RFQ 19MJ1925Q0012.pdf

Request for Quotations: 19MJ1925Q0012- Spare_Parts_for_HVAC_AHU

Date of issuance: August 18, 2025

Deadline for quotes: September 9, 2025, 4:00 PM (CEST)

Contracting Office Address: U.S. Embassy Podgorica, Dzona Dzeksona 2, 81000 Podgorica

The U.S. Embassy in Podgorica has a requirement for:

19MJ1925Q0012- Spare_Parts for HVAC AHU

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19MJ1925Q0012 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect and are attached as a separate document to this solicitation.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in competitive range if there is a need to do so. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors regarding price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

I SCOPE OF WORK

1.1. General

A. Subsequent purchase order/contract will be a firm-fixed price type.

B. The prices listed below shall include all labor, materials, overhead, profit and transportation necessary to deliver the required items to the U.S. Embassy in Podgorica (postal code 81000), Montenegro.

C. The price shall not include any duties, taxes, levies, or VAT (PDV).

D. Offers must be valid for 45 days.

E. Items should be supplied with relevant manuals, necessary certifications, manufacturer warranty, and technical documentation.

1.2. Specifications

The quoted items must be New Equipment ONLY; NO used/previously owned, remanufactured or "gray market" items.

Please note that items listed under no. 18, 19, 20, 21 and 22 in the table below must be of the listed brand, exact same models, warranty and other terms as stated. Please see attached Brand Name Justification.

As for other items requested below (item no. 1 through 17, and 23 through 25), the quote must meet or exceed the below listed minimum technical specifications, warranty and other items (linked items are provided simply as an example).

Increase in quantities deviating from those specified in the Scope of Work are not permitted and any changes will be solely at the expense and responsibility of the contractor.

ITEM DESCRIPTION & MINIMUM TECHNICAL SPECIFICATIONS

No

Description of the requested item

Item minimum specifications in terms of quality, performance and/or the dimensions- item offered must meet or exceed the provided technical specifications and warranty and other (linked items are provided as an example of acceptable item)

Unit of mea sure

QT

Y

Carbone Dioxide

(CO2)

Sensor

Air Quality Measurement: CO2 CO2 Accuracy: ±30 ppm + 3% of MV Loop Resistance: 10k ohms Power Required: 24V DC ±20%/24V AC ±10% Output: 0 to 10V DC; 40 to 20 mA https://www.grainger.com/product/JOHNSON- CONTROLS-CO2-Room-Sensor-Digital-Display-810A27 pcs 1

Air Pressure

Sensing Switch

Product Type: Air Pressure Switch Type of Set Point: Adjustable Pressure Set Point: 0.4 in wc to 12 in wc Switching Differential: 0.02 in wc to 0.8 in wc For Pressure Type: Positive; Negative; Differential Reset Type: Manual Reset Media Compatibility: Air pcs 1 https://www.grainger.com/product/JOHNSON-CONTROLS-CO2-Room-Sensor-Digital-Display-810A27 https://www.grainger.com/product/JOHNSON-CONTROLS-CO2-Room-Sensor-Digital-Display-810A27 https://www.kele.com/product/pressure/pressure-switches/cleveland-controls/afs-460-137

Electric Spring Return

Actuator

Actuator Type: On/Off Auxiliary Switch: 2 SPDT Torque: 177 lb-in Spring Return: 20Nm Voltage: 24V Fail Safe Mode: Spring Return https://www.kele.com/product/actuators-and-dampers/spring-return/johnson-controls/m9220-bgc-3?

pcs 2

4 Damper

Torque: 177 in-lb Control Signal: Analog Supply Voltage (Nominal): 24 VAC Spring Return: 20Nm https://www.kele.com/product/actuators-and-dampers/spring-return/johnson-controls/m9220-ggc-3 pcs 2

Digital Differential

Pressure Gauge

Pressure Gauge Type: Digital Differential Pressure Gauge Compatible Process Media: Air; Compatible Gases Nominal Dial Size: 5 in Accuracy: ±1.00% Primary Display Range: 0 to 2 in wc Display Units: in Hg; in wc; kPa; mBar; mm Hg; mm wc;

Pa; psie https://www.grainger.com/product/DWYER-Digital- Differential-Pressure-5TCP4

