C03_PWS-ZigzagRecSurvey.docx

PWS for Zigzag Recreation Residence Road and Culvert Survey FY26

US Department of Agriculture (USDA)

Performance Work Statement

Contents

Project Title Zigzag Recreation Residence Road and Culvert Survey

General Information

1.0 Background and Purpose

This is a non-personal services contract to provide topographic and site surveying services to the Mount Hood National Forest. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

The Contractor is responsible for providing all equipment, supplies, labor and incidentals to perform the work as described herein. The Contractor shall be responsible for obtaining all permits as required by Oregon Department of Environmental Quality for the Contractor’s operation methods.

2.0 Purpose

The purpose of this contract is to deliver topographic and site survey data and files to the Mount Hood National Forest for National Forest Service Roads (NFSR) 2620000, 2629905 and 2629909, as well as three (3) culvert locations on 2612000, and one (1) culvert on 2629905. The Mount Hood National Forest will use the information provided from this service contract to perform future design for road improvements (grading, surface improvements, drainage improvements, etc.) for the roads described in 4.0 Place of Performance.

3.0 Description of Services

The scope of this project includes performing record search, locating utilities and performing a topographic and site plan survey for the project roads and culvert sites listed under 2.0 Purpose and 4.0 Place of Performance. Site survey work shall capture contextual information that is relevant to planning and design such as traveled way boundaries, overhead and underground utilities, adjacent trees and vegetation, adjacent man-made structures or improvements (driveways, culverts, bridges, signs, etc.), adjacent topographic features, upstream and downstream bank widths, existing inverts of culverts, centerline of stream flow and depth of streambed relative to the surrounding grade.

Electronic copies of the base mapping shall be provided to the Government in the current Forest Service version of AutoCAD Civil 3D format with supporting base files. The Contractor shall perform their due diligence in reviewing existing record drawings and other sources in determining locations of existing features, as well as underground utilities. The Contractor shall investigate the information shown on any Government furnished drawings, record drawings and other planning documents which are part of this contract.

Surveys as outlined in the following sections will be completed by the Contractor. The Contractor shall utilize a Professional Land Surveyor, licensed in the State of Oregon, to develop and provide topographical and site plan data. The Professional Land Surveyor is responsible for developing/establishing survey control (horizontal basis of bearing and vertical datum), completing the design survey, developing topographic base maps, and providing survey control drawings meeting Government requirements as part of the construction documents plan set, among other deliverables outlined in the following sections of this document.

The Contractor shall complete a site plan and topographical survey that identifies physical site features and existing site conditions for the National Forest Services Roads and culvert sites listed in 2.0 Purpose and 4.0 Place of Performance.

The Contractor shall provide services in accordance with (IAW) this Performance Work Statement (PWS), and all applicable federal, state and local laws and regulations.

4.0 Place of Performance

Work will take place on NFSR 2612000, 2620000, 2629905 and 2629909. Table 4.1 contains details pertaining to the National Forest Service Roads to be surveyed. See below for directions to the project roads.

· Directions from Zigzag Ranger Station to 2612000 – Turn right onto US-26 E. Continue for 1.3 miles, then turn right onto Still Creek Road (NFSR 2612000) and drive straight for 0.30 miles.

· Directions from Zigzag Ranger Station to 2620000 – Turn right onto US-26 E. Continue for 2.1 miles, then turn right onto Road 20 (NFSR 2620000).

· Directions from Zigzag Ranger Station to 2629909 – Turn right onto US-26 E. Continue for 5.7 miles, then turn left onto Road 35. At the intersection, turn left to continue on Road 35 and drive for 0.3 miles. At the intersection, NFSR 2629905 (Road 35B) begins on the right.

· Directions from Zigzag Ranger Station to 2629909 – Turn right onto US-26 E. Continue for 5.7 miles, then turn left onto Road 35. At the intersection, turn left to continue on Road 35 and drive for 0.3 miles. Turn right onto NFSR 2629905 (Road 35B) and continue for 500 feet. At the intersection, NFSR 2629909 (Road 35A) begins on the right.

Table 4.1 – National Forest Service Road Details

(Milepost) End Survey (Milepost)

*Designates a culvert site to be surveyed.

Extents of the survey being performed on each NFSR described shall be 15’ from the edge of the traveled way for NFSR 262000, 2629905 and 2629909. Extents of the survey being performed at each culvert site shall be 50’ from the centerline of each culvert, and extend 75’ upstream from the inlet and 75’ downstream from the outlet.

5.0 Period of Performance

The period of performance shall be from the Date of Award until November 30, 2026.

6.0 Contract Type

The Government will award a Firm-Fixed Price (FFP), Stand Alone, Service Contract. Performance shall be made only as authorized by the contract. Contractor shall furnish to the Government all services specified in the Schedule of Items and called for by the contract.

7.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0700 to 1700, except for federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

8.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

New Year’s Day (January) Martin Luther Kings Jr’s Birthday (January) President’s Day (February) Memorial Day (May) Juneteenth (June) Independence Day (July) Labor Day (September) Columbus Day (October) Veteran’s Day (November) Thanksgiving Day (November) Christmas Day (December)

9.0 Contractor Key Personnel

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance with the QCP throughout the contract period.

