C04_Attachment 1 SOW 1232SA26Q0887.docx

Statement of Work for BSL-2 + Lab 247 Floor Replacement BACKGROUND: The USDA-ARS Foreign Disease/Weed Science Research unit has a laboratory at 1301 Ditto Avenue, Frederick MD, 21701, that needs to have a seamless, durable and slip-resistant surface. It has been determined that an epoxy flooring system with coved edges is needed.

1. Scope of Work The contractor shall provide all labor, materials, supplies, specialized equipment/tools, transportation, and supervision to supply and install Epoxy Flooring System at Building 1301.

The contractor shall include all services and field labor, equipment (including rigging and material handling equipment), materials, testing and personal protective equipment necessary to perform the work.

The contractor shall provide all professional services necessary to complete the physical inspection, demolition, installation, and testing of a new high performance epoxy flooring system. All processes of this project shall meet or exceed the manufacturers and industry standard requirements. A project schedule shall be provided by the contractor prior to starting work.

The new floor will be installed in two stages. There is too much existing lab equipment to move everything out of the rooms. The Contractor shall assist the Owner in moving the existing floor equipment (i.e. 2 biosafety cabinets, a centrifuge, fridges, incubators and freezers) to one side of the room, then back to the other side, in order to complete the floor. Then back to their original locations when the floor is completed. ARS staff will remove all tabletop equipment.

The Contractor shall ensure all concrete slabs scheduled to receive seamless flooring are tested using the Calcium Chloride test method (ASTM F 1869-98) to determine if moisture vapor transmission rates are within limits acceptable to the manufacturer. Provide an OPTION 1 cost to install a compatible moisture barrier or primer if testing shows it is needed.

The contractor shall provide all management, labor, and materials to remove existing VTC floor tile and install a multi-coat resinous epoxy flooring system.

· Demolition: Remove existing tile, mastic, and baseboards.

· Substrate Prep: Clean concrete of all adhesives to achieve a bare surface.

· Installation: Apply primer, base coats, and high-performance, UV resistant topcoats.

The areas included in this SOW are the BSL2+ Lab 247, with 247A and 247B rooms. The grand total is approximately 1,060 square feet. There is also approximately 205 lineal feet of 4" cove base in this area.

The contractor will perform the following:

1. The building HVAC system has HEPA filters in each of the room’s exhaust and supply ducts. They will have to be covered to protect them from dust during this project.

2. The contractor shall cover existing casework and equipment and hang plastic sheeting over doors to retain the dust. Provide temporary ventilation as needed.

3. Remove the existing VCT tile and mastic while keeping dust generation down. Mechanically prepare the floor for the epoxy installation.

4. Route out any cracks in the existing concrete and fill per the manufacturer’s recommendations.

5. Install by an experienced Seamless Epoxy Quartz Floor Installer, a LSP SeamTek Type 3, Life Specialty Coating Installer, Resinwerks Floor Coating System Installer, Dixon Superior Epoxy Flooring, or approved equal by the COR and applied at a minimum floor finish thickness of 3/16". System shall be sealed with UV Resistant Epoxy resin topcoat. System shall have a mild skid resistant texture. All epoxy resins shall be 100% solids for low odor and job-site safety during installation.

6. The Contractor shall provide samples of a minimum of 3 different floor finishes for Owner approval. Samples shall be a minimum of 16” x 16”.

Equipment and services provided by the Government for contractor use are listed below:

· None provided.

2. Technical Requirements

· Surface Profiling: Mechanically grind or shot-blast the concrete to a Concrete Surface Profile (CSP) per manufacturer’s recommendation to ensure mechanical adhesion.

· Repair: Patch all cracks, chips, and spalling with compatible resinous fillers to ensure a monolithic finish.

· Cove Base: Install an integral 4 inch troweled cove base to seal the wall-to-floor transition.

· Slip Resistance: Finish must meet a minimum Dynamic Coefficient of Friction (DCOF) of 0.42.

3. Performance Standards

4. Deliverables & Schedule

· Submittals: Product data, safety data sheets (SDS), and certified color samples for approval before commencement.

· Work Hours: Typically 7:30AM to 3:30 PM, unless otherwise coordinated to allow for 24-hour curing cycles.

· Warranty: Minimum 1-year workmanship and 5-10 year manufacturer material warranty.

4.1 Base Bid

The contractor shall provide a detailed proposal and cost breakdown for the entire project including submittals for proposed equipment and materials. Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid.

Provide a separate Option 1 cost for a vapor barrier membrane. Option 1 will not be awarded in the contract, but will be issued as a change order if deemed necessary during the installation.

4.2 Site Visit

Contractor must attend the Pre-Bid Meeting on site. Contractors will be escorted by a government representative to confirm locations, dimensions, conditions of the project, as well as sizes and amount of equipment needing to be moved around during the installation, before a bid is submitted. The site visit shall be for the purpose of observing conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

5. Project Summary The contractor is to install a new high performance epoxy flooring system based on requirements of our facility. The contractor will submit a detailed work plan in industry recognizable format to the Contracting Officer within 7 days of contract award. This plan must describe how the contractor will provide ventilation to the area during the project, if needed. The Government shall review the plan prior to the start any activities.