6 Temperatur e Sensor

Description: Duct Temp. Sensor Output: 1 kOhm Platinum RTD Operating Temperature:-50...-220 °F Comments Averaging: 20 ft Probe https://www.galco.com/te-6328p-1-jhsn.html?srsltid=AfmBOoo1JSVbM-SSd- WHPkeRMFytBoBAnslxWX4UxyQ5JKnxQBOql29F pcs 1

Electric Ball

Valve

Product Type: Electric Ball Valve Actuator Return Action: Spring Return Voltage: 24V AC pcs 2 https://www.kele.com/product/pressure/pressure-switches/cleveland-controls/afs-460-137 https://www.kele.com/product/pressure/pressure-switches/cleveland-controls/afs-460-137 https://www.kele.com/product/actuators-and-dampers/spring-return/johnson-controls/m9220-bgc-3 https://www.kele.com/product/actuators-and-dampers/spring-return/johnson-controls/m9220-bgc-3 https://www.kele.com/product/actuators-and-dampers/spring-return/johnson-controls/m9220-ggc-3 https://www.kele.com/product/actuators-and-dampers/spring-return/johnson-controls/m9220-ggc-3 https://www.grainger.com/product/DWYER-Digital-Differential-Pressure-5TCP4 https://www.grainger.com/product/DWYER-Digital-Differential-Pressure-5TCP4 https://www.galco.com/te-6328p-1-jhsn.html?srsltid=AfmBOoo1JSVbM-SSd-WHPkeRMFytBoBAnslxWX4UxyQ5JKnxQBOql29F https://www.galco.com/te-6328p-1-jhsn.html?srsltid=AfmBOoo1JSVbM-SSd-WHPkeRMFytBoBAnslxWX4UxyQ5JKnxQBOql29F https://www.galco.com/te-6328p-1-jhsn.html?srsltid=AfmBOoo1JSVbM-SSd-WHPkeRMFytBoBAnslxWX4UxyQ5JKnxQBOql29F

Frequency: 50/60 Hz Compatible Valve Body Pattern: Three-Way; Two-Way Control Signal: Proportional Torque: 70 in-lb https://www.grainger.com/product/JOHNSON- CONTROLS-Electric-Ball-Valve-Actuator- 20XJ04?opr=NSDSP&analytics=FM%3AnspNav

8 Fan Motor

Output HP: 7.5 Output KW: 5.5 Output RPM: 1460 Frame Size: NEMA 213T Enclosure NEMA: TEFC Enclosure IEC: IP44 Voltage: 400 Frequency (Hz): 50 https://www.electricmotorwholesale.com/BALDOR- EM3710T-58.html pcs 1

9 Fuse Class

CC

Speed: Time Delay Series: ATDR Voltage Rating: 600V AC Amps: 5 A Length: 1-1/2 inch Class: CCDC Diameter: 13/32 in https://www.grainger.com/product/MERSEN-UL-Class-CC- Fuse-Time-Delay- 4ZAW3?searchQuery=atdr5&searchBar=true&tier=Tier+6 pcs 5

10 Cogged V- Belt

Industry Number: BX48 Outside Length: 51 in Top Width: 21/32 in Thickness: 0.406 in Belt Material: Polybutadiene Reinforcing Cord Material: Polyester Edge Construction: Raw Edge https://www.grainger.com/product/CONTINENTAL- Cogged-V-Belt-BX48-459P78 pcs 8

Industry Number: AX50 Outside Length: 52 in pcs https://www.grainger.com/product/JOHNSON-CONTROLS-Electric-Ball-Valve-Actuator-20XJ04?opr=NSDSP&analytics=FM%3AnspNav https://www.grainger.com/product/JOHNSON-CONTROLS-Electric-Ball-Valve-Actuator-20XJ04?opr=NSDSP&analytics=FM%3AnspNav https://www.grainger.com/product/JOHNSON-CONTROLS-Electric-Ball-Valve-Actuator-20XJ04?opr=NSDSP&analytics=FM%3AnspNav https://www.electricmotorwholesale.com/BALDOR-EM3710T-58.html https://www.electricmotorwholesale.com/BALDOR-EM3710T-58.html https://www.grainger.com/product/MERSEN-UL-Class-CC-Fuse-Time-Delay-4ZAW3?searchQuery=atdr5&searchBar=true&tier=Tier+6 https://www.grainger.com/product/MERSEN-UL-Class-CC-Fuse-Time-Delay-4ZAW3?searchQuery=atdr5&searchBar=true&tier=Tier+6 https://www.grainger.com/product/MERSEN-UL-Class-CC-Fuse-Time-Delay-4ZAW3?searchQuery=atdr5&searchBar=true&tier=Tier+6 https://www.grainger.com/product/CONTINENTAL-Cogged-V-Belt-BX48-459P78 https://www.grainger.com/product/CONTINENTAL-Cogged-V-Belt-BX48-459P78

