters, tables and office machine stands with soft brush (if cleaned off and accessible). This includes warehouse office space.

223 – Empty and clean all waste receptacles including recycling containers and line waste receptacles with new plastic bags as needed. Garbage shall be placed in dumpster located in the large parking lot near the warehouse and recycling shall be placed in recycling dumpster in the same location. Note: recycling containers for aluminum soda cans will be taken care of by the COR and are not part of the contract.

224 – RESTROOM CLEANING. Clean restrooms, including scouring sinks, faucets, urinals and toilets both on the inside and the outside. Place deodorizers in urinals as needed. Wet mop floors in restrooms, scrubbing around the base of the toilets and urinals as well as behind them. Clean around edges and in corners. Clean mirrors in restrooms and drinking fountains. This includes eight restrooms (six in the office and two in the warehouse).

Particular attention will be paid by the COR for inspections of the public restrooms in the visitor area

225 – Refill paper towel and toilet paper holders as needed.

226 – Using standard glass cleaning procedures, clean all glass on the front entrance inside and outside.

227 – Using cleaner designed for wooden floors, clean reception area wooden floor.

228 – Wet mop vinyl floor in warehouse office space.

229 – Lift mats at three entrances and clean the area beneath them. Vacuum throw rugs at entrances.

230 – Dust all cold air returns (four total upstairs, six downstairs) as well as wall heater in stairwell to upstairs and wall heaters in employee and visitor entry areas (total of three wall heaters).

240 – Monthly services to be performed in conjunction with first weekly services each month.

241 – Wash restroom partitions. Scour sink(s) in utility room(s).

242 – Clean elevator walls.

243 – Sweep cobwebs from porches and entrances.

244 – Clean stairwell walls and handrails.

245 – Wet mop breakroom floor, stairway and stairway landings.

246 – Clean front lobby interpretive panels. Special instructions for cleaning interpretative displays. These panels are be cleaned with a damp cloth with a mild cleaning solution. The contractor shall get prior approval from COR on the choice of product the contractor suggests to use on cleaning these panels. The following list is to be considered the Interpretative panels; (A Home for Plants and Animals, Spend the Day, Stay the Night , A Place for You, A Place for Nature, A Place for Change, A Place in Demand, A Place to Sustain, A Vital Watershed, and A Working Woodland). All are located on the exterior walls of the Information Center. The Center Island is described as having three panels (A Place of Adventure, A Place to Explore, and A Place to Ride). Wood railing in front of Panorama and wood trim throughout the center should be cleaned at the same time as the Interpretative panels are to be cleaned. Wildlife Mounts: Any and all wildlife mounts will be cleaned and maintained by Forest Service personnel. Panorama: the panels located behind the Wildlife exhibits. These panels should not be cleaned and are not considered part of this contract.

250 – Semi-annual services to be performed during the 1st two weeks of May and September (after Labor Day)

251 – If area is accessible, wash all interior windows using standard window cleaning procedures, including windows in warehouse office. Vacuum in between windows and screens. Vacuum screens. Wash all outside windows using standard window cleaning procedures.

252 – Shampoo all carpets using standard carpet cleaning procedures. Forest Service personnel will move, and/or set up off the floor all light items such as chairs, wastebaskets, small stands, etc. Contractor is not expected to move cabinets, credenzas, and other items considered not easily moveable following common industry practice. Contractor shall spot clean stains and exceptionally dirty areas prior to shampooing. Contractor shall notify the Marienville District Office as to the exact date of shampooing.

253 – Wash walls (tile walls of restrooms included) of entire office, including warehouse office space.

254 – Clean ceiling vents.

255 – Clean bottoms of all chairs in office.

256 – Wet wipe all ceiling light fixtures.

257 – Clean and wax floors in break room, warehouse office space, tiled portion of employee entrances and stair landings.

260 – Basis and Method of Payment.

261 – The Contractor will be paid at the rates shown on the Schedule of Items for accepted work.

262 – The Contractor or designated representative and the Government representative shall maintain a janitorial services checklist (Exhibit “A”) for each time service is performed.

This form, when signed by the Contractor or designated representative, and if otherwise correct, shall constitute the basis for calculating the sum due the Contractor.

263 – Method of Payment – Monthly payment will be made in accordance with Prompt payment Act, upon submission of janitorial services checklist, submission of a proper invoice, and acceptance of all required work for the billing period. Note that the successful contractor will be required to use Electronic funds Transfer (i.e., - direct deposit).

PERFORMANCE REQUIREMENTS STANDARDS:

Performance requirement standards are described in the Performance Requirements Summary Table (Attached) for daily, weekly, monthly, and semi-annual work. The Contractor is expected to ensure services are provided or performed to the appropriate standards through the Contractor’s Quality Control Plan. Except as stated in the summary table, services required by this contract are generally of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance, and will result in a deduction being made to the contract price for the month.