BPA PD Die-Mold -21 June 2021.docx

Purchase Description

For

Design and Manufacture of Die/Trim Fixture or Mold

Date: 21 June 21

Purchase Request Number:

Distribution Statement D (DoD and their Contractors only).

1.0 DESCRIPTION

1.1 Objective(s)

The contractor shall provide a die/trim fixture or mold design, production, first article of actual part manufactured from the die/trim fixture with NC trim program and data tied to a unique call (requirement) to support major weapon systems, including F-15, C-5, C-130, C-17, Special Operation Forces (SOF) and other aircraft. The Contractor shall provide all manufacturing equipment, tools, labor, travel and shipping costs.

1.2 Background

402 Commodities Maintenance Group (CMXG) is tasked with manufacturing components that support major weapon systems. This support requires designing sheet metal manufacturing dies and metal bond molds. 402 CMXG requires Contractor engineering expertise in the following areas:

a. The modeling, simulation and designing of cold-forming dies for manufacturing aircraft parts with consideration of springback design criteria.

b. The modeling, simulation and designing of hot-forming progressive dies used with the Cyril Bath 300 Ton Hot Forming Press equipment during manufacture of aircraft parts. The design requires simulation software for design and manufacture for the progressive dies. Progressive dies are a set of dies used in succession during the manufacturing process.

c. The modeling, simulation and designing of metal bond molds necessary to aid in production of aircraft components.

1.3 Technical Requirements

1.3.1 The Contractor shall provide solutions for requirements as follows:

a. Design of Die/Trim Fixture or Mold – Use simulation for cold-working and hot-forming die and trim fixture with NC trim program or mold design

b. Production of Die/Trim Fixture or Mold – die/trim fixture with NC trim program or mold

c. First Article Production of Actual Part Manufactured from the die/trim fixture with NC trim program

d. Data (DD 1423 deliverables)

e. Travel

f. Future Production Trimming Operation – Contractor provide part trimming operation.

NOTE: All deliverables under the above requirements (Line items) become the property of the Government. In the case of data, all data is delivered with unlimited rights.

1.3.2 The following sections describe the different work efforts that are required under this BPA. The Contractor and sub-contractors shall comply with all applicable standards.

1.3.3 Though the majority of the aircraft parts are aluminum alloy, Corrosion-Resistant (CRES) Stainless Steel (SS) alloy or titanium, the actual dies are commonly manufactured from aluminum alloys that vary in size because they are machine dependent. The hot bed dies are commonly manufactured from inconel. The metal bond molds are commonly manufactured from various composite materials.

1.3.4 The unique call will specify the aircraft part material properties, the manufacturing equipment, design criteria, the specific requirements (line items) and delivery schedules:

a. The Government will provide the aircraft part’s material properties, i.e., alloy, temper and sheet metal thickness pertaining to the 3D geometry model for the aircraft part that is also included on the 2-D drawing parts list. It is permissible to use material property values for design purposes.

b. The manufacturing equipment will be identified from paragraph 1.4.1.6.

c. Relevant design criteria, i.e., size (form, fit and function), geometry radii, maximum weight, material handling items will be addressed.

d. The requirements referenced in paragraph 1.3.1.

e. The delivery schedule, estimated time frame for each requirement (Line item), will vary and be specified in the unique call.

1.3.5 The Contractor shall levy on sub-contractors and sub-vendors the same requirements for Technical Data Packages (TDPs) as are levied upon them by this BPA and unique call. These requirements shall apply at all tiers of sub-contractor/vendor levels associated with the program.

1.3.6 The Government shall not provide ANY material for ANY process steps within this PD.

1.4 Design of Die/Trim Fixture with NC Trim program or Mold

1.4.1 General Design Information

The unique call will specify general design information that the Government will provide to the Contractor via https://safe.apps.mil safe site. General design information is listed in the following paragraphs.

1.4.1.1 The contractor is permitted to suggest material selection during preliminary design review (PDR).

1.4.1.2 The unique call will suggest using aluminum alloy material for dies due to its weight consideration and considerable life expectancy for our workloads. The common aluminum alloys include 2024-T3, 6061-T3 and 7075-T6.