Cogged V- Belt

Top Width: 1/2 in Thickness: 0.313 in Belt Material: Polybutadiene Reinforcing Cord Material: Polyester Edge Construction: Raw Edge V-Belt Type: Classical; Cogged https://www.grainger.com/product/CONTINENTAL- Cogged-V-Belt-AX50-459N96

12 Drain Pan Float Switch

Switch Housing Material - Plastic Connection Style - Wired Voltage - 24V AC Shut Off Feature - Shut-off Feature Product Type - Drain Pan Clip Float Switch Power Cord Length - 6 ft https://www.grainger.com/product/DIVERSITECH-Leak- Detection-Shut-Off-Valve-56GL53?gQT=1 pcs 1

Belt Drive

Centrifugal Inline Fan

Max T Motor Frame Size: 184 Actual Volume (L/sec): 1,600 Total External SP (Pa): 250 Fan RPM: 1470 Operating Power (kW): 0.92 Motor Mounted :Yes Switch, NEMA-3R, Toggle Size: (hp) 2 Voltage/Cycle/Phase: 400/50/3 Motor RPM: 1425 Enclosure: TEFC https://www.greenheck.com/shop/inline-fans/bsq/bsq-160- 20x-3-qd-dr1 pcs 1

14 Centrifugal

Actual Volume (L/sec): 620 Total External SP (Pa): 175 Fan RPM: 1549 Operating Power (kW): 0.24 Outlet Velocity (m/sec) 3.880 Motor Mounted: Yes Motor - Vari-Green EC motor Control - Vari-Green Dial on Exterior of Fan Housing, Mounted and Wired Junction Box Mounted and Wired Switch, NEMA-3R, Toggle, Shipped with Unit pcs 1 https://www.grainger.com/product/CONTINENTAL-Cogged-V-Belt-AX50-459N96 https://www.grainger.com/product/CONTINENTAL-Cogged-V-Belt-AX50-459N96 https://www.grainger.com/product/DIVERSITECH-Leak-Detection-Shut-Off-Valve-56GL53?gQT=1 https://www.grainger.com/product/DIVERSITECH-Leak-Detection-Shut-Off-Valve-56GL53?gQT=1 https://www.greenheck.com/shop/inline-fans/bsq/bsq-160-20x-3-qd-dr1 https://www.greenheck.com/shop/inline-fans/bsq/bsq-160-20x-3-qd-dr1

Size: (hp) 1/2 Voltage/Cycle/Phase: 230/50/1 Enclosure: ODP Motor RPM: 1725 https://www.greenheck.com/shop/inline-fans/sq/sq-120-vg5x-qd

15 Centrifugal

Actual Volume (L/sec): 400 Total External SP (Pa): 190 Fan RPM: 1603 Operating Power (kW): 0.13 Outlet Velocity (m/sec): 3.492 Motor Mounted: Yes Motor - Vari-Green EC motor Control - 0-10VDC Input Junction Box: Mounted and Wired Switch, NEMA-3R, Toggle, Shipped with Unit Size (hp): 1/4 Voltage/Cycle/Phase: 230/50/1 Enclosure: ODP Motor RPM: 1725 https://www.greenheck.com/shop/inline-fans/sq/sq-100-vg4x-qd pcs 1

16 Bathroom Exhaust Fan

Actual Volume (L/sec): 36 Total External SP (Pa): 133.6 Fan RPM: 1294

FLA (A): 0.9

Motor Mounted: Yes Motor - Vari-Green EC motor w/Mounted Potentiometer Dial Input Watts (W): 100 Voltage/Cycle/Phase: 230/50/1 Enclosure: TENV Control Input Voltage: 5 https://www.greenheck.com/shop/ceiling-exhaust-fans/sp-a/sp-a390-vg-qd pcs 1

