C_2026-10-RFQ_Addendum_No._1-Signed.pdf

2026-10-RFQ Pressure Washing and Other Cleaning Services Page 1 of 4 Addendum No. 1

THOMAS KENNEDY

DISTRICT 1

KENNETH FRINK

DISTRICT 2

DOUGLAS A. DODD

DISTRICT 3

SANDRA COUNTS

DISTRICT 4

JOSEPH C. FAHERTY

DISTRICT 5

ADDENDUM NO. 1

October 6, 2025

2026-10-RFQ Pressure Washing and Other Cleaning Services

The original solicitation documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original solicitation deadline shall remain the same date and time of Thursday, October 16, 2025 @ 2:00PM. Respondent MUST acknowledge receipt of this Addendum on the Acknowledgement Form where requested.

This addendum is being issued to answer questions received and to make revisions to the original solicitation.

Questions/Answers:

Q1: Are we permitted to submit a bid for only a portion of the overall scope of work, such as Tile & Grout Cleaning?

A1: All items must be bid to be considered.

Q2: Can you provide the previous pricing for these services?

A2: Previous bid award can be viewed online at www.myvendorlink.com. Navigate to Bid Solicitations, select Agency “Citrus County School Board”, and search ID Number 2022-10 and reference the Notice of Intent to Award.

Q3: A couple of questions regarding this bid: Is this for all 25 schools? Do you have the sq. ft. for the roof and surfaces?

If all schools, then more details are needed on each building and grounds. Can you share the prior bid that was awarded this job? Is Hillsborough part of this bid?

A3: 1) This bid is to cover services, as needed, for any Citrus County School District facility. 2) Yearly square footage is based upon budget not a predetermined area. 3)It will not be all schools. Yearly square footage is based upon available budget at time of service. 4) Previous bid award documents can be viewed online at www.myvendorlink.com. Navigate to Bid Solicitations, select Agency “Citrus County School Board”, and search ID Number 2022-10. 5) No.

Q4: What`s the budget for this solicitation?

A4: Please refer to page 14, Item 7. Contract Value.

Q5: With the Work request form and estimate forms that are on pg 46 of the contract. Would the awardee be required to mobilize to see every job/facility, per every request/job? In order to receive estimates of SQFT?

A5: Contractor will not be required to come to site for every project request. Historically, Contractor's have been known to utilize Google Earth to help obtain square footage of rooftops, and the Maintenance Department can also provide a total estimated footage for other areas at the time of project to help assist in preparing the Work Request Estimate Form.

Q6: What is the total sq.ft. of this job? E2 section A and B looking for qnty? This will help determine parts/materials.

A6: Refer to Question #3 Answer.

2026-10-RFQ Pressure Washing and Other Cleaning Services Page 2 of 4

Q7: You are also asking for billing per hour - what is the random job? Details are needed before we can engage a price.

Thank you.

A7: Services performed under Section B will vary in scope and size and include cleaning of surfaces NOT included in Section A. Please refer to the Technical Specifications beginning on Page 5 of the solicitation.

Q8: Disregard this question submitted at 10/1/2025 9:31:54 AM.

A8: Acknowledged. Reference Question #6.

Q9: Can the District provide estimated square footage of roofs, walkways, walls, and other surfaces expected to be cleaned annually? Will square footage breakdowns be given per school/facility or just district-wide totals?

A9: Refer to Question #3 and #5 Answers.

Q10: Does the District have an anticipated frequency schedule (e.g., roofs once per year, sidewalks quarterly, rafters annually), or will all services be strictly as-needed? For budgeting purposes, can historical cleaning frequency or number of projects per year be shared?

A10: Refer to Question #3 Answer. Average services performed under Section A was approximately 94,000 square feet annually from 2022-2024.

Q11: Will work be limited to after-school hours and weekends only, or are there certain campuses where weekday daytime work is acceptable? How will emergency requests be prioritized and communicated to contractors?

A11: Most work will be conducted when students are not present. At the discretion of the CCSB, however, there may be areas that could be done during school hours. For emergency services, please refer to Emergency Work Orders on Page 9, Item 18b. and Conditions for Emergency / Hurricane Disaster on page 28, Item 77 of the bid document.

Q12: Will the District provide on-site water and power connections, or should contractors plan to supply water tanks and generators?

A12: Please refer to Contractor Responsibilities Page 11, Item 41, of the bid document.