1.4.1.3 The life expectancy for a die, due to wear, should be for a minimum production run of 100 parts.

1.4.1.4 The Government will provide technical data to the Contractor upon availability. Design simulation can be initiated using the following three types of data:

a. 3 D model geometry

b. 3D 2D drawings – use drawings to create 3D model

c. Sample part – scan part to create 3D model

If a 3D model is not supplied, the Contractor is responsible for creating the 3D model using the Government supplied 2D drawings or the Government supplied sample part. The sample part shall be scanned by the Contractor for use in the design simulation.

1.4.1.5 The Contractor has the discretion of using their proprietary simulation software. Some other examples of commercial simulation software include SimuFact (MSC), Pam-Stamp (ESI Group), AutoForm or others recommended by Quintus (Manufacturer of the fluid cell equipment). The Contractor’s simulation software shall perform analysis using the 3D model geometry during the design simulation. The simulation pass/fail entails providing reports of the analysis results. The reports shall be provided using word documents or equivalent, that include items, i.e., color charts showing stress or strain results, deflections, displacements, etc. that were generated. These results will substantiate progress during PDR and critical design review (CDR). (CDRL A001, DI-MISC-80508B/T, Technical Report) Caution: Quintus developed the concept of “form flow” in their manufacturing process which is not a stamping process. The simulation software must simulate this concept of how friction between the sheet metal blank and the rubber bladder elongates the blank during plastic deformation of the part.

1.4.1.6 The unique call will specify the manufacturing equipment used in conjunction with the Contractor die/trim fixture with NC trim program or mold design for aircraft part manufacture. The specific manufacturing equipment is as follows:

a. Cyril Bath 300 Ton Press (hot-forming progressive dies)

b. Quintus 20,000 PSI Fluid Cell Press (non-stamp single-die cold-forming process)

c. Quintus 14,500 PSI Fluid Cell Press (non-stamp single-die cold-forming process)

d. Emprotech Hydroform Press (cold-forming punch)

e. Cyril Bath 30-Ton Extrusion Stretch Wrap (cold-forming die)

f. Cyril Bath VTL-250 Ton Stretch Press (cold-forming die)

g. Autoclave, BAC820 (for Mold)

h. Autoclave, 15 x 30 (for Mold)

1.4.1.7 The manufacturing equipment operation manuals will be made available to the Contractor. There may be additional machines/equipment added over the period of performance of the BPA.

1.4.1.8 The Contractor shall provide Digital Product Definition of computer-aided design (CAD) data in both neutral and native formats as follows:

a. The preferred neutral formats are *.step (203 or 214) and IGES. The reasoning for both is that CMXG NC Programming uses *.step files while CMXG Template shop uses IGES files.

b. The preferred native formats are for Catia (first choice) and Solidworks (second choice). The reasoning is that CMXG NC Programming uses Catia files while CMXG Engineering uses Solidworks files.

1.4.2 Engineering Data

The Contractor shall develop, produce and deliver a Technical Data Package (TDP) that accurately depicts the final products. The TDP should be complete once the die/trim fixture with NC trim program or mold has been proven out through the First Article Production. If the geometry changes, it will be addressed with another unique call beginning with Design.

1.4.2.1 The TDP will be defined on a unique call basis. The 2D drawings are level 2 and not entered into the RAFB repository. The TDP shall provide the necessary engineering design, manufacturing, first article testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product without additional design engineering effort or recourse to the original design activity or any third party. Vendor Item Control Drawings shall be used to specify the requirements for purchased items when such items have been approved for use in the design and are used without alteration, selection or source qualification (testing of an item prior to procurement action to ensure that it satisfies the specified requirements). All engineering product definition data created using Government funding as a result of this contract shall be considered a part of the TDP and shall be delivered to the Government with unlimited rights. The TDP shall be delivered in accordance with Air Force Product Data Specification drawing 9579776 (CAGE 98752) and Air Force Drawing Requirement 9626025, reference attached DD Form 1423 Block 16. The Contractor drawings received shall be Level 2 and the Contractor will not be required to enter drawings into the RAFB Data Repository.

(CDRL A002, DI-SESS-81000E/T, Product Drawings/Models and Associated Lists)

1.4.2.2 The final TDP shall represent the approved, tested, and accepted configuration of the defined delivered item(s). The required TDP data shall be specified on the unique call:

a. Simulation Data Reports

b. Computer Aided Design (CAD) 2D drawing data

c. Vendor Item Drawings/Source Control Drawings/Altered Item Drawings

d. CAD 3D models, native and neutral formats

e. Model-based definition data sets

f. Manufacturing Process step-by-step instruction set

g. NC Trim Program origin relative to die origin

h. Master Bill of Materials (BOM).

