BRAND NAME - W9128F23Q0001-PH Private Office Renovation.pdf

SINGLE SOURCE / LIMITED SOURCES / BRAND NAME JUSTIFICATION

(Applicable to purchases above the micropurchase threshold - SAT)

March 2017 v1.1

1. Requesting Activity: Fort Randall Project, Pickstown SD

2. Authority for Action: (Select One)

FAR 8.405-6(a), Restricting Considerations under Federal Supply Schedules, to include CHESS actions; OR

FAR 13.106-1(b), Soliciting from a Single Source, to include Brand Name

3. Reason for Authority Cited:

Brand Name Justification for additional demoutable walls and attached cubicle furniture at Fort Randall. These walls and furniture will be integrated into existing locations at Fort Randall that have Steelcase products. The project is necessitated by the Fort Randall Major Unit Rehab project awarded in January 2022. Additional government employees will be on-site for the duration of the project (10 years) and additional office space is needed.

4. Describe the supply or service (to include construction) to be acquired and the total estimated dollar value:

Total estimated dollar value of the brand name supply - $35,000. (Total project cost is $215k)

Request Steelcase as brand name for the purchase of demountable walls and attached cubicle furniture for use at Fort Randall Dam.

Product provided in contract includes: 1 administrative workstation, 2 demountable walls intended to each divide a private office, and 1 demountable wall to provide separation between office space and restroom/stair/elevator space.

5. List the proposed contractor(s) (name, contact, phone number, e-mail address) and describe the unique knowledge or capabilities of the contractor, or specify the brand name item and describe why only this brand will meet your needs:

Steelcase brand is requested because:

1) Service, Maintenance and Warranty Issues - Fort Randall's last four (4) office product purchases were Steelcase product, and Fort Randall's long term plan is to continue to utilize Steelcase products. These products will be utilized in existing locations at Fort Randall that maintain Steelcase products. The new demountable walls will be in close proximity to other Steelcase demountable walls. Utilizing another manufacturer's products poses service, maintenance, and facility management problems because different manufacturer’s products would be mixed up within rooms. In addition, the remoteness of Fort Randall necessitates long commutes for repairs.

Steelcase, a small business and Federal Supply Schedule holder, has a dealership in the closest large city, Sioux Falls, though most repairs do not warrant the 4.5 hour round trip from Sioux Falls to Fort Randall. Adding another manufacturer to the mix, makes it less likely that the number of repairs (same number of repairs, but split between manufacturers) would justify a manufacturer’s rep trip to Fort Randall, which means the furniture will likely remain in disrepair for the organization for a longer amount of time. When Steelcase reps are at Fort Randall for new installs (even small installs such as partition wall(s)), they also make repairs to existing office products, as necessary.

Interstate Office Products is the only Federal Supply Schedule Steelcase Distributor (Small Business) in the Fort Randall area.

2) Facility Management - It is more streamlined, more space efficient, and more cost effective to maintain inventory from one manufacturer than from multiple manufacturers.

3) Aesthetics - Uniformity of demountable wall appearance is desirable. Also based on the location of Ft. Randall and how remote it is to available furniture dealerships, furniture purchased by Ft. Randall tends to stay within the facility for a long period of time. The furniture is repaired and re-used more frequently.

4) It is advantageous and cost effective to the government to purchase new furniture that matches and coordinates with the existing furniture to get the maximum use out of its investment. Replacement cost of purchasing new furniture for all of the current Fort Randall Steelcase office products would be approximately $110K. Incorporating the same demountable walls and furniture ensures that we can maintain the aging furniture without replacing everything. Thereby saving the Government an estimated $110K by incorporating the same demountable walls and furniture instead of replacing all of it.

5) Market research indicates other companies’ similar products cannot be altered to meet the agency’s needs.

Suggested Source as they are a Steelcase Distributor:

Interstate Office Products Inc 228 South Main Avenue Sioux Falls, SD 57104

Mark Payne – 605-339-0300

6. Describe your market research efforts and provide information to ensure that offers are solicited from as many potential sources, as applicable to the acquisition:

The Interior Design Section is the Corps of Engineers Interior Design Center of Expertise. They perform market research for, and assist all Corps organizations designing interiors for Military, Civil Works, and "Support for other" customers. In performing their mission, the Interior Design section routinely contacts and is contacted by furniture manufacturers as potential sources and attends industry shows and events. They looked at all major furniture manufacturers as possible sources to match the existing demountable walls and furniture, but extensive research substantiates the need to have interchangeable parts and components that only Steelcase can provide. Steelcase is on the Federal Supply Schedule. Interstate Office Products Inc. and is a small business. Interstate Office Products is the only Federal Supply Schedule distributor of Steelcase in the Ft. Randall area.