1) Work will be accomplished during normal business hours.

2) All work must be scheduled in advance and approved by USDA prior to starting.

3) Contractor will perform all work according to the approved schedule and SSSP.

4) All work will be in accordance with the product manufacturers’ requirements and recommendations.

The facility will be occupied during maintenance activities. All work shall be scheduled in advance and coordinated with the facility representative to minimize the disruption to traffic, daily operations and research programs.

6. Safety The contractor will submit a Site Safety Specific Plan (SSSP) in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any maintenance activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law, local authorities, or USDA/ARS representatives for the protection and security of the grounds, facilities, and personnel.

7. Contractor Requirements The contractor shall install a new high performance epoxy flooring system. This includes all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this Statement of Work. The contractor must respond on site to emergency situations within 24hrs.

The project work shall be performed per the following requirements:

1) Contractor will verify all equipment and site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) The contractor will use only trained and qualified personnel (as defined by OSHA and USDA)

4) The contractor will provide documentation of training and certification for all personnel working on this site prior to starting work.

5) The contractor shall use an OSHA compliant Lockout/Tagout program.

6) The contractor will comply with all USDA Safety and Biosecurity requirements.

7) The contractor will provide all PPE, barricades, and other safety material required to perform this work safely and comply with regulations.

8) The contractor shall render the work area safe before leaving the work site. All covers shall be replaced and all cabinets closed.

9) Contractor shall remove and dispose of all project related materials from all work areas daily.

10) Contractor is required to manage the project and consult with the Government prior to beginning all work.

11) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facilities and workers. The buildings will be occupied during this work.

12) The contractor’s work must meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf and shall adhere to all applicable federal, state, and local code requirements as well as applicable current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of award, or as determined by the authority having jurisdiction. When the requirements of the building codes, ordinances, and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail. All contractor employees, including subcontractor employees, providing services for the USDA shall read, acknowledge, and follow all applicable USDA policies, SOPs, and guidelines. The contractor shall work with USDA personnel to ensure all work is accomplished in a timely manner. Contractor to allow 1 hour maximum per site employee to read and acknowledge any USDA policies, SOPs and/or guidelines.

13) The Contractor shall obtain all manufacturer’s flooring materials required for this Requirement from the same manufacturer. The Contractor: Shall have a minimum of 5 years’ experience in the installation of seamless flooring and be approved in writing by the selected manufacturer.

14) The Prime Contractor shall supply and have install by an experienced Seamless Epoxy Quartz Floor Installer, a LSP SeamTek Type 3, Life Specialty Coating Installer, Resinwerks Floor Coating System Installer, Dixon Superior Epoxy Flooring, or approved equal by the COR and applied at a minimum floor finish thickness of 3/16". System shall be sealed with UV Resistant Epoxy resin topcoat. System shall have a mild skid resistant texture. All epoxy resins shall be 100% solids for low odor and job-site safety during installation. System shall have the following properties:

· Compressive Strength ASTM C-579 11,000 psi.

· Tensile Strength ASTM C-307 2,400 psi.

· Flexural Strength ASTM C-580 4,000 psi.

· Flexural Modulus ASTM C-580 2.5 X 105.

15) The prime Contractor shall apply new flooring components required for the system in accordance with the statements in System Overview above and handle materials per manufacturer’s installation instructions, including mixing and application. Terminate at edge of expansion joints, or as designated by Design Professional. Install a 4” integral cove base on walls.

16) The prime Contractor shall cure resinous materials in compliance with manufacturer’s directions.

17) The Prime Contractor shall cleanup work area, removing all equipment, materials, and trash.

18) The Prime Contractor shall provide temporary protection from construction traffic and other trades prior to final acceptance by the owner.

19) The project is expected to take place in 2 phases.

8. Material Submittals Submittals and O&M documentation must be provided for all materials used on this project.

9. Pre-Construction Submittals

1) Contractor’s Site-Specific Safety Plan (SSSP) must be provided to and approved by USDA before the project can begin.

2) Contractor must provide list of qualified personnel and their documentation prior to starting work.

3) A schedule for the work must be provided to and approved by USDA/ARS before the project can begin. Changes to the schedule must be brought to the attention of the USDA/ARS immediately and shall be submitted to Contacting Officer for written approval prior to the schedule change.

4) A detailed Work Plan within 7 days of project award.

10. Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the USDA.

11. Inspection and Acceptance A government representative shall inspect and approve the work. The Contractor shall schedule inspection a minimum of 2 days in advance.

12. Period of Performance The completion of this project shall not exceed 180 days from date of notice to proceed and will have to be completed in 15 working days upon scheduling. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

12.1 Work Hours:

Generally, contractor work hours shall be Monday through Friday, 7:30 A.M. to 3:30 P.M. except on Government holidays for most of the work. Work requiring outages, may be required to be performed after hours (pre-arranged at least 48 hours in advance).

13. Guaranty The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

14. Attachments A. Lab Diagram.jpg