1.4.3 Design Reviews

1.4.3.1 Preliminary Design Review (PDR)

1.4.3.1.1 Engineering Data Guidance Conference as Part of PDR The Contractor shall support and co-chair a Guidance Conference with WR-ALC 402 CMXG Engineering for the engineering data process review within 30 calendar days after issuance of the unique call or as stated in the unique call. The Conference shall be convened either at a site or by teleconference on a date agreed upon by the Government call administrator and the Contractor. The Contractor shall prepare an agenda and record the minutes of the Guidance Conference. The contractor shall address, discuss, and provide status on the following:

a. Understanding of all CDRL requirements, applicable Data Item Descriptions (DIDs), specifications, standards and documents.

b. TDP review requirements and schedules.

c. TDP delivery requirements and schedules.

d. Contractor's drafting practices/procedures/TDP drawing formats/CAD programs.

e. The Contractor's quality assurance procedures relating to TDP documents, including quality control of sub-contractor and vendor data.

f. The role of sub-contractors and vendors who may deliver TDP documents under this contract.

g. The Contractor's configuration management system, including methods for releasing documents, approving documents, and incorporating changes into documents.

h. Digital Technical Data Package (DTDP) deliverables.

Note: Guidance Conference may be held in conjunction with other meetings or teleconferences.

(CDRL A003, DI-ADMN-81249B, Conference Agenda) (CDRL A004, DI-ADMN-81250B, Conference Minutes)

1.4.3.2 Critical Design Review (CDR) of the TDP

On a unique call basis, the Contractor shall host, support, and co-chair a CDR on the engineering drawings and associated lists and other documentation to be included in the TDP. The CDR shall be conducted only after the Contractor's quality assurance personnel have completely reviewed the data and determined that data are of sufficient quality that Government time will be effectively utilized during the review. CDR may be scheduled when data has reached the 50% completion point and shall be held, when possible, in conjunction with other reviews/meetings. The Contractor shall notify WR-ALC CMXG within 30 calendar days prior to the anticipated date of completion point. The CDR shall focus on the Contractor's progress in the preparation of the TDP. The Contractor shall support and provide the necessary resources, i.e., meeting agenda, conference room/teleconference, applicable data, minutes, and appropriate personnel available to answer any questions to perform the CDR effectively. The Contractor shall correct all discrepancies identified in the CDR. All sub-contractor/vendor data shall be made available for review. If the quantity of sub-contractor/vendor data is of sufficient magnitude, the Government may schedule a separate CDR at the sub-contractor's/vendor's facility or by teleconference.

(CDRL A003, DI-ADMN-81249B, Conference Agenda) (CDRL A004 DI-ADMN-81250B, Conference Minutes)

1.4.3.3 Final Design Review (FDR)

The Government will perform a technical review of the Contractor’s design to address the proposed die/trim fixture with NC trim program or mold, review the test plan prior to the manufacture of die/trim fixture with NC trim program or mold and any corrections that need to be made.

1.4.3.3.1 For this review, the Contractor shall supply the technical documentation, the 3D models, and the simulation results used to sufficiently determine the die/trim fixture with NC trim program or mold’s functional adequacy as well as the compatibility with 402 CMXG’s equipment.

1.4.3.3.2 The Contractor shall also develop and deliver a Test Plan for testing the manufactured die/trim fixture with NC trim program or mold as part of the design review. This plan shall include the procedure intended to test the die/trim fixture with NC trim program or mold with Government-provided technical data critical parameters and with the test parts used to validate the success or failure.

1.4.3.3.3 The Contractor shall address and/or correct all issues identified in this review. Only when the Government engineer approves the designs and test plans shall the Contractor begin the manufacture of the proposed die/trim fixture with NC trim program or mold.