Sub-Contractors: The Contractor shall provide a list of points of contact for work being performed by Sub-Contractors. Any changes in these points of contact shall be provided to the CO no less that 10 days in advance.

10.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and/or terminate contracts; make related determinations and findings on behalf of the Government; and legally bind the Government. The CO shall ensure that the Contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the Contractor's performance in the Government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

11.0 Post-Award Conference and Periodic Progress Meeting

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

12.0 Changes

The quantities specified in the Schedule of Items are estimates only, not guaranteed quantities. The Government reserves the right to add, remove, or change the items and quantities to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items for identical or similar items. Changes will only be authorized by a warranted CO.

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days of award. Delivery of added items shall continue at the same rate that like items are called for under the contract unless the parties otherwise agree, (FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item).

13.0 Inspection and Acceptance

Any inspection and acceptance will be at the location specified in the contract. The designated COR will act as the representative of the CO for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

14.0 Invoicing and Payment

All Contractor invoices shall be submitted via the Invoice Processing Platform (IPP) using contract line-item numbers (CLINs). The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid. The Contractor shall only invoice for work performed and as authorized by the contract. Payment will be made only for those items listed on the Schedule of Items. All other work is incidental to those pay items.

Contractor Requirements

15.0 Conduct of Contractor Personnel

The CO may require the Contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the Government. Such removal from the work site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

16.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

Technical Requirements

17.0 Specific Tasks

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide topographic and site surveying services to the Mount Hood National Forest. Services are detailed in Table 17.1 – Site Survey Information to be Collected. The Contractor shall provide services in accordance with (IAW) this Performance Work Statement (PWS), and all applicable federal, state and local laws and regulations.

Table 17.1 – Site Survey Information to be Collected

Roads

· Centerline

· Edge of pavement/traveled way

· Surface type

· Intersections

Trees, 6 inches or greater diameter at breast height (DBH)

· Center point (trunk)

· Diameter at breast height

· Tree species

Utilities

· Utility alignments

· Locations of utility infrastructure (equipment housing structures, valve boxes, hydrants, poles, etc.), their type and identification number if applicable

Bridges

· Centerline of travel way

· Length

· Width

Driveways

· Location of intersection with road

· Width/size of driveway at the edge of the road traveled way

· Width of driveway traveled way 15’ beyond the edge of the road traveled way

Culverts

· Diameter and length

· Skew

· Shape (if not circular)

· For described culverts sites:

· Existing inverts

Streams & creeks

· Dimensions of streams/creeks flowing adjacent to road or through road drainage structures

· For described culverts sites:

· Upstream and downstream bankfull widths

· Thalweg

· Inlet and outlet inverts

· Points of fill at the pipe and road (trapezoid corners)

· Set a local control at each culvert site for future use by Forest Service

· Elevation data

· Dimensions for elements

· Linear feet for fences or barriers

The site plan survey shall include the following information:

· Survey data must be tied to an official survey monument and be in real space (i.e. not a local survey) so that data can be imported/exported to AutoCAD, Google Earth, and ArcPro during site design.

· Site plan should include breaklines and should “connect the dots” for structures, edge of road, etc.

· Collect survey-grade GPS data for at least 2 or 3 control points on the site. These points are necessary to tie the survey into aerial photos and will help establish true north. The farther apart these points are, the better.

· Tie-in survey to physical control points (or create/install new ones). Ensure adequate control points are left in place for future use (i.e. rebar and cap).

· Take photos of manmade objects, control points, and complex or confusing areas. Labeled photos shall have a cohesive naming convention. These photos shall be digitally submitted to the Government with each site survey package in an agreed upon manner.

· Topographic mapping shall consist of the establishment of horizontal and vertical control in the area for future construction staking. This shall include the setting of permanent benchmarks and grid control points.

· The Contractor shall establish a horizontal grid for mapping purposes. The grid shall be on a 15-foot basis unless steeper terrain warrants additional readings. Elevations shall be determined at each grid intersection point, flow lines, grade break lines and along any break lines to an accuracy of 0.1 foot. All significant topographic features shall be located accurate to 1-foot horizontal position. Unless otherwise directed by the CO, these features include but are not limited to:

· All trees 6 inches DBH or greater.

· Any man-made improvement or structure.

· Centerline of significant natural drainage features.

· Location of all apparent utilities in the mapping area.

· Geologic features which could affect construction (i.e. rock outcrops)

· Outline of riparian areas

· Collect data for all existing built infrastructure, include the following: edge of pavement or gravel, center/crown, ditches, culverts, signs, etc.

· Survey tolerances shall meet the following criteria:

The survey and submission format shall meet the following criteria:

· AutoCAD .dwg file(s) and shapefile(s).

· The digital file shall plainly show all topographic features and shall clearly identify them. Further, all horizontal and vertical control points within the mapped area shall be shown and identified. The digital file shall be prepared and stored in a format compatible with AutoCAD Civil3D.

· Provide points in a comma delineated text file, PNEZD (Point, Northing, Easting, Elevation, Description).

