Brooke Cooling Tower Repairs - Bid Evaluation.pdf

This is a bid evaluation document for the Edward W. Brooke Courthouse Cooling Tower Repairs project issued by the Massachusetts Trial Court, Office of Court Management, Facilities Management & Capital Planning Department. The procurement seeks competitive sealed bids for the replacement of damaged louvers and supports on two adjoined Baltimore Air Coil Model 3604C cooling towers located on the roof of the Edward W. Brooke Courthouse at 24 New Chardon Street, Boston, MA 02114. The project scope includes replacement of 24 damaged fiberglass louvers (12 per tower) and 8 stainless steel louver supports (4 per tower) with original equipment manufacturer replacement parts. All work must be completed during normal business hours between 6:00 AM and 2:00 PM, Monday through Friday, with mandatory maintenance of one cooling tower operational at all times to support the data center. The planned project start date is March 30, 2026, with completion required by April 26, 2026. A mandatory site walk-through was scheduled for February 26, 2026 at 7:00 AM, the questions deadline was March 2, 2026 at 12:00 PM, and sealed bids were due March 6, 2026 at 12:00 PM, with award to the lowest responsible and eligible bidder within thirty days of bid opening.

Three bids were received and evaluated: General Air Conditioning & Heating Inc submitted a total bid of $114,000.00 with a start date of March 20, 2026 and completion by April 26, 2026; JM Services Company LLC submitted a total bid of $116,266.00 with a start date within 2 weeks and completion within 2 weeks of start with a 4-week factory lead time; and Kneeland Construction Corp submitted a total bid of $215,000.00 with a start date at delivery of materials and a 12-week completion timeline with a 4-week factory lead time. All bidders confirmed submission of required documentation including proof of insurance, CORI background checks, and certificates of non-collusion and tax compliance. The successful contractor must provide a one-year warranty on all parts and labor, comply with Massachusetts prevailing wage rates, ensure all employees complete a 10-hour OSHA-approved construction safety and health course, and submit payment and performance bonds with a 50 percent payment bond requirement as the contract exceeds $25,000. Applicable workforce utilization requirements include 15.3 percent minority workforce utilization and 6.9 percent women workforce utilization, with no set-asides designated for minority, women, or service-disabled veteran-owned business enterprises.