17 Inline Cabinet Fan

Actual Volume (L/sec): 37 Total External SP (Pa): 133 Fan RPM: 1291

FLA (A): 0.9

Motor Mounted: Yes pcs 1 https://www.greenheck.com/shop/inline-fans/sq/sq-120-vg5x-qd https://www.greenheck.com/shop/inline-fans/sq/sq-120-vg5x-qd https://www.greenheck.com/shop/inline-fans/sq/sq-100-vg4x-qd https://www.greenheck.com/shop/inline-fans/sq/sq-100-vg4x-qd https://www.greenheck.com/shop/ceiling-exhaust-fans/sp-a/sp-a390-vg-qd https://www.greenheck.com/shop/ceiling-exhaust-fans/sp-a/sp-a390-vg-qd

Motor - Vari-Green EC motor 0-10 VDC Input Signal Control - Vari-Green Remote Dial for Indoor Wall Mounting Input Watts (W): 100 Voltage/Cycle/Phase: 230/50/1 Enclosure: TENV Control Input Voltage: 5 https://www.greenheck.com/shop/inline-fans/csp-a/csp-a390-vg-qd

18 Fan Motor

Enclosure: TEFC Frame: 284T Frame Material: Iron Frequency: 50Hz Output @ Frequency: 25HP@50Hz Phase: 3 Synchronous Speed @ Frequency: 1500RPM@50Hz Voltage @ Frequency: 400V@50Hz Base Indicator: Rigid Current @ Voltage: 36A@400V Efficiency @ 100% Load: 92.6% Insulation Class: H Inverter Code: Inverter Ready Motor Type: 1056M Mounting Arrangement: F1

ORIGINAL SPARE PART

Manufacturer: BALDOR Reliance Original type: NP2641L

19 Fan Motor

Frame: 324T Frame Material: Iron Frequency: 50Hz Output @ Frequency: 40HP@50Hz Phase: 3 Synchronous Speed @ Frequency: 1500RPM@50Hz Voltage @ Frequency: 400V@50Hz Base Indicator: Rigid Current @ Voltage: 52A@400V Design Code: B Duty Rating: CONT Efficiency @ 100% Load: 93.5% Insulation Class: F Inverter Code: Inverter Ready pcs 1 https://www.greenheck.com/shop/inline-fans/csp-a/csp-a390-vg-qd https://www.greenheck.com/shop/inline-fans/csp-a/csp-a390-vg-qd

ORIGINAL SPARE PART

Original type: NP2932L

20 Fan Motor

Frame: 254T Frame Material: Iron Frequency: 50Hz Output @ Frequency: 20HP@50Hz Phase: 3 Synchronous Speed @ Frequency: 1500RPM@50Hz Voltage @ Frequency: 400V@50Hz Base Indicator: Rigid Current @ Voltage: 28A@400V Design Code: A Duty Rating: CONT Efficiency @ 100% Load: 92.1% Insulation Class: F Inverter Code: Inverter Ready Service Factor: 1.00 Shaft Diameter: 1.625 IN Speed: 1470 rpm

ORIGINAL SPARE PART

Manufacturer: BALDOR Reliance Original type: NP3441LUA

21 Fan Motor

Frame: 256T Frame Material: Iron Frequency: 50Hz Output @ Frequency: 15HP@50Hz Phase: 3 Synchronous Speed @ Frequency: 3000RPM@50Hz Voltage @ Frequency: 190-208/380-415V@50Hz Base Indicator: Rigid Current @ Voltage: 42-41.6/21-20.6A@190-208/380-415V Design Code: A Duty Rating: CONT Efficiency @ 100% Load: 90.2% Shaft Diameter: 1.625 IN Speed: 2920 rpm Insulation Class: H

ORIGINAL SPARE PART

Cat.No: 1209938094-10 Spec.: M09J359Z601G1

22 Fan Motor

Frame: 284TS Frame Material: Iron Frequency: 50Hz Output @ Frequency: 20HP@50Hz Phase: 3 Synchronous Speed @ Frequency: 3000RPM@50Hz Voltage @ Frequency: 200-208/400-415V@50Hz Base Indicator: Rigid Current @ Voltage: 56/28A@200-208/400-415V Design Code: A Duty Rating: CONT Efficiency @ 100% Load: 91.2% Insulation Class: H Inverter Code: Inverter Ready

ORIGINAL SPARE PART

Manufacturer: BALDOR Reliance Cat. No: 1209938094-20 Spec.: M09J963T577G1 pcs 1

Electric Ball

Valve

Non-Spring Return Voltage: 24V AC Frequency: 50 Hz Compatible Valve Action:

Normally Closed Normally Open Compatible Valve Body Pattern:

Three-Way Two-Way Control Signal: Proportional Torque: 35 in-lb https://www.grainger.com/product/JOHNSON- CONTROLS-Electric-Ball-Valve-Actuator-20XH96?

pcs 5

24 Fan Motor

Product Type: Fan Motor Motor frame: 48 Power: 1/4 hp Voltage: 220/240 V https://www.grainger.com/product/JOHNSON-CONTROLS-Electric-Ball-Valve-Actuator-20XH96 https://www.grainger.com/product/JOHNSON-CONTROLS-Electric-Ball-Valve-Actuator-20XH96 https://www.supplyhouse.com/ENVIRO-TEC-PM-02-1339- Motor-48-Frame-1-4hp-220-240V?