· For GPS data collected, provide final survey data corrected to local State-Plane (preferred) or UTM (acceptable) coordinates using NAD83 datum. At a minimum, provide GPS coordinates for control points.

· Provide conventional mapping standards such as a north arrow, scale, title block, key and legend.

· Provide key or definition for all point codes used in the survey.

· Provide information on where control points are located and how they are established to ensure longevity.

· Adobe .pdf file(s) of the topographic and site surveys, stamped by the Professional Land Surveyor as described in 3.0 Description of Services.

Additional Requirements

18.0 Work Schedule

The Contractor shall develop a work schedule addressing the sequence and timeline to complete all work required in the PWS and submit it to the COR no later than (NLT) 14 business days after contract award. An updated copy shall be provided to the COR as changes occur. All services shall be coordinated with the COR at least 72 hours prior to performing services.

19.0 Quality Control Plan (QCP)

The Contractor shall develop and maintain an effective QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures that their work complies with the requirements of the contract. The Contractor’s QCP shall be provided to the COR NLT 14 business days after contract award. The COR will review the Contractor’s QCP. The Contractor shall receive in writing the COR’s acceptance and/or any proposed changes to the QCP.

20.0 Contractor Furnished Equipment

All Contractor furnished equipment and vehicles to be used at the work site shall be cleaned and free of invasive species (noxious weeds), seeds, external grease and oil and shall be inspected prior to entrance onto federal government lands. The restriction shall include equipment and vehicles intended for off-road use, whether they are owned, leased, or borrowed by the Contractor or subcontractor. The Contractor shall develop a list of all the equipment to be used under this contract and submit it to the COR NLT 14 business days after contract award. An updated copy shall be provided to the COR as changes occur.

21.0 Special Qualifications

The Contractor shall, at no additional cost to the Government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

22.0 Service Interruptions

If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO and COR at least 3 business days in advance. If the service is due to an emergency breakdown, the Contractor shall notify the CO and COR as soon as practicable.

Deliverable Schedule

23.0 Key Deliverables

The Contractor shall submit an electronic copy of all deliverables to the CO and COR. Below is a list of all deliverables outlining each objective and due date.

Performance Requirements Measures

24.0 Contractor’s Performance

The Government expects the Contractor to work at an acceptable performance level throughout the life of the contract, and the Contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

25.0 Acceptable Performance

Acceptable performance is achieved if 100% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

26.0 Unacceptable Performance

Unacceptable performance is achieved if less than 100% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

27.0 Performance Requirements Summary

Government-Furnished Property and Utilities

28.0 Government-Furnished Property

The Government will not provide Government-Furnished Property for the performance of this contract.

29.0 Government-Furnished Utilities

The Government will not provide Government-Furnished Utilities for the performance of this contract.

Definitions, Acronyms, and Applicable Laws, Regulations and Guidance

30.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approved specific services rendered as partial or complete performance of the contract.

Appurtenance: A structure along the road of value such as guard rails, bridge rails, culverts, and signage.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service

Forest Values: Refers to the forest ecological value (the worth of a forest in terms of what it contributes to the ecosystem as a whole), aesthetic value (the worth of a forest in terms of its natural beauty), and cultural value (the worth of a forest in terms of the way a person was raised to believe in it).

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A Contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line-Item Number (LIN): Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the government will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

Quality Control (QC): Refers to the various functions performed by the Contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the Contractor for quality control. A Contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A Contractor’s QCP is separate from the government’s QASP.

Random Sampling: A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Service Contract: A contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

31.0 Acronyms

ACOR Alternate Contracting Officer Representative ADA Americans with Disabilities Act AGAR Agriculture Acquisition Regulation AASHTO American Association of State Highway and Transportation Officials CAP Contractor Acquired Property CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line-Item Number CO Contracting Officer COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CPARS Contractor Performance Assessment Reporting System DID Data Item Description EPA Environmental Protection Agency FAPIIS Federal Awardee Performance and Integrity Information System FAR Federal Acquisition Regulation FPDS Federal Procurement Data System FS Forest Service FSH Forest Service Handbook FSM Forest Service Manual GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With IAS Integrated Acquisition system IPP Invoice Processing Platform N/A Not Applicable NEPA National Environmental Policy Act NLT No Later Than NTE Not to Exceed OCI Organizational Conflict of Interest ODC Other Direct Costs OMB Office of Management and Budget OSHA Occupational Safety and Health Administration PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan SAM System for Award Management SDS Safety Data Sheets SF Standard Form TBN To Be Negotiated TE Technical Exhibit USC United States Code USACE United States Army Corp of Engineers USDA United States Department of Agriculture WD Wage Determination

32.0 Applicable Laws, Regulations, and Guidance

The contractor shall perform the required services IAW the specifications in this PWS, and all applicable federal, state and local laws and regulations. Additional requirements and information may be found from the following sources:

AASHTO: American Association of State Highway and Transportation Officials (https://transportation.org) NEPA: National Environmental Policy Act (https://www.epa.gov/nepa)

OSHA: Occupational Safety and Health Administration (https://www.osha.gov) image1.png