C_-_Required_Reports.docx

This is a Required Reports attachment for the City of Phoenix's Exclusive Pouring Rights contract for the Phoenix Convention Center, Symphony Hall, and Orpheum Theatre. The contract solicitation covers non-alcoholic bottled, canned, and fountain beverage products across the three facilities and associated city-managed parking areas. The agreement establishes a five-year initial term with one optional five-year renewal period, commencing on or about January 1, 2027, or upon City Council award and execution by the City Clerk's Department, whichever occurs later.

The Required Reports document outlines six distinct reporting requirements that the selected beverage provider must submit to the Phoenix Convention Center Development Department (PCCD) throughout the contract period. Monthly reports on vending machine sales and commissions are due by the 15th of each month, while quarterly reports on bottles and cans rebates and gallon/case rebates must be submitted by the 15th following each quarter. Additionally, the provider must submit a bi-annual equipment inspection report detailing inspection dates, equipment inspected, and results on July 15th and January 15th annually, and must provide annual confirmation of marketing fees and sponsorship/pouring rights fees payments by January 31st each year. All reports must include supporting documentation as specified in the attachment's sample report formats.