C02_Streamlined AP_ZZRR Survey.docx

Streamlined Market Research/Acquisition Plan

Acquisition Information

AAR Number(s), if known:

Product Service Code (PSC):

Statement of Need/Requirement Description ☒ Performance Work Statement/Statement of Work/Other Requirements document is attached.

If no document is provided, then provide the information here:

Click or tap here to enter text. Provide a description of the requirements. Describe the essential salient, physical and performance characteristics/functions required to meet the government’s needs. Include any brand name product information and what the product/service will be used for.

Acquisition Background and History ☒ New Requirement ☐ Follow-on/Previous Contract - Select this if there is currently a contract for the exact same item, or if the exact same item has been purchased in the last 12 months. If selected, please provide the acquisition history below. Add/delete additional lines as necessary. Delete the table entirely if this is not a follow-on or there are no previous contracts.

☐ Other: Provide explanation.

Choose an item.

Choose an item.

Choose an item.

Provide any additional information on previous acquisition history that would be helpful for this requirement. Put N/A if no additional information is available.

Independent Government Cost Estimate (IGCE) The IGCE for this contract was developed using anticipated equipment used to provide service items, labor rates for county where services are being provided, and professional experience for production rates. Provide detailed information on how the IGE was developed. (e.g., informational quotes, GSA Advantage/Catalog pricing, GSA Pricing Intelligence Suite, historical purchases made for the same or similar product or service, etc. If the market price is significantly different from the IGCE, provide details as to why.) Attach any pertinent information.

Market Research

1. Participants in Market Research Add/delete rows as necessary.

Other

Market Research Techniques Check all Market Research techniques that were utilized for this Acquisition. Attach all results (e.g., website info, catalogs).

Sources

Would you like to Request any of the following from Contracting?

Sources

☐ See Attached List

Market Research Results Through market research it has been determined and/or verified that there are abundant Vendors local and throughout Oregon that provide surveying services that are Active in SAM.gov. The Independent Government Cost Estimate was developed using past professional experience for anticipated time and materials required to complete all bid items.

Acquisition Planning

1. Competition ☒ Yes ☐ No Does competition exist for this requirement?

Commercial Item Determination

☒ Market Research found this requirement to be a commercial product or commercial service.

☐ The requirement can only be satisfied by a non-developmental (non-commercial) item.

☐ This requirement is for Architect-Engineer Services; therefore, it is considered non-commercial.

Buy American Requirements

☐ N/A This acquisition is less than the micro-purchase threshold.

☒ N/A This acquisition is not for supplies or construction.

☐ N/A This acquisition is for a commercial Information Technology product.

Inherently Governmental Requirements

☐ NA - This acquisition is for supplies.

☐ FAR 7.503(c) was reviewed for examples of functions generally considered inherently governmental and FAR 7.503(d) was reviewed for examples of functions generally not considered inherently governmental. None of the functions to be performed in this contract action are inherently governmental. Any closely related to inherently governmental functions will be closely monitored to ensure they do not encroach upon inherently governmental functions.

Accountable Real or Personal Property

☐ Yes ☒ No Does this acquisition include the purchase of supplies or equipment including all items with a unit acquisition cost of $5K or more, or any item valued less than $5K, but considered sensitive property.

List of Sustainable Products

☐ Yes ☒ No Do any sustainable products apply to this acquisition?

Other Considerations

☐ Government Furnished Property will be provided.

☐ Government Furnished Information will be provided.

☐ Contractor will have access to Sensitive or Classified Information.

☐ Contractor(s) will require routine or long-term access to a Federal Facility.

☒ Delivery of Technical Data is required.

☐ Special testing or First Article approval is required.

☐ Will Artificial Intelligence be used in the performance of this requirement? (See AGAR part 39 for required provisions and clauses.)

☐ Special packaging or shipping requirements are required.

☐ Contractor support is required for this acquisition, to include planning the acquisition, developing requirements documents, evaluating proposals, etc.

☐ This will be a lease.

☒ Other ☐ None of these apply.

Required technical data to be delivered includes topographic and site survey information from locations described in the PWS.

COR Nomination or IPP Approver

☒ COR Nomination Memo is enclosed – Name of expected COR: Justin Houck – COR II w/ IPP access

☐ Stand Alone IPP Approver is enclosed – Name of expected IPP Approver: Click or tap here to enter text. Required for all contracts if a COR is not nominated. The IPP Approver must have IPP Access.

Additional Information This Contract is intended to be a Service contract for rock crushing service. All previous questions left blank is due to the question being non-applicable to the requirements of a crushing service contract.

Contracting Strategy

Solicitation Number: Click or tap here to enter text.

1. Mandatory Source Availability

Supplies - FAR 8.103 and 8.104 - ☒ NA - Not a supply.

Services - FAR 8.102 - ☐ NA - Not a service.

Other Mandatory Sources - FAR 8.101 - ☒ NA - This is a supply or service.

