Business Response Template.docx

1. EXECUTIVE SUMMARY

<insert overview paragraph that summarizes bidder’s key differentiators>

1.1. Provide a summary of corporate, educational or business experience of the Bidder’s organization and how it relates to the Commonwealth’s expectations for services and business outcomes described in this RFR.

<insert response, no more than one page>

1.2. What does the Bidder see as the most significant program risks and the recommended approach to managing them?

1.3. Provide a short summary of the proposal that includes an overview of the approach, key deliverables and work products and timeframes anticipated, based on similar initiatives or other relevant experience.

<insert response, no more than one page>

1.4. Provide a summary of the tasks, staffing, knowledge, and other resources the Commonwealth will be expected to provide.

1. BIDDER’S RELEVANT EXPERIENCE

Bidders should provide examples of similar projects they have successfully completed. Such examples can include academic or educational projects focused on ingestion, synthesis, and analysis of confidential data. Please provide the information in the below format:

2.1 Relevant Experience:

· Project Title:

<insert response here>

· Brief description of the nature of the project and specifically what responsibilities Bidder had in terms of products, deliverables, and services (200 words);

<insert response here>

· Brief explanation of any difference between the cost and timeline of Bidder’s effort at contract signing and the final cost of Bidder’s efforts. Specify reasons for changes in costs between what was proposed, what was contracted, and final costs (250 words);

<insert response here>

· Project Title

· Brief description of the nature of the project and specifically what responsibilities Bidder had in terms of products, deliverables, and services (200 words);

· Brief explanation of any difference between the cost and timeline of Bidder’s effort at contract signing and the final cost of Bidder’s efforts. Specify reasons for changes in costs between what was proposed, what was contracted, and final costs (200 words);

2. BIDDER’S APPROACH

3.1 Describe the approach you would use for the following tasks:

Provide documented insights or sample materials, and engage in discussions with the EOLWD team regarding:

1. Describe your ability to synthesize PDFs and other types of paper or electronic documents with multiple fields and extract pertinent data into a Microsoft Excel compatible sheet with an accuracy level of 99.0% or greater. (Max. 300 words) <Insert Response Here >

2. Describe your ability to synthesize handwritten forms with multiple fields and extract pertinent data into a Microsoft Excel compatible sheet with an accuracy level of at least 98.0%. (Max. 300 words) <Insert Response Here >

3. What is the shortest time frame in which you could synthesize 500 mixed-media EEOC form submissions? (Max 200 words) <Insert Response Here >

4. What is the shortest time frame in which you could synthesize 2,500 mixed-media EEOC form submissions? (Max 200 words) <Insert Response Here >

5. What is the shortest time frame in which you could synthesize 5,000 mixed-media EEOC form submissions? (Max 200 words) <Insert Response Here >

6. Please briefly describe the type of technology solutions you would employ to securely synthesize these documents, including any use of artificial intelligence, distributed technology, or secure multi-party computation. (Max. 500 words) <Insert Response Here >

7. Please describe your experience using reporting analytics and data visualization software, including tools such as Tableau or Power Bi.

<Insert Response Here >

8. Please describe your experience with workforce data and pay equity policy, including any experience using aggregated data to analyze wage gaps by demographic category.

<Insert Response Here >

9. Please describe your experience working with civic and advocacy community stakeholders or educational partners.

<Insert Response Here >

10. Provide a ranked order list of perceived risks for this project, and describe how the Bidder’s proposed methodology and approach will address these risks. (400 word maximum; please feel free to list potential risks that would otherwise cause you to exceed the word limit without description in a bulleted list) <Insert Response Here>

11. To include Confidentiality Requirements from LWD IT (Max. 500 words)

12. Security / secure documents to include requirements from LWD IT (Max. 500 words) Recommend additional activities that Bidder believes would add value to the Project. The Bidder’s recommendation of any additional activity must include information about the impact of the additional activity on the Project Plan or cost. The Bidder should NOT include any actual information about cost in its responses here; such information should be in the cost response only.

The suggested limit is one paragraph per additional activity proposed.

<Insert Response Here: 1 Paragraph Per Activity – not to exceed 3 pages>

4. ORGANIZATION AND STAFFING

Provide proposed organization and staffing. The Commonwealth recognizes that some Bidders may wish to staff/bid as a blended team, whereas others may wish to bid as individual(s). Either case is acceptable. However, in either case staff must be identified by name, anticipated percentage of time and location of participation (city, state or province if applicable, country), and each staff member’s specific area of expertise relative to, and timeline of involvement with, the contemplated services.

5.1 Personnel Table

Identify each individual proposed to conduct activities on the Project. Provide each individual’s name, title within the Bidder’s organization (e.g., Partner, Sr. Associate, Consultant, etc.), description of the role anticipated on the Project, likely physical location and time period the individual is anticipated to be on this Project. Also list any limitations on the availability of each staff member during this project (either limitations on available hours, or specific days.

5. PERSONNEL

<Insert All Resumes Here: 2 Pages per Resume>

6.1 Identify which proposed staff members have worked together in the past on a similar initiative, what the initiative was and their role on that initiative.

<Insert Response Here: 1 Page>

6.2 Identify any services that will be completed by a subcontractor to the Bidder (if applicable). Provide the name of such company, a description of its proposed role on this project, and copies of resumes and references for any personnel that will work on this project. The suggested limit for each resume is two (2) pages.

<Insert Resumes Here: Max. 2 Pages per Resume>

6. EXCEPTIONS

Use the following table format in the Response Template to list any exceptions to the requirements or provisions of this RFR. Utilizing the template, make specific reference to the Section(s) or Sub-section(s) of the RFR to which the exception is related.

The Commonwealth reserves the right to reject any exceptions during bid evaluations or contract negotiations. The nature of the exceptions, if any, will be taken into consideration by the Strategic Sourcing Team in determining the “best value” proposal for this RFQ. If there are no exceptions, indicate “None” below.