Brooke Cooling Tower - Scope of Work Statement.pdf
PDF 232 KB Posted
- Attached to
- Colling Tower Louver Replacement
- Solicitation number
- BD-26-1107-FREG5-ACCOU-123584
- Issued by
- Suffolk County, Massachusetts
About this file
This is a Scope of Work Statement for the Massachusetts Trial Court, Office of Court Management, Facilities Management & Capital Planning Department, soliciting competitive proposals for cooling tower repairs at the Edward Brooke Courthouse in Boston. The project involves the replacement of 24 damaged fiberglass louvers (12 per tower) and 8 stainless steel louver supports (4 per tower) on two adjoined Baltimore Air Coil Model 3604C cooling towers located on the courthouse roof. Bid sets became available on February 18, 2026, with a mandatory site walk-through scheduled for February 26, 2026 at 7:00 AM in the courthouse garage; vendors must contact Jonathan Talley in advance with attendee names. The questions deadline is March 2, 2026 at 12:00 PM, with bid submissions due March 6, 2026 at 12:00 PM. The planned project start date is March 30, 2026, with completion required by April 26, 2026. Work must be performed during normal business hours between 6:00 AM and 2:00 PM, Monday through Friday, with one cooling tower remaining operational at all times to support the data center.
The successful bidder must use original equipment manufacturer (OEM) replacement parts, provide a one-year warranty on all parts and labor, comply with prevailing wage rates, and complete all work in accordance with applicable state codes and trade codes. The cost proposal must include all labor, materials, equipment, disposal of materials, permit costs, inspection costs, and any other applicable expenses. Contractor employees must undergo CORI background checks and sign in daily with facility management staff, receiving temporary contractor badges. All required forms must be submitted with the bid, including certificates of insurance, non-collusion certificates, OSHA certificates for employees, and payment and performance bonds with a 50 percent payment bond required if the total contract exceeds $25,000. The winning contractor is responsible for site cleanup and hazardous waste disposal and will be provided on-site garage parking for the duration of the project.
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Brooke Cooling Tower Repairs BD-26-1107-FREG5-
ACCOU-123584
Scope of Work Statement Page 1 of 5
Scope of Work Statement
AWARDING ENTITY
Awarding Entity: Massachusetts Trial Court Agency Name and Address: Office of Court Management Facilities Management & Capital Planning 3 Pemberton Square, Boston MA 02108
CONTACT INFORMATION
Name and Title: Tom Prentiss, Procurement Coordinator Phone: (857) 895-1454 Email Address: thomas.prentiss@jud.state.ma.us
CONTRACT AND BIDDING INFORMATION
Project Name: Brooke Cooling Tower Repairs
BD-26-1107-FREG5-ACCOU-123584
Project Description: Replacement of numerous damaged louvers and louver supports on (2)
Baltimore Air Coil (Model 3604C) Cooling Towers.
Bid Sets Available: COMM Buys: February 18th, 2026 @ 7:00AM Pre Bid Conference: Bidders are encouraged to attend the Site-Walk Thru on February 26th, 2026 @
7:00AM, prior to bid submission.
The Site Walk Thru will begin in the Garage of the Brooke Courthouse (Garage access is located directly across the street from 85 Merrimac Street, Boston MA 02114).
If vendor is attending the Site Walk Thru it is required that they contact Jonathan Talley prior to the Walk Thru and provide a list of people (names) attending.
Jonathan.talley@jud.state.ma.us
(617) 686-4572
Questions Deadline: March 2nd, 2026 @ 12:00PM Bid Deadline: March 6th, 2026 @ 12:00PM
SCOPE OF WORK
The Massachusetts Trial Court, Office of Court Management, Facilities Management & Capital Planning Department is soliciting competitive proposals for the replacement of numerous damaged louvers and louver supports on (2) Baltimore Air Coil (Model 3604C) Cooling Towers at the Edward Brooke Courthouse (24 New Chardon Street, Boston MA 02114).
mailto:Jonathan.talley@jud.state.ma.us
Scope of Work Statement Page 2 of 5
The (2) BAC Cooling Towers are adjoined and located on the roof of the Courthouse. Numerous louvers (Qty 24 Louvers, qty. 12 per Tower) and louver supports (Qty. 8 Louver Supports, qty. 4 per Tower) on both sides of the cooling towers are in need of replacement due to rust deterioration (louver supports) and cracked fiberglass louvers. All replacement louver supports are to be stainless steel. All Replacement louvers are to be fiberglass.