Source Determination

1. ☐ Yes ☐ No Are supplies/services available from a mandatory source? If they are available, provide information on the source (include contract numbers, websites, etc.). If it’s a Category Management Solution, include the name of the contract and state whether it’s mandatory or not.

If “No”, complete question 2. If “Yes”, delete question 2.

If the item is available from a mandatory/preferred source, but award will be made to another source, provide an explanation of why the mandatory source cannot be utilized. Delete if not-applicable.

The requirement will be satisfied by using the following non-mandatory source:

☐ Federal Supply Schedule (e.g., GSA) ☒ Other Government contract: Click or tap here to enter text.

☐ Interagency Agreement ☐ Commercial Marketplace

Contract Type

1. The contract vehicle for this acquisition will be: Choose an item.

☐ Yes ☐ No ☒NA If your contract type is Definite-Quantity, Requirements, Indefinite Quantity, Indefinite Delivery/Indefinite Quantity, Blanket Purchase Agreement, or Basic Ordering Agreement does this plan cover all task/delivery orders or calls that will be placed against the parent contract? If “Yes,” confirm the scope and any limitations. If “No,” identify what is excluded and why.

☐ Yes ☐ No ☒NA Options - Based on the information available, I hereby determine that inclusion of options in this contract is in the best interest of the Government. The requirement represents a continuing need for the supplies/services, and there is a high probability the options will be exercised to ensure uninterrupted support and maintain continuity of operations. The inclusion of options provides administrative efficiency and allows the Government to maintain effective oversight while preserving flexibility in contract performance. None of the conditions listed in FAR 17.201-1(c) that would make options inappropriate apply.

1. The contract pricing for this acquisition will be: Choose an item.

☐ Yes ☐ No Is this a Labor Hour or Time and Material action with an approved Determination and Findings IAW FAR 12.104(b) or FAR16.601-3? If “Yes”, delete questions 6-16. If “No”, answer question 6.

☐ Yes ☐ No Is the Acquisition for awards on the set-aside portion of sealed bid partial set-asides for small business? If “Yes”, you can delete questions 7-16. If “No”, answer questions 7-16.

Explain why the selected contract type must be used to meet the agency’s needs. Click or tap here to enter text.

Explain the Government’s risks and burden to manage the selected contract type. As applicable, discuss the following:

How the risks were identified (e.g., pre-award survey, or past performance information): Click or tap here to enter text.

The nature of the risks (e.g., inadequate contractor’s accounting system, weaknesses in contractor's internal control, non-compliance with Cost Accounting Standards, or lack of or inadequate earned value management system). Click or tap here to enter text.

Describe how the Government will manage and mitigate the risks. Click or tap here to enter text.

Detail the Government resources necessary to properly plan for, award, and administer the contract type selected (e.g., resources needed and the additional risks to the Government if adequate resources are not provided). Click or tap here to enter text.

Provide an analysis of why the use of other than a firm-fixed-price contract (e.g., cost reimbursement, time and materials, labor hour) is appropriate. Click or tap here to enter text.

Provide a rationale that details specific facts and circumstances (e.g., complexity of the requirements, uncertain work duration, contractor’s technical capability and financial responsibility, or adequacy of the contractor’s accounting system), and associated reasoning essential to support the contract type selection. Click or tap here to enter text.

Provide an assessment of whether Government resources are adequate to properly plan for, award, and administer other than firm-fixed-price contracts. Click or tap here to enter text.

Provide a discussion of planned actions to minimize the use of other than firm-fixed-price contracts on future acquisitions for the same requirement and to transition to firm-fixed-price contracts to the maximum extent practicable. Click or tap here to enter text.

Describe why a level-of-effort, price redetermination, or fee provision was included. Click or tap here to enter text.

Provide an assessment of whether the contract requirements can be structured as firm-fixed-price (FFP) contract line items (CLINs), either in the current contract, future option years, or follow-on contracts? Click or tap here to enter text. Structuring some or all requirements on an FFP basis could facilitate an easier transition by developing a cost history for recurring definitive requirements.

Acquisition Procedures

What Acquisition Procedures will be used for this requirement? Choose an item.

Provide additional information as necessary.

Evaluation Procedures

What evaluation procedures will be used for this requirement? Choose an item.

☐ Yes ☐ No Past performance will be evaluated. If not, provide details on why.

Set-Aside

What North American Industry Classification System (NAICS) Code will be used for this action? Click or tap here to enter text.

* Note: NAICS codes in Sector 42, 44 or 45 shall not be used to classify Government Acquisitions for Supplies; see 13 C.F.R. § 121.402(b)

Count how many capable small businesses you identified in each socioeconomic category across each source (Category Management, USDA contracts, GSA FSS/GWAC, and Open Market) that are able to meet the requirements.

Enter the number of vendors found in each cell; use “0” if none were found or “N/A” if the source wasn’t applicable.

Total each column to show overall availability of small businesses.

Use the results to justify whether a set‑aside is appropriate and select the correct set‑aside decision below the table.

