BPM036089_Pre-bid Conf Call Summary_DPP Waldorf Janitorial.pdf

PRE-BID SUMMARY

EMMA# BPM036089

DPP JANITORIAL SERVICES, WALDORF, MARYLAND

Date: March 29, 2023 Time: 10:00 AM

The solicitation number for this contract is BPM036089.

[Introduction of AGENCY Personnel]

The current bid due date is 3:00 PM on Friday, April 14, 2023. Mandatory bid submission requirements are: BIDS shall BE SUBMITTED electronically on eMaryland Marketplace

Advantage (eMMA). (This includes any documents listed in the Solicitation, Bid Sheet, Bid affidavit, etc).

The Bidder must complete all bid lines. Bids that are faxed, mailed, emailed or hand delivered

WILL NOT BE ACCEPTED.

The purpose of this pre-bid is to clarify any questions or concerns bidders may have with regard to the specifications or scope of work and to inspect the facility prior to submission of their bid on eMMA. Changes to specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The pre-bid summary will be published as an Amendment and become part of this solicitation on eMMA. Nothing stated at the pre-bid conference may change the invitation for bids, unless a change is made by the

DPSCS Procurement Officer by written amendment.

Specifications and other Bid Documents can be examined without charge at the eMaryland

Marketplace (eMMA) website at https://procurement.maryland.gov. In addition, you may email the eMMA help desk at helpdesk@maryland.gov, if you need assistance.

Brief SOW Description:

The Contractor shall furnish all labor, equipment and supplies necessary to perform the daily, weekly, twice-weekly, monthly, quarterly, semi-annual, annual and as needed cleaning tasks at the

Division of Parole and Probation Waldorf, Maryland office, located at 25 Industrial Park Drive, Waldorf, Maryland 20602. The offices contain approximately 7,925 net cleanable square feet.

The term of the contract is for 3 years.

A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable bid price or most favorable evaluated bid price (as referenced in COMAR 21.05.02.13) for providing the goods and services as specified in this IFB

In order to receive a contract award, a vendor must be registered on eMMA. To register, go to the eMMA website at https://procurement.maryland.gov.

https://procurement.maryland.gov/ https://procurement.maryland.gov/

If the Bidder fails to bid all lines in eMaryland Marketplace Advantage, the DPSCS Procurement

Officer shall deem the bid as non-responsive. An actual dollar ($) amount [i.e. $0.00] must be submitted for each line. The Bidder must complete all bid lines, therefore submitting an actually dollar ($) amount for each line. Or the bidder may choose to submit a No-Bid, thereby opting not to provide that service. If choosing to submit a No-Bid on any bid lines, it may render the bid non-responsive.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not, at the time of bid or during the term of the contract become in arrears if selected for contract award. It will be the bidder's responsibility to timely clear any outstanding issues upon notification. In addition, please note that the company name you submit your bid under in eMMA, must match exactly as your company is register in the

State of Maryland with the Office of the Comptroller and Department of Assessments and Taxation.

If a prospective bidder/offeror is an out-of-state (foreign) business entity, it must be registered with the Maryland State Department of Assessments and Taxation and the Office of the Comptroller.

This registration should be completed as soon as possible if you intend to submit a bid/proposal.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer.

There is a _0_% MBE Goal for this solicitation. However, we encourage small business MBE firms to participate in this solicitation. This contract does have an SBR Designation. Vendors must be certified as a Small Business Reserve

Bidders must acknowledge all Amendments.

Bidders will have the opportunity to submit additional questions in writing only. These questions are to be submitted to me via eMMA no later than 3:00 pm on April 3, 2023. You must send to the attention of: Adame.Pietrocarlo1@maryland.gov. All questions and responses will be published as an amendment to the solicitation on eMMA. Due to the limitations on this solicitation with the Pre-bid Conference and site visit, exceptions may be made for questions received after the deadline.

All questions should be submitted in a timely manner. In the case of questions not received in a timely manner, the Procurement Officer will, based on the availability of their time to research and communicate an answer, decide whether they can answer an untimely submitted question before the bid due date. This also includes any Discrepancies, Explanations and Clarifications.

References will be contacted. Only work that can be substantiated may be used for a responsibility determination. The Procurement Officer is not responsible for incorrect or outdated phone numbers or references that fail to respond within three (3) working days.

All requirements mentioned must be met in the time limit provided by the Procurement Officer.

Unreasonable failure to supply information promptly in connection with a determination of responsibility is grounds for the rejection of the bid.

Reminder: Only information communicated by the DPSCS Procurement Officer in writing shall be the official position of the Department of Public Safety and Correctional Services. The

Department of Public Safety and Correctional Services assumes no responsibility for information communicated by any other source.

Site Visit/Inspection:

A site visit is scheduled for tomorrow March 30, 2023, from 10:00 AM – 11:00 AM. The location can be found on the key information summary sheet of the invitation for bids for prospective bidders who would like to attend a walkthrough of the facility.

Thank you and good luck!