Work can be conducted during normal business hours with the option to start as early as 6:00AM, Monday – Friday when Facilities Staff begin their workday.
Due to the need to provide condenser water to the computer Data Center (Liebert Units), one Cooling Tower must remain operational while work is being completed on the adjacent Cooling Tower. It is imperative that (1) Cooling Tower is always operational to prevent Date Center equipment overheating.
Work is to be completed at Prevailing Wage Rate.
Contractor will be provided with On-Site Garage Parking for the duration of the project.
In addition, the following criteria must be adhered to:
1. Use of OEM replacement parts is mandatory.
2. One year warranty on all parts and labor
3. Prevailing wage rates apply
4. All work to be done during normal working hours: 6:00AM – 2:00PM
5. Project must be completed prior to April 26th, 2026
Part numbers are indicated below with the corresponding product description being referenced as follows:
- Lines 100-300 are plastic caps that go on the end of the louvers
- Lines 400-500 are the louvers
- Line 600 is the center louver support
- Line 700 is bottom hook that hooks to the center louver support
- Line 800 is top center louver support bracket
- Line 900 is bottom support located on the louver face in the CWB
- Line 1000 is LH louver support
- Line 11000 is RH louver support
Scope of Work Statement Page 3 of 5
GENERAL CONDITIONS
The Massachusetts Trial Court must conduct background (CORI Checks) on all contractors and subcontractors proposed to provide any services within the Trial Court Facilities prior to the scheduling and commencement of any projects for the Trial Court.
The winning Contractor must forward the names and Social Security numbers of all employees, regardless of roll intended to take place in the completion of the project.
Upon completion of the CORI checks, a Authorized Representative of the Trial Court will contact the winning bidder confirming the awarding of the project.
All Persons associated with the winning contractor must sign in with the Facilities Management Staff prior to the start of work each day that they are on the Courthouse Property, at with point the employee signing in for the day will be issued at Temporary Contractor Badge. The badge must be clearly displayed while working on the Courthouse Property and returned to the Facilities Management Staff at the end of each workday when signing out.
The winning contractor is responsible for ensuring that all work performed is in accordance with all State Codes and Mandates, Trade Codes and Associated Requirements.
Scope of Work Statement Page 4 of 5
The winning contractor is responsible for the removal of all rubbish and waste generated by the project, unless otherwise agreed that items may be disposed of on-site. All Toxic and Hazardous Materials must be disposed of by the winning contractor.
At the end of each workday the contractor must leave the work area in a clean and acceptable manor to the Facilities Management Staff.
The winning contractor will be required to execute a Commonwealth of Massachusetts Standard Contract for the work indicated in the Scope. A sample copy of the Standard Contract is included in the Bid Package for review. Please note that the Contractor may review the Standard Contract prior to bid submission but make note that no modifications to the Standard Contract will be granted.
Additional Notes All labor, materials and equipment necessary to perform the installation according to the Scope of Work shall be provided by the successful bidder, and all should be listed in the submitted Cost Proposal/ Estimate. The submitted Cost Proposal/ Estimate must include any and all applicable additional costs associated with the completion of the project, i.e.: disposal of materials, permit costs, inspection costs, etc.
Bidders are encouraged to attend the Site Walk Thru on February 26th, 2026 @ 7:00PM, prior to bid submission.
The Site Walk Thru will begin in the Garage of the Brooke Courthouse (Garage access is located directly across the street from 85 Merrimac Street, Boston MA 02114).
If vendor is attending the Site Walk Thru it is required that they contact Jonathan Talley prior to the Walk Thru and provide a list of people (names) attending.
Jonathan.talley@jud.state.ma.us
(617) 686-4572
PROJECT SCHEDULE
Planned Start Date: March 30th, 2026 Contract Duration - Completion: April 26th, 2026 mailto:Jonathan.talley@jud.state.ma.us
Scope of Work Statement Page 5 of 5
ATTACHMENTS
The following sections are included in the appendices and are part of this contract:
Scope of Work Instructions to Bidders Form for General Bid Owner – Contractor Agreement Standard Contract Form Instructions – Standard Contract Form Prevailing Wage Rate Sheets
FORMS
It is the responsibility of the awarding entity to ensure that they obtain the required licenses/certifications from all workers who will be assisting with the work. The following forms are to be completed and submitted with the bid:
Required Licenses /Certificates Certificate of Insurance Certificate on Non-Collusion Contractor Authorized Signatory Form Payment Bond and Performance Bond
50% Payment Bond if total contract is >$25,000.00 OSHA Certificates for all employees
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