7. State why you feel that the anticipated cost to the Government will be fair and reasonable:

Cost to the Government is anticipated to be fair and reasonable based on a review of past quotes and actual costs for Steelcase office furniture purchased previously that were determined to be fair and reasonably priced. Steelcase has government pricing on their federal supply schedule.

8. Other:

9. Certifications:

I hereby certify that the data provided above is accurate and complete to the best of my knowledge and belief.

Signature:

Name: Jay Ling

Requiring Activity

Date: 09/16/22

I hereby determine that the circumstances of this requirement, as described above, deem that it is in the best interests of the Government to limit competition as indicated in this justification.

Signature:

Name: Jessica R. Jackson

Contracting Officer

Date: 10/26/22

SINGLE SOURCE / LIMITED SOURCES / BRAND NAME JUSTIFICATION

(Applicable to purchases above the micropurchase threshold - SAT) March 2017 v1.1

2. Authority for Action: (Select One)

9. Certifications: I hereby certify that the data provided above is accurate and complete to the best of my knowledge and belief.

Requiring Activity I hereby determine that the circumstances of this requirement, as described above, deem that it is in the best interests of the Government to limit competition as indicated in this justification.

Contracting Officer 11.0.0.20130303.1.892433.887364

Request Steelcase as brand name for the purchase of demountable walls and attached cubicle furniture for use at Fort Randall Dam.

Product provided in contract includes: 1 administrative workstation, 2 demountable walls intended to each divide a private office, and 1 demountable wall to provide separation between office space and restroom/stair/elevator space.

tfListContractor: Steelcase brand is requested because:

1) Service, Maintenance and Warranty Issues - Fort Randall's last four (4) office product purchases were Steelcase product, and Fort Randall's long term plan is to continue to utilize Steelcase products. These products will be utilized in existing locations at Fort Randall that maintain Steelcase products. The new demountable walls will be in close proximity to other Steelcase demountable walls. Utilizing another manufacturer's products poses service, maintenance, and facility management problems because different manufacturer’s products would be mixed up within rooms. In addition, the remoteness of Fort Randall necessitates long commutes for repairs. Steelcase, a small business and Federal Supply Schedule holder, has a dealership in the closest large city, Sioux Falls, though most repairs do not warrant the 4.5 hour round trip from Sioux Falls to Fort Randall. Adding another manufacturer to the mix, makes it less likely that the number of repairs (same number of repairs, but split between manufacturers) would justify a manufacturer’s rep trip to Fort Randall, which means the furniture will likely remain in disrepair for the organization for a longer amount of time. When Steelcase reps are at Fort Randall for new installs (even small installs such as partition wall(s)), they also make repairs to existing office products, as necessary. Interstate Office Products is the only Federal Supply Schedule Steelcase Distributor (Small Business) in the Fort Randall area.

2) Facility Management - It is more streamlined, more space efficient, and more cost effective to maintain inventory from one manufacturer than from multiple manufacturers.

3) Aesthetics - Uniformity of demountable wall appearance is desirable. Also based on the location of Ft. Randall and how remote it is to available furniture dealerships, furniture purchased by Ft. Randall tends to stay within the facility for a long period of time. The furniture is repaired and re-used more frequently.

4) It is advantageous and cost effective to the government to purchase new furniture that matches and coordinates with the existing furniture to get the maximum use out of its investment. Replacement cost of purchasing new furniture for all of the current Fort Randall Steelcase office products would be approximately $110K. Incorporating the same demountable walls and furniture ensures that we can maintain the aging furniture without replacing everything. Thereby saving the Government an estimated $110K by incorporating the same demountable walls and furniture instead of replacing all of it.

5) Market research indicates other companies’ similar products cannot be altered to meet the agency’s needs.

Suggested Source as they are a Steelcase Distributor:

Interstate Office Products Inc 228 South Main Avenue Sioux Falls, SD 57104 Mark Payne – 605-339-0300 tfDescribeMR: The Interior Design Section is the Corps of Engineers Interior Design Center of Expertise. They perform market research for, and assist all Corps organizations designing interiors for Military, Civil Works, and "Support for other" customers. In performing their mission, the Interior Design section routinely contacts and is contacted by furniture manufacturers as potential sources and attends industry shows and events. They looked at all major furniture manufacturers as possible sources to match the existing demountable walls and furniture, but extensive research substantiates the need to have interchangeable parts and components that only Steelcase can provide. Steelcase is on the Federal Supply Schedule. Interstate Office Products Inc. and is a small business. Interstate Office Products is the only Federal Supply Schedule distributor of Steelcase in the Ft. Randall area.