Q13: Are there district-approved disposal methods or designated locations for wastewater and debris collected during pressure washing?

A13: Contractor should be prepared to remove wastewater & debris.

Q14: Will CCSB provide roof access points/ladders, or must contractors bring their own access equipment (scaffolding, lifts)? Are lift trucks required at all roof sites, or only where walking roofs is unsafe?

A14: Contractor will supply lift if required.

Q15: Approximately how many square feet of tile/grout areas exist per facility? Will CCSB specify which areas need sealing each year?

A15: Refer to Question #3 and #5 Answers.

Q16: Can the District provide an estimated count of gyms and cafeterias with high rafters that will require cleaning? Are these areas typically cleaned on a rotating cycle (e.g., every 2–3 years) or only as-needed?

A16: Refer to Question #3 and #5 Answers.

Q17: For gum and stain removal, can CCSB clarify whether this is expected district-wide or limited to high-traffic areas

(e.g., main entries, cafeterias)?

A17: Refer to Question #3 and #5 Answers.

2026-10-RFQ Pressure Washing and Other Cleaning Services Page 3 of 4

Q18: Will certain jobs (e.g., large roof cleaning or gym rafters) be restricted to summer break only, or may they be scheduled during the school year if after hours?

A18: Refer to Question #11 Answer. Weekends and after hours will be permitted, as needed, with prior District approval.

Q19: Will contractors receive master keys/access cards for each project, or will CCSB staff be present for site access? Are there specific sign-in/out procedures at each facility beyond the district log?

A19: When applicable, the District will provide key(s) to the Contractor. Refer to Contractor Responsibilities Page 9, Items 20 and 21 of the bid document.

Q20: Are there pre-approved chemical lists for cleaning and sealing, or must contractors submit SDS sheets for approval prior to use?

A20: Contractor shall provide SDS for all chemical(s) to be used for District approval prior to application.

Q21: While the RFQ states no guaranteed dollar value, can CCSB provide the past 2–3 years’ annual expenditure on pressure washing and specialty cleaning services?

A21: The average annual expenditure was approximately $7,100.00 for years 2022-2024. No services yet performed for the 2025-2026 SY. This amount can vary based on need and budget.

Q22: If multiple vendors are awarded (Primary and Alternate), how will work be allocated — by geography, workload, or first-available response?

A22: Please refer to Award and Award Notification Page 13, Item 1a., of the bid document.

Q23: Are garages/areas low clearance (6’–7’)? Any restrictions on truck or trailer parking?

A23: No issues with truck or trailer parking.

Q24: Are drains functional, above/below grade, or requiring water control/squeegees?

A24: Drains are all functioning properly.

Q25: Height of vertical surfaces (under/over 15 ft)?

A25: Our tallest buildings are two-story.

Q26: Are railings, columns, or other fixtures to be cleaned, or excluded?

A26: All areas requiring services will be noted prior to pressure washing.

Q27: Is gum removal priced separately?

A27: Gum removal will be priced per Section B. Please refer to Technical Specifications Page 7, Item 4. Additional Specialized Services, of the bid document.

Q28: If not, what is the level of removal expected for gum removal?

A28: Refer to Question #27 Answer.

Q29: Is water recovery/disposal mandated, or standard drainage acceptable?

A29: Standard drainage is acceptable.

Q30: For Section B (specialized services): Which “other” surfaces should we anticipate (ceilings, rafters, tile & grout, gum removal, etc.)?

A30: Refer to Question #7 Answer. All areas will be on an as needed basis.

2026-10-RFQ Pressure Washing and Other Cleaning Services Page 4 of 4

Revisions:

Page 5, Technical Specifications, Item #1-Pricing shall be replaced in its entirety with the following:

PRICING: This bid will establish firm unit prices for specified services (Section A) and hourly labor rates and percentage markups for other specialty services as needed (Section B) which are not specified on the bid price form. The unit prices bid in Section A shall include all costs to pressure clean roofs, flat surfaces and vertical services located in and outside of buildings owned and/or operated by the CCSB in accordance with these specifications. Respondent shall provide all requested pricing on Attachment A-2 Bid Price Form.

Any questions regarding this addendum, please contact the purchasing agent responsible for this solicitation at owens@citrusschools.org or by phone at (352) 726-1931 ext. 2418.

Thank you for participating in a Citrus County School District Solicitation.

Sincerely, Shawn Owen Purchasing Specialist-Bid Management