(CDRL A002, DI-SESS-8100E/T, Product Drawings/Models and Associated Lists) (CDRL A005, DI-NDTI-80566A/T, Test Plan)

1.5 Manufacture of Die/Trim Fixture with NC trim program or Mold (Origin Testing).

The Contractor shall provide the necessary personnel, equipment, material and facilities to manufacture and ship (FOB destination) the die/trim fixture with NC trim program or mold to 402 CMXG. The Contractor shall ensure quality workmanship during fabrication, manufacturing, inspection, and preparation for shipment of die/trim fixture with NC trim program or mold for 402 CMXG by compliance with a quality assurance program (QAP). This QAP shall include the identification and control of non-conforming parts, materials, sub-contractor items and supply management to ensure reliable and conforming parts, assemblies, and materials are used in accordance with a minimum quality assurance program, i.e., IS09001 or AS9100.

1.5.1 Origin Testing of Dies/Trim Fixture or Molds

1.5.1.1 The Contractor shall ensure that the die/trim fixture or mold working surfaces are the same as the part’s geometry used in design:

a. The Contractor shall scan the die working surface and compare to the 3D geometry used during design simulation prior to shipment to 402 CMXG.

b. The Contractor shall scan the trim fixture working surface and compare to the 3D geometry used during design simulation prior to shipment to 402 CMXG.

c. The Contractor shall scan the mold working surface and compare to the 3D geometry used during design simulation prior to shipment to 402 CMXG.

1.5.1.2 The Contractor shall ensure that dies or molds fit 402 CMXG equipment specified in the unique call.

1.5.1.3 The Government reserves the right to witness the origin tests. A test report, containing at a minimum, the analysis of the aforementioned surfaces associated with the parameters approved in the Test Plan shall be issued to 402 CMXG Engineering no later than 14 calendar days after the completion of the testing. After gaining Government engineer approval of the test report, the Contractor shall ship the die/trim fixture with NC trim program and tested sheet metal or mold to the Government. Actual shipping and delivery instructions will be provided with each unique call.

(CDRL A006, DI-NDTI-80809B, Test/Inspection Report)

1.6 First Article of Actual Part Manufactured from the Die/Trim Fixture with NC Program or Mold Verification (Destination Testing)

1.6.4 The unique call will require the development of a trim fixture and a corresponding Contractor supplied 5-axis machine with NC Program to trim the 3D part during First Article testing of the manufactured part.

1.6.5 The Government’s final acceptance (verification) of the die/trim fixture will occur only when the Government has deemed the First Article test part acceptable.

1.6.6 Mold Verification. There is no requirement for a First Article of a manufactured part for mold verification.

a. At destination, the Government will allow the Contractor to use Government equipment to test form, fit and function of the mold.

b. Mold verification requires comparison between a mold surface scan and the 3D part geometry used in design.

c. A mold can also be deemed acceptable upon comparison of the mold surface mate with an actual aircraft part.

d. The mold shall meet the design criteria of the unique call specifying the autoclave rail width and maximum length.

e. The Government’s final acceptance (verification) of the mold will occur only when the Government has deemed the mold surface to part surface comparison acceptable.

1.7 For a trimming operation for future production of Government parts, the Contractor shall perform the requirement for 5-axis trimming operations as requested.

2.0 Services Summary: N/A

3.0 Government Furnished Property (GFP) and Services

Contractor will track, secure and account for all GFP IAW FAR 45 and DFARs 245: The property shall be listed as an attachment tied to a unique call. The GFP attachment will be completed by each unique call.

3.1 Contractor Responsibility

The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements. The FAR and applicable supplements can be accessed at www.acquisition.gov.

3.1.1 Government Inventory

The contractor shall perform an inventory of all Government property to include aircraft sample part and equipment no later than 30 calendar days after contract start (tied to a unique call order). After the initial inventory, the contractor shall inventory annually thereafter (if applicable). Physical Inventory reports shall be submitted to the AFSC/PZIM, Engineering Coordinator and COR. The report shall detail the results of the inventory, any items not accounted for and items that are lost, damaged or destroyed beyond use.

(CDRL A007, DI-MGMT-80441D, Government Property Physical Inventory Report).

3.1.2 Government Furnished Property (GFP) (Sample Part/Equipment) The contractor shall maintain records evidencing receipt, accountability, preventative maintenance and disposal as defined within the government property clauses. All furnished government property shall be included in an attached GFP spreadsheet tied to a unique call.

3.2 GFP is to be provided

GFP is to be provided upon availability and is to be specified on a unique call basis. GFP may include the following among other items of GFP.

a. Sample Finished Part used for scan and design.

b. Equipment (if specified on unique call).