Remote

Managemen t Adapter

Cable Type: Ethernet 100Base-TX, Ethernet 10Base-T Connectivity Technology: Wired Data Link Protocols: BACnet, Ethernet, Fast Ethernet, Modbus, RS-485 Data Transfer Rate: 100 MBps Features: E-mail notification, Firmware upgradable, IPv4 support, IPv6 support, Management Information Base (MIB), Multiple Spanning Tree Protocol Form Factor: Plug-In Module Network Standard: BOOTP, DHCP, TCP/IP Product Type: Remote management adapter Remote Management: HTTP, HTTPS, SNMP 1, SNMP 2c, SNMP 3 https://www.cdw.com/product/vertiv-liebert-intellislot-unity-dp-network-cardremote-monitoringrs-485/3328738

1.3. Delivery:

A. The contractor shall deliver items F.O.B. destination door-to-door (incoterm – DDP) to:

U.S. Embassy Podgorica

Dzona Dzeksona 2 81000 Podgorica

Montenegro

B. The delivery address is: Vranjske njive bb, 81000 Podgorica, Montenegro.

C. Delivery time shall be no later than 180 days from the award date.

D. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The designated order contact will be responsible for instructing contractor personnel at the time deliveries are made.

Prior notice of at least 5 working days will be required.

1.4. Warranty:

The offeror shall provide the manufacturer’s warranty on the product. If any of the items are damaged, the contractor shall provide a replacement.

1.5. Value Added Tax (VAT)

https://www.supplyhouse.com/ENVIRO-TEC-PM-02-1339-Motor-48-Frame-1-4hp-220-240V https://www.supplyhouse.com/ENVIRO-TEC-PM-02-1339-Motor-48-Frame-1-4hp-220-240V https://www.cdw.com/product/vertiv-liebert-intellislot-unity-dp-network-cardremote-monitoringrs-485/3328738 https://www.cdw.com/product/vertiv-liebert-intellislot-unity-dp-network-cardremote-monitoringrs-485/3328738

Value Added Tax (VAT / PDV) is not applicable to this contract and shall not be included in the CLIN rates or invoices because the U.S. Embassy has a VAT exemption certificate from the host government.

II REQUIRED DOCUMENTATION

For a quotation to be considered, you must complete and submit the following:

1. Completed SF-18 (blocks 8, 11 and 13-16 as appropriate)

2. Price proposal (please note warranty period and delivery plan/deadline)

3. Technical proposal (please provide models and exact specifications of the models offered)

4. SAM.gov active registration

5. List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references

6. Evidence that the offeror/quoter operates established business with permanent address and telephone listing (CRPS excerpt for Montenegro based companies)

III EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable, responsible quoter. The Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by multiplying the offered prices times the quantities in “Prices - Continuation of SF-18, block 11”, and arriving at a grand total, including all options, if any.

The Government will determine quoter acceptability by assessing the quoter's compliance with the terms of the RFQ.

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• adequate financial resources or the ability to obtain them;

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• satisfactory record of integrity and business ethics;

• necessary organization, experience, and skills or the ability to obtain them;

• necessary equipment and facilities or the ability to obtain them; and

• be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Questions are due by 4PM (CEST) on September 1, 2025.

Offers are due by: September 9, 2025, 4:00 PM (CEST) Proposals/Quotations should be submitted in electronic format and must be submitted via email only to PodgoricaSolicitations@state.gov. Quotes submitted to any other email address will not be considered.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide certificates and information about origin as well as a warranty terms, as a part of your offer. Technical characteristic of items offered are required.

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition.

The following (attached in the full text) FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders – Commercial Items, will apply to the resultant contract.

Please find attached Clauses for Purchase Orders which will apply to resultant contract.

mailto:PodgoricaSolicitations@state.gov