Small Business (SB)

HubZone

Service-Disabled Veteran Owned SB

Women-Owned SB (WOSB)

Economically Disadvantaged WOSB

8a/ANC

Large Business

Totals

☐ This acquisition will be set-aside for: Choose an item. If applicable, explain why it is only being partially set-aside, or why it will be a sole source for a selected category.

☐ The small business set-aside has been dissolved; therefore, the acquisition will be 100% full and open. If applicable, provide details explaining why the requirement is not being set-aside.

If the set-aside is for WOSB/EDWOSB, answer the following question. If not, you can delete it.

☐ Yes ☐ No The Small Business Administration’s website was reviewed, and the NAICs being used for this procurement is eligible for WOSB or EDWOSB set-aside.

Bundling/Consolidation/Substantial Bundling ☐ Yes ☐ No This requirement is greater than $2M and combines two or more requirements for supplies or services that were previously provided under separate smaller contracts. See FAR 7.107 for additional information. If yes, review FAR 7.107 and AGAR 407.107 before proceeding.

Contracting Officer’s Commercial Product or Service Determination Based on the results of the market research, I have determined that this is a Choose an item. acquisition.

Note: Non-Commercial Acquisitions, with the exception architect-engineer contracts and orders/calls against non-commercial contracts awarded prior to 11/3/25, require Senior Procurement Executive (SPE) approval of a D&F in accordance with EO 14271.

The Supplies/Services will be purchased as follows (in descending order of priority – See FAR 10.001 (f)). Check One:

☐ An existing governmentwide contract ☐ Requirements will be modified and purchased from an existing government-wide contract.

☐ Another source ☐ A commercial product/service will be modified to meet the agency’s requirements and purchased from another source.

☐ The procurement will be non-developmental (non-commercial). Waiver required.

Made in America Waiver (Check One) ☐ Made in America Waiver is not required.

☐ Made in America Waiver is required to be signed by COCO (over MPT to $25K).

☐ Made in America Waiver is required to be signed by HCA (over $25K).

Unless Trade Agreements apply, if the item isn’t manufactured in the U.S. and doesn’t meet the domestic content requirement, a waiver is required. COTS items do not have to meet the domestic content requirement, but EVEN COTS items require a waiver if they are not 100% manufactured in the U.S. You can use the Buy American and Trade Agreement Decision Tool to help determine whether Buy American statute and/or Trade Agreements apply to a requirement.

Other Contractual Considerations

1. ☐ Yes ☐ No Will the acquisition be a multiple-award indefinite-quantity or indefinite-delivery contract in accordance with FAR 16.504-3? For any single award task or delivery order contract exceeding $150 million, ensure that a determination is processed in accordance with FAR 16.504-3 (4)(i).

2. ☐ Yes ☐ No This acquisition will use multiyear contracting, options, or other special contracting methods (see FAR 17). If “Yes”, provide an explanation.

3. ☐ Yes ☐ No Will acquisition require special clauses, special solicitation provisions, or are FAR/AGAR deviations required. If “Yes”, provide an explanation.

4. ☐ Yes ☐ No Will this acquisition be performance based to include a Performance Work Statement (PWS) and a Quality Assurance Surveillance Plan (QASP)? If not, provide an explanation.

5. ☐ Yes ☐ No Does this acquisition require the submittal of certified cost or pricing data? If certified cost or pricing data is not required, explain the applicable exemption from submitting such data. (see FAR 15.4)

6. ☐ Yes ☐ No Does this acquisition require cost analysis and/or cost realism to determine a fair and reasonable price? If neither cost analysis nor cost realism will be used, explain why (see FAR 15.404).

7. ☐ Yes ☐ No Will this acquisition result in an Enterprise-Wide vehicle for use across all of USDA? If “Yes”, provide details on how estimates from across USDA have been consolidated and accounted for, identify the office responsible for maintaining the vehicle, specify which agencies will be authorized to place orders against it, and include any additional relevant information about the contract.

8. ☐ Yes ☐ No ☐ N/A (Not a Multiple Award Contract/BPA) Is an On-Ramp contemplated for this acquisition? If “No”, explain why On-Ramps are not being considered for this requirement. If “Yes”, provide on-ramp details. See FAR 16.504-4 and “On- and Off-Ramp Language & FAQs” for more information.

Review and Approval of the Acquisition Plan The signatures below represent approval of this document.

Put Not Applicable in the Name block when review/approval is not required. You can remove the “When are Signatures Required?” column or leave it.

Submitter- Requiring/Program Office POC/COR All

Requiring Agency Senior Executive or GS-15

Services - over $9M

Interagency Agreements (New or Modification) for assisted acquisitions - any dollar value.

Bridge Actions of any type and length - any dollar value.

Source Selection Information-See FAR 2.101 and 3.104 Rev. 10/27/25

Source Selection Information-See FAR 2.101 and 3.104 Rev. 3/10/26