3.3 Return of Government Property

All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the unique call. All Government property shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All material generated under the BPA/call becomes the property of the Government and shall be returned to the Government upon completion of the BPA/call. All Department of Defense (DD) Forms 1423, Contract Data Requirements Lists (CDRL) deliverables become the property of the Government upon receipt.

3.4 Government Information Technology (IT) System(s)

Contractor access to Government IT systems is not necessary to perform tasks under this contract.

4.0 General Information

4.1 Government Technical Representatives/Administrators The on-site Government points of contact both primary and alternate are as follows:

TO BE DETERMINED BY EACH CALL

4.2 Period and Place of Performance

4.2.1 Contract/Call Period of Performance

The Contractor shall successfully test and deliver the die/trim fixture or mold within the time frame specified in each unique call. The below schedule is a basic time frame but may be modified in coordination with the Government. The Project Kick-Off Meeting will take place at Robins AFB, Georgia within 15 calendar days of contract award.

Schedule submitted by Contractor

This is the design schedule but may be revised/established in the unique call.

4.2.2 Place of Performance

Design, simulation, manufacture, and origin qualification shall be performed at the Contractor’s facility. Destination qualification shall be performed at Robins AFB.

4.3 Shipping Instructions

To Be Cited on unique call.

4.4 Security Requirements

4.4.1 Government Security Regulations: The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DOD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.4.2 Contractor Security Clearance. The Contractor shall comply with all security policies and regulatory requirements. A security clearance is not required in order to perform assigned operations/tasks as outlined in this PD. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified projects and/or programs without a proper security clearance and a need to know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.4.3 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

4.4.4 Communications Security (COMSEC). The contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.4.5 Network Access. Network Access will not be granted under this BPA.

4.4.6 Access to Government Facilities. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.4.6.1 The Contractor shall ensure an ID card is obtained by all contractor/sub-contractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the Contracting Officer Representative (COR)/Engineering administrator stated in the unique call listing all contractor/sub-contractor personnel requiring access to the facility. The COR/Engineering administrator will approve the request and forward it to the issuing/registration office for processing. Contractor/sub-contractor personnel shall report to the issuing/registration office to obtain the ID card(s).

4.4.6.2 The Contractor shall submit a letter to the COR/Engineering administrator immediately if contractor/sub-contractor personnel no longer require access, upon transfer/termination of contractor/sub-contractor personnel or upon completion/termination of the contract/call. The letter shall identify the name(s) and social security number(s) of the contractor/sub-contractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/sub-contractor personnel, or once contractor/sub-contractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

4.4.7 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.4.8 Additional Requirements.

4.4.8.1 The Contractor shall complete DD Form 2345, Militarily Critical Technical Data Agreement and submit to the Joint Certification Program (JCP) Office under the Defense Logistics Services Center (DLSC) for certification. Without this certification, the Contractor is ineligible to receive any Government Scientific and Technical Information (STINFO) and items that are export controlled in the United States Munitions List (USML) under the International Traffic in Arms Regulations (ITAR) and the Export Control Regulations (EAR). Subject certification is a requirement of award.

4.4.8.2 Neither assets nor STINFO will be knowingly sent to a foreign-owned, controlled, or influenced company. Procedures in AFI 16-201 will be followed, and the servicing Foreign Disclosure Office (FDO) will be consulted.

4.4.8.3 The Contractor shall have a current and valid US State Department Bureau of Political-Military Affairs (PM) Directorate of Defense Trade Controls (DDTC) if the Contractor is to receive assets on the USML.

4.4.8.4 The Contractor shall have an applicable Technology Control Plan (TCP) that protects export-controlled tech data and defense articles consistent with DoDM 5200.01 Vols 1 and 4. The TCP shall comply with:

1. 48 CFR 52.239-1, Privacy or Security Safeguards

2. 48 CFR 252.225-7048, Export-Controlled Items

4.4.8.5 The Contractor shall comply with the following cybersecurity requirements:

1. 48 CFR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems.

2. 48 CFR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

3. 48 CFR 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls.

