BPM037610 - Notice to Contractor Signed.pdf
PDF 2 MB Posted
- Attached to
- Survey Books Shelving
- Solicitation number
- BPM037610
- Issued by
- Baltimore City, Maryland
About this file
This document is a Notice to Contractors from the Maryland Department of Transportation State Highway Administration (MDOT SHA) for Contract No. BPM037610 for Survey Books Shelving. The purpose is to obtain a fixed price contract for survey books shelving for MDOT SHA. The bid opening is scheduled for June 29, 2023. A pre-bid walkthrough is scheduled for June 22, 2023. The contract requires approximately 24,000 inches of shelving space to accommodate 12,000 survey books, primarily sized at 8.75" x 6.75" x 0.5". The shelving can be either cantilever or 4-post design, but cantilever is preferred. The shelving will be static and located on the first floor with easy access for delivery. The contract does not require any locks or mobile carriages, and book stops or dividers are optional.
Pricing for the shelving is on a firm fixed price basis. No set-asides or incumbents are mentioned. Funding sources and requirements are not specified. The contract term and any renewal options are not provided.
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Text version
TO:
M >I_
MARYLAND DEPARTMENT
OF TRANSPORTATION
STATE HIGHWAY
ADMINISTRATION
NOTICE TO CONTRACTORS
ALL HOLDERS OF CONTRACT DOCUMENTS
Wes Moore Governor
Aruna Miller Lieutenant Governor
Paul J. Wiedefeld Secretary
Tim Smith, P.E.
Administrator
FROM: OFFICE OF HIGHWAY DEVELOPMENT ACTING DIRECTOR
C. SCOTT POMENTO, P.E.
SUBJECT:
DATE:
BPM037610 NOTICE TO CONTRACTORS
CONTRACT DESCRIPTION: MARYLAND DEPARTMENT OF
TRANSPORTATION STATE HIGHWAY ADMINISTRATION
SURVEY BOOKS SHEL YING
JUNE 16, 2023
PURPOSE OF MEMORANDUM
Please be advised that the Maryland Department of Transportation State Highway Administration (MDOT SHA) has issued a Notice to Contractors for Contract No. BPM037610.
The Bid Opening is now scheduled for June 29, 2023.
SUMMARY
The attention of prospective bidders is directed to the following responses to Contractor inqumes.
Contractor Questions
Included in this response are contractor questions received as of June 12, 2023
QI: The Appendix A Image shows cantilever library shelving (each shelf hanging off a center frame) is that the shelving type you _require or is 4 post library shelving as the specifications seem to describe?
Al: Cantilever is preferred, but other static options will be acceptable.
Q2: Will there be a pre bid walkthrough on this job?
A2: A walkthrough is scheduled for Thursday, June 22, 2023, 9:00 AM EST Local Time 707 North Calvert St., Baltimore, MD 21202 (Please enter building on H~nter St. side or Madison St. side)
707 North Calvert Street, Baltimore, MD 21202 I 410-545-8800 I l-888-228-6971 I Maryland Relay TTY 800-735-2258 I roads.maryland.gov
All Holders of Contract Documents Contract No. BPM037610 June 16, 2023 Page Two
Contractor Questions (continued)
Q3: Can you provide the size of the survey book?
A3: 8. 75" x 6. 75" x 0.5"
Q4: Do you have a required number of filing inches?
A4: Total number of filing inches for current books would be 12,000 inches.
Q5: Are they all the s~rvey books the same size?
AS: There is ~ome variety of size but the vast majority are 8.75" x 6.75" x 0.5"
Q6: Do you have a drawing of the room?
A6: See Appendix B.
Q7: Do you have a number of shelving sections required?
A7: Sufficient shelving at the minimum for all books, which is approximately 24,000.
Q8: Do you have a layout for the shelving?
AS: We do have a theoretical layout based on specifications given. This does not have to be a final layout if an alternative can be suggested.
Q9: Item d states that the shelves need to be individually adjustable on-back-to-back units, this sounds more _like a 4-post specification. Do you need these double face units to have the ability to independently adjust the clear opening height on the double face units?
A9: It is a desire to have the shelves be independently adjusted, however if the capacity is addressed to hold all the necessary books that is not a hard and fast re_quirement.
Q 10: Item e references 84" H- 7 rows per face is that the total height with the base. Do you have a clear shelf opening (the clear distance required between the shelves)?
AlO: Book height is 8.75", so enough clearance to access the books, so approximately 10".
June 16, 2023 Page Three
Contractor Questions (continued)
Q 11: Item J states that the shelving anchors easily to mobile carriages with no loss of stability or additional hardware. Is this shelving static or moveable? If it is movable this sound more like a 4-post shelving specification not a cantilever specification, Cantilever typically works better in a static configuration rather than on a mobile system as it is not as stable as 4 posts.
All: The shelves will be static.
Q 12: Item k talks about rigid uprights and shelf reinforcements this sounds like a four-post specification.
A12: Cantilever system is preferred but specifications were included to allow for a four post system in order to not limit options.
Q 13: Do you require any shelf dividers or book stops for the shelving. If so, how many per shelf?
A13: One removable and or one movable book stop per shelf.
Q14: Will there be a site visit scheduled?
A14: See response to Question 2.
Q15: What size are the survey books W x H x Thickness?
A15: See response to Question 3.
Q16: What are the room dimensions (any columns)?
A16: There are no columns, see Appendix E and F Appendix F for room dimensions.
QI 7: What is the space that is allocated for the library system?
A17: See Appendix E and F Appendix F.
June 16, 2023 Page Four
Contractor Questions (continued)
· Q18: What is the ceiling height (any sprinklers)?
A18: 9 Foot with Sprinklers.
Q19: Are mobile carriages to be utilized in this RFP as indicated in the specifications?
A19: Only static systems will be accepted.
Q20: If a mobile system is to be used are any safety features required for personnel safety?
A20: Only Static systems to be accepted.
Q21: Is a lock needed for the system?
A21: No.
Q22: Is the system to be mechanically assisted or electronic?
A22: Only Static systems to be accepted.
Q23: The photo depicting the s~elving is very blurry, can a new one be uploaded?
A23: Yes, please see Appendix B.
Q24: Are.any dividers or book supports required on each shelving level?
A24: See response to Question 13.
Q25: What is the delivery and egress of the product to the room?
A25: Delivery to the room is easily accessible with minimal steps, with access to ramps.
Site visit being provided and may be beneficial for review of delivery options.
June 16, 2023 Page Five
Contractor Questions (continued)
Q26: What floor is it on?
A26: First Floor.
Appendix B - Example of a 4-post library style shelving.
June 16, 2023 Page Six
Contractor Questions (continued)
Appendix C - Example of a cantilever type library style shelving (without end panels) .
June 16, 2023 Page Seven
Contractor Questions (continued)
Appendix D - Example of a 4-post type library style shelving closed upright (smooth inner sidewalls).
Contract No. BPM037610 , June 16, 2023 Page Eight
Questions relating to this Notice to Contractors may be directed in writing to:
Regina Jackson 707 North Calvert St.
Baltimore, MD 21202 e-mail: rjacksonl O@mdot.maryland.gov
The Contractor must identify the source of the question and the contract number.
C. S~~to, P.E.
Acting Director, Office of Highway Development
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