Brand Name Justification.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post – Podgorica, Montenegro

Requiring Activity Sole brand purchase of spare parts for Air Handling Units

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole brand basis to provide spare parts for Air handling Units, or the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide sole brand purchases for Air Handling Units spare parts for the U.S Embassy in

Podgorica, Montenegro. The estimated value for the entire spare parts order is approximately 50.000 $. These supplies and parts must be from a sole brand as only that brand is interoperable with our existing Air Handling

Units. Only OEM (Original Equipment Manufacturer) parts can be installed into the existing equipment’s which were provided by US Government. There is only a requirement that the brands noted are the brands ordered and there is no requirement that this is a sole source request as these parts are available from various vendors including the manufacturers. The parts we are looking for are commercially available off the shelf items widely available various sources. This will allow the embassy to maintain mission critical equipment and have critical spare parts on hand for emergency response.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☒ Brand-name

☐ Industrial mobilization

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Rationale for Brand Name Purchase of Baldor Reliance Spare Parts for Embassy HVAC (Air Handling Units).

1. Introduction The U.S. Embassy Podgorica requires the purchase of spare parts specifically for Air Handling Units

2. Brand Name Justification

2.1 Compatibility and Integration

• Seamless Integration: These spare parts are specifically designed as parts of already installed Chillers, another manufacturers part simply won’t fit into many of the mounts we have. Using parts from other brands may result in incompatibility issues, leading to system malfunctions.

• Proprietary Technology: YORK – JOHNSON CONTROLS utilizes proprietary technology and protocols that are unique to Rotary Screw Chillers. Non - YORK – JOHNSON CONTROLS parts may not support these proprietary features, compromising the system's functionality. For example, certain controllers or electronic board are designed to work only with the software that manufacturer installed on our Chillers.

2.2 Reliability and Performance

• Manufacturer's Specifications: YORK – JOHNSON CONTROLS parts are manufactured to meet the exact specifications and standards required for optimal performance of Chillers. Using alternative brands may result in subpar performance and increased risk of system failures.

2.3 Warranty and Support

• Warranty Coverage: The use of Non YORK – JOHNSON CONTROLS parts will void active warranties on our Chillers. To maintain warranty coverage and ensure continued support from the manufacturer, it is essential to use genuine YORK – JOHNSON CONTROLS parts and other required parts manufacturers.

• Technical Support: YORK – JOHNSON CONTROLS provides comprehensive technical support for their products. Using brand name parts number ensures that the Embassy can access expert assistance and troubleshooting when needed.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Bradley Rollans Date Facility Manager FAC, Podgorica

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Karl Lohse Date General Services Officer GSO, Podgorica

07/22/2025 09:07 GMT

Rollans, Bradley (RollansB@state.gov)

07/22/2025 13:47 GMT

Lohse, Karl (LohseKW@state.gov)