4. 48 CFR 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting IT system that is compliant with National Institute of Standards and Technology (NIST) Regulations:

i. NIST SP 800-171, Protecting Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations

ii. Data-in-transit using encryption that complies with FIPS 140-2, Security Requirements for Cryptographic Modules

4.4.8.6 The Contractor shall comply with the following CUI disclosure requirements:

1. 48 CFR 227.7103-7, Use and Non-Disclosure Agreement

2. 48 CFR 252.204-7000, Disclosure of Information

3. 48 CFR 252.227-7025, Limitations on the Use or Disclosure of Government-Furnished Information Marked with Restrictive Legends.

4.5 Affirmative Procurement Programs (APP): (formerly Green Procurement Program)

4.5.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.5.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package tied to a unique call.

4.6 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.6.1 EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.6.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.6.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.7 Contractor’s Safety Requirement: The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all sub-contractor employees.

4.7.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO.

(CDRL A008, Contractor’s Standard Operating Procedures, DI-SAFT-82080/T).

4.7.1.1 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will p9999999rovide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government PCO who will notify the CO.

4.7.1.2 Safety Mishap/Incident Reporting: The contractor shall report all mishaps/incidents in accordance with the Contract Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government’s Safety Office (78ABW/SE). Such release shall be accomplished through the CO. The contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all sub-contractors to comply with required safety, health and fire standards.

(CDRL A009, Accident/Incident Report, DI-SAFT-81563 NOT 2/T)

4.8 Travel: Travel may be required. In the event Contractor travel is required in support of these supply, it shall be authorized in advance by the Contracting Officer and Engineering administrator. Proposed travel will be submitted with each unique call in accordance with the travel line item.

4.9 Inspection of Supplies

Inspection of supplies will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance/end product.

4.10 Invoicing/Payment and Receipt/Acceptance

The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic BPA.

4.11 Use of Government Purchase Card

The Government may use Government Purchase Card (GPC) or Expanded Use Government Purchase Card (EUGPC) as a method of placing orders and providing payment within the established Air Force guidance and policy.

4.12 Purchases. Purchases or “calls” may be done using a certified Purchase Request (PR) or utilizing the Government Purchase Card (GPC). Calls shall include:

· Name of supplier.

· BPA number.

· Date of Call and Call Number.

· Name of person placing the Call.

· Itemized description of the items/services being ordered to include

· Quantities

· Unit Prices

· Total Price

· Less applicable discount.

· Date of delivery.

· Preservation, packaging and marking requirements.

· Designation of appropriations chargeable.

4.12.1 Administrator. The BPA Administrator will be the AFSC/PZIMA.

4.12.2 Payment. Payment methods for calls placed against the BPAs will include the use of both certified Purchase Requests (PRs) and use of the Government Purchase Card (GPC). Any GPC cardholder at Robins AFB, GA is authorized to make payment on calls placed against the BPAs.

4.12.3 Call and Accept/Receive Lists. Only individuals on the official Call List are permitted to place orders (calls) against the BPAs. Additionally, only individuals on the official Accept/Receive List are permitted to accept and receive the delivered order.

4.12.3.1 Calls received by the Contractor from personnel not on the official Call List shall not be honored. The Contractor shall notify the CO any time an unauthorized individual attempts to place a call against the BPA.

4.12.3.2 The BPA Acceptor will be an individual stated on the BPA Accept/Receive List.

4.12.3.3 Call Limit. No individual call under this agreement shall exceed the Simplified Acquisition Threshold (SAT) for commercial items ($7M).

4.12.3.4 BPA vendors must reply with cost and delivery quotes via email within seven working days of call notification. Calls may be requested telephonically or via email. Not meeting this timeframe will result in a “no bid” from the vendor for that specific call.

4.13 Delivery. Delivery shall be completed as dictated by each individual call.

4.14 Packaging. The Contractor shall ship all items in packaging that is consistent with commercial packaging recommendations.

4.15 Shipping shall be for FOB Destination – Inside delivery to include uncrating/unpacking all items.

4.16 All shipments under this agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information:

· Name of supplier.

· BPA number.

· Date of purchase.

· Purchase number.

· Name of person placing the call.

· Itemized list of items furnished.

· Quantity, unit price, and extension of each item (less applicable discounts).

· Date of delivery.

5.0 APPENDICES

Corrective actions applied on 10 April 2014

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

http://www.dtic.mil/whs/directives/corres/pub1.html Entire

http://www.dtic.mil/whs/directives/corres/pub1.html Entire

Sections applicable to contract and PD

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf Entire