BPM005267 Contract Award and Executive Summary_Determination - Executed.pdf

Document ID and Title: C317 (RFP) Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 11-28-22 | Page 1 of 4

Katie Hobbs Governor

Karen Peters Director

PROCUREMENT DETERMINATION

Request for Proposal (RFP) Award Determination and Executive Summary

SOLICITATION

No.: BPM005267

Description: UST Inspections

AUTHORITY

A.R.S. § 41-2534 Competitive sealed proposals; A.A.C. R2-7-C317 Contract Award

EXECUTIVE SUMMARY

DATE EVENT AND DESCRIPTION

Pre-Solicitation Activities

First Procurement Disclosure Statement (PDS) was signed.

Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.

Solicitation Process

This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to 1,787 prospective offerors who were registered in

APP.

The solicitation was formally advertised in Arizona Business Gazette in accordance with A.R.S. § 41-2534(C) and A.A.C. R2-7-C301(B).

Pre-offer conference was not held.

Solicitation Amendment No. 1 was issued to provide clarification that no preference is given to an Offeror that submits and offer for multiple Scope of Work Areas of Expertise and to extend the solicitation due date and time to May 1, 2023 at 9:30 A.M. Local Arizona Time.

Evaluation Process

05/08/2023, 3:00 PM

Local Arizona Time

Proposals due. Offers were received from the following:

● Williams & Co. Consulting, Inc.

● Environmental Technology, Inc.

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05/08/2023 Process reviewed with evaluation committee members. PDS forms (SPO Forms 110, 120, and 130) signed/updated by evaluation committee members, and offers distributed. Committee members were:

● Jason Kocer ADEQ WPD Division, Unit Manager, Tank Inspections, Compliance & Enforcement

● Joey Kiker, ADEQ WPD Division, UST Section Manager

● Stephen Johnson, ADEQ WPD Division, ESS 2/3

05/26/2023 Consensus Evaluation conducted in accordance with A.A.C. R2-7-C316. See Consensus Evaluation included in the procurement file, if applicable.

5/17/2023 Clarifications were sought from Williams & Co. Consulting, Inc., in accordance with A.A.C. R2-7-C313.

5/25/2023 Clarifications were sought from Environmental Technology, Inc., in accordance with A.A.C. R2-7-C313.

6/6/2023 A Determination of Not Susceptible for Award was made for Environmental Technology, Inc., in accordance with A.A.C. R2-7-C311.

6/12/2023 Negotiations Conducted with Offeror(s) deemed reasonably susceptible for award.

Before negotiations were conducted, it was determined that line items needed to be added to ensure the contract fulfilled necessary services.

6/14/2023 A request for Best and Final Offer (BAFO) issued to all Offerors reasonably susceptible for award, in accordance with A.A.C. R2-7-C315.

6/16/2023, 8:13 AM

Local Arizona Time

BAFO Received. BAFO reduced pricing by 2% and locked in contract pricing for 5 years.

6/16/2023 BAFO Evaluation conducted in accordance with A.A.C. R2-7-C316. See BAFO Evaluation included in the procurement file, if applicable.

5/26/2023 Recommendations of award(s) made by Evaluation Committee is as follows:

# TITLE OF CONTRACT CONTRACTOR(S) AWARDED:

1: UST Inspections Williams & Co. Consulting, Inc.

CONSENSUS

The proposals were evaluated with a total possible score of 1,000 points. The proposals were evaluated based on the following criteria:

• Offeror’s Experience, Capacity, Organization, Offeror’s Key Personnel;

• Offeror’s Method of Approach;

• Offeror’s Price Proposal

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DETERMINATION

In accordance with A.A.C. R2-7-C309 Only One Offer Received, the Offer received from Williams & Co.

Consulting, Inc. was reviewed based on the published evaluation criteria and it was determined that the Offer is responsive, responsible, and pricing is fair and reasonable.

In accordance with A.R.S. § 41-2534(G) and A.A.C. R2-7-C317(A), the Solicitation shall be awarded to the Offeror(s) determined to be most advantageous to the State in accordance with the evaluation factors identified in the Request for Proposal; therefore, the evaluation committee recommends the following Contract Award(s) and the undersigned Procurement Officer concurs:

● Williams & Co. Consulting, Inc.

In accordance with [insert citations] A.A.C. R2-7-C311, and as documented in the procurement file, the following prospective offerors were deemed not susceptible for award:

In accordance with [insert citations] A.A.C. R2-7-C317, the following prospective offerors were not awarded contracts:

DOCUMENTATION

This determination shall be placed in the Procurement File in the State’s eProcurement System.

_______________________________ Senior Procurement Specialist Signature Title

Jeremiah Weiner MBA, CPPB _______________________________ Name Date

6/21/2023

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______________________________ Chief Procurement Officer Signature Title

Louis Anaya, MPA, C.P.M., CPPB _______________________________ Print Name